You know that stack of letters sitting on your desk? The ones you’re “waiting to send” until there are a few more to make it “worth it”? Yeah. That stack is not doing you—or anyone else—any favors.
Let’s talk about the myth that mailing more at once is better. Because honestly… It’s not, at least at LetterStream.
More Pieces Don’t Equal More Value
Somewhere along the way, a lot of folks got the idea that you should wait until you’ve got a big pile of letters before sending them out. Like it’s bulk trash day and you want to make it count.
We get the logic: maybe you’re hoping for a discount, or maybe batching just feels more efficient. But when it comes to important business mail—statements, notices, compliance letters, time-sensitive anything—that delay? It costs more than you think.
There’s no secret reward for holding onto mail like it’s fine wine. It doesn’t get better with age. There’s no “bulk magic” happening behind the scenes. The truth is: with the right system in place, sending one letter or 100 should feel exactly the same—easy, fast, handled.
And if you’re using a platform like ours, that’s exactly how it works.
Late Mail = Bigger Headaches
Here’s the part no one likes to admit: waiting to send mail can quietly wreck your timeline. Especially if you’re managing compliance deadlines, homeowner notices, invoices, or legal documents.
We’ve seen it too many times. A team waits to bundle everything up. They finally hit send. And by the time the mail lands, it’s already too close to the deadline—or worse, too late.
Then comes the damage control. The “we swear we sent it” emails. The callbacks. The fines. The escalations. And all because someone thought they’d get a gold star for waiting until they had a full stack.
You’re Not Saving Money by Waiting
Let’s be really clear: there’s no magical price break coming for your batch of 27 envelopes versus the 5 you had yesterday.
First-Class Mail rates are what they are. Certified Mail? Same deal. Whether you’re sending one or sending now, the cost per piece doesn’t drop just because you waited. And if you’re using a system that charges fairly for exactly what you send—no hidden minimums or batch penalties—you’re not getting some hidden bonus for holding back.
You’re just making your life harder.
Not Waiting Helps LetterStream, Too.
Here’s something else to consider—not just for you, but for the whole ecosystem.
When you wait and then drop a giant job all at once, it takes up one of our production machines for longer than necessary. That can slow down other jobs in the queue—yours included. When mail flows in more evenly, we’re able to keep things moving fast, clean, and on time for everyone.
It’s kind of like a highway: if everyone merges calmly, we’re all cruising. But when 500 cars try to get on the freeway at once, well… you’ve seen what happens.
So if your job is ready, go ahead and send it. It helps your own timeline—and makes the whole process smoother across the board.
Send It When You Have It
That’s our advice. Simple, but solid.
If you’ve got mail ready to go—send it. Don’t let it hang around your office. Don’t wait for a mystical “right time.” Don’t risk missing your deadline because you wanted to be more “efficient.”
We built our mailing platform to be ridiculously fast, no matter how many pieces you’re sending. Upload a PDF, click send, and it’s out the door. Whether it’s one notice or a thousand.
So go ahead—knock that letter off your list. The future you (and your clients, your board, your auditor, your accountant, and your sleep schedule) will thank you.