We Just Got Back from the CAI National Show—and We’re Still Buzzing!
Let me just say this: if you work in community management and didn’t make it to the CAI National Conference in Orlando this year… you missed a good one.
I’ve been to more than a few trade shows in my time, but there was something about this one—maybe it was the energy in the room, the conversations around real challenges HOAs are facing, or maybe it was just the Florida sunshine—but CAI National 2025 hit different.
To everyone who stopped by booth 333 to say hi, ask questions, or just grab a sticker (Yes, we saw you), thank you. Your curiosity and openness are what make these events worth showing up for.
HOA Mail Conversations That Matter
What stood out this year wasn’t just how busy it was (though it was busy). It was the quality of the conversations.
We talked to HOA managers juggling ten communities and vendors looking for ways to streamline board notices. We met folks brand new to their roles and seasoned pros who just needed to stop printing late at night and folding paper with a ruler. (There are way too many of you out there.)
And the common theme? Everyone’s looking for smarter, faster ways to get the job done—without sacrificing accuracy, security, or their sanity. That’s kind of our whole thing.
A Better Way to Handle HOA Mail
So here’s what we showed (and heard) at the booth:
- Most of our mail goes out the next business day—50% goes out same day.
- You can send mail to one community or a hundred. No minimums.
- Our Certified Mail is trackable, timestamped, and accounted for. No guessing.
- We already integrate with many HOA software platforms (CINC fans, we see you).
- You don’t need a giant mailing team—you just need a good platform.
If you’re new to LetterStream, our platform lets you send real mail online in just a couple of minutes. Upload your file, choose your options, click send. We handle the printing, folding, stuffing, addressing, postage, and tracking. That’s it.
What We Offer HOA Managers
We make life easier for HOA pros. Period.
Whether you’re sending:
- Violation letters
- Certified mail
- Annual meeting notices
- Statements
- FedEx 2Day mail
- Ballot and proxy mail
You get the tools, tracking, and peace of mind without the late nights and jammed printers.
Why We Keep Showing Up
We don’t go to these shows to sell you stuff. We go to listen, to learn, and to be part of a community that’s trying to make things run better. That’s why we’re proud to be part of CAI and why we keep showing up for you.
To the CAI organizers, attendees, and fellow vendors: thank you for the conversations, the connections, and the laughter. We’re grateful for the work you do and are thrilled to be a small part of helping you do it more efficiently.
Until next time—log in, upload, and get back to what matters. We’ll handle the mail.
To learn more about sending HOA mail online, click here.
LetterStream offers bulk printing and mailing services allowing companies to send physical mail online. Whether it’s online Certified Mail, First-Class Mail, FedEx 2Day, or postcards, we give both small businesses and large corporations that time and freedom back to work on tasks that better serve the company. If you’re interested in creating a free account, you can do so, here.
