Send Mail Magically With The LetterStream API

LetterStream Mail API SolutionEver wish for an even faster way to send out USPS First-Class and Certified Mail?

Our website already saves countless hours of tedious work involved with sending mail, but you might be sending so much mail that you need an even faster way.

If so, the LetterStream API might be the solution you need. It allows you to automatically send thousands of pieces of mail instantly through a behind-the-scenes connection to LetterStream computer systems. Most APIs require programmers to implement them, and ours is no different in that regard, but some of our clients have implemented it in just a few days.

Our API is being used by many different types of companies, including software companies, collection agencies, billing companies, etc. and even individuals who need to send a lot of mail quickly. It has access to many of the mailing products available on our website including postcards, first-class letters, invoices, statements, newsletters, checks and certified mail.

You can advertise your partnership with LetterStream or keep it quiet and price the mailings to your customer however you see fit; because with the API your users and customers can send real mail without even knowing about LetterStream.

To learn more, click here to get detailed information about our API, or simply contact us to get started.

Now where did I put that green card?

If you send Certified Mail, you know what sort of pain it is when the attorney asks for the green card (PS Form 3811) and it can’t be found.

USPS Certified Mail Green CardI know, I know….we all like to put our highest paid employees on the task of filing the green cards so they are always where they need to be. Well, ok…..that’s not exactly true. In reality, they stack up on the receptionist’s desk, then they get moved to the mail room, then they may make it back to the collections department, with each department attempting to file a few whenever they get an idle moment.

Sound familiar?

Wish there was a better way? 

Wouldn’t it be great if we didn’t need to worry about hanging on to those pesky green cards? Instead, what if the green cards were electronically delivered to us with the name and address of the recipient and the signature of the person who received the certified letter. Then, what if the signature was instantly and accurately filed, just the way we like.

While we are dreaming, let’s make it one better. What if, when the green card is needed — even if it’s years down the road —  all we need to do is type in the name or the address of the person who was sent the letter and we’d immediately see the certified letter, the tracking information and the signature, all available to be printed and handed over to the person who needs it. Now that would be ideal!

And it would also be an explanation of how our Certified Mail process works.

Don’t file green cards, use LetterStream.

Who's Faster? You or Us?

Sometimes we hear concern from mailing prospects on the east coast. Their concern is that it will take too long for mail created here in Scottsdale (Phoenix area), Arizona to make it back to the east coast.

This is a reasonable and logical concern, but we are pretty certain that our west coast mail can consistently make it back to the east coast and be delivered faster than east coast mail can.

Doesn’t make sense? Well, consider these points… When the post office is closed on the east coast, we generally have 2-3 extra hours, given the difference in time zones. We have tremendous print and mail capabilities, which means we can probably get the mail printed and inserted far faster than an in-house solution, improving our chances of getting the mail finished first.

Your jobs are not filler work for us, so we won’t put the job off to work on other projects (which we hear happens in some companies where printing and mailing isn’t their bread and butter), further improving our chances of getting the mail out at least one day faster than other companies.

And finally, the best part… our mail departs our facility after the local post office is closed, travels to a USPS acceptance facility, gets sorted to commercial airlines headed for the east coast and typically hits major east coast cities before the sun even comes up.  So, when someone is concerned about the speed of mail across the country, we simply say “West is Best!”.

We Strive to Over Communicate, You Can Too

Boy communicating loudly with megaphone

You might wonder about the term “over communicate.” We use the term quite often internally; not because we like senseless chatter, but because we think it is important to keep everyone informed of what is happening around them.

We probably tell some people things they don’t need to know and we probably get a little wordy when we train our staff, but we believe it is better to provide too much information than too littleWhen everyone is in the loop and gets the big picture, we find that fewer mistakes and/or misunderstandings occur.

One of the ways we attempt to over communicate with our customers is through our email tools.  We send emails when someone establishes a new account, when we get a job, when we mail a job, when we hold a job, when we shred a job, if account balances fall below thresholds, if a job is ready for review, and probably a half a dozen other reasons.

Since we believe this is good for us to do internally and externally, we’ve created ways for you to over communicate with your team as well.  You can now let others know when you send a mailing, when a proof is ready for their review, and much more.

* Check out all our notification options by selecting “System Notifications” under the “My Account” section of the website.

How to Convert a .doc to a .pdf, and other PDF Magic

PDF Tool ShedWe’re working on a new free tool that might just eliminate the need for that mega-sized container of ibuprofen you keep stuffed in your desk drawer.

PDFToolShed.com provides a simple way to convert your .doc, .docx, .xls and many other filetypes to .pdf format.

Go give it a try!

Oh, and we will be offering these tools up in the future as a SaaS, so if you have a website that could use some doc2pdf conversion capability, drop us a note.