If you’re not in the towing business, this post might not be for you… unless of course your vehicle has recently been impounded, in which case you might want to know a few things.
Many states require towing companies to notify owners, via USPS Certified Mail with Return Receipt, that their car has been towed within 3 days of towing. Failure to do so may result in the inability to charge the car’s owner for towing fees and/or storage. (Be sure to check your state laws to determine what is required.)
We’ve found that our online certified mail solutions are a tremendous benefit to those in the towing business for two reasons. First, LetterStream helps towing companies send their certified letters on time–each and every time–allowing all fees to be collected. Secondly, we maintain the mailing records online for easy access to comply with document retention rules.
Check out how we help towing companies comply with their specific state statutes:
“If the responsible law enforcement agency does not use an operator to store the motor vehicle, the responsible law enforcement agency must notify the owner(s) and lienholder(s) by certified mail, return receipt requested” and “Tow Operator- Notice to the owner(s) and lienholder(s) must be sent within 3 calendar days after the receipt of the completed record search from the Department. a) The tow operator shall retain proof of notification on file for 3 years. b) Notices sent by a tow operator must be sent by certified mail, return receipt requested.”
Guidelines for Businesses for Tow/Repair Vehicles Section 56-5-5620-5670:
“Storage charges to begin on the first day if certified return receipt notices to the owners and lien holders are mailed within 5 days of determining their identities. Otherwise no storage charges accrue until the notices are mailed.”
State Law Title 14 Sec. 14-145:
“If vehicle is not claimed within 48 hours, the tower must complete the DMV form “Motor Vehicle Notice of Tow” (form H-114) and shall mail, by certified mail, copies of the completed form to the owner and to all lien holders of record.”
Section 14602.6 Vehicle Impoundment:
“The impounding agency, within two working days of impoundment, shall send a notice by certified mail, return receipt requested, to the legal owner of the vehicle, at the address obtained from the department, informing the owner that the vehicle as been impounded. Failure to notify the legal owner within two working days shall prohibit the impounding agency from charging for more than 15 days’ impoundment when the legal owner redeems the impounded vehicle.”
We haven’t looked at every state’s statutes on towing and impounding, but the above is the result of a quick google search.
If you want to speed up the time to get your certified mail sent, and want to learn how to keep great records of your mailings for years to come, contact us today.