certified mail tracking | LetterStream Blog

How to Get Your Invoices and Billing Statements Out Fast

You’ve done the hard part—you generated the invoice, reviewed the numbers, maybe even double-checked the due date. Gold star. But if it’s still sitting on a desk waiting to be printed, folded, and mailed? That money you’re owed is just… chilling, sitting there.

Let’s not pretend the envelope stuffers of the world are running ahead of schedule. If you want your payments to show up on time, your invoices and billing statements need to leave the building fast. Like same-day fast. And unless your business model includes licking envelopes and dodging paper cuts, you might want to rethink the way you’re sending your mail.

The Mailroom Bottleneck (a.k.a. The Silent Payment Killer)

Here’s what happens more often than we’d like to admit: an invoice gets finalized, then it disappears into the magical land of internal processes—where it sits in a queue behind 37 other “urgent” jobs. By the time it’s printed, stuffed, and dropped in the mailbox, you’ve missed your customer’s payment cycle, your team’s sending awkward follow-ups, and the cash flow dashboard is giving you side-eye.

It’s not about when the invoice was created—it’s about when it actually hits the mail.

And if you’re relying on someone to “get to it when they can,” that’s not a process. That’s a gamble.

Fast Mail = Fast(er) Payments

Let’s be real: snail mail is already doing its best and it’s not always great in terms of timing. Don’t make things worse by dragging your feet on the front end. When you send invoices and billing statements fast—like same-day or next-day fast—you increase your chances of:

Landing inside your customer’s check-run window
Getting paid without having to follow up three times
Looking like the organized, on-top-of-it business you are

Plus, it helps your customers stay on track too. Nobody likes getting a bill late and then feeling like they’re the one behind.

You Could Be Sending Mail Online… But You’re Still Folding Paper?

There’s something charming about a hand-stuffed envelope. But charming doesn’t pay the bills. If your team is spending hours printing and mailing statements, they’re not doing the things that actually grow your business.

This is why automated mailing solutions exist. You upload a file. They handle everything else. Printing, folding, inserting, postage, mailing—done. Whether it’s First-Class letters, Certified Mail, or even FedEx 2Day, it’s out the door without you lifting a finger.

And no, you don’t need to install anything.

Who Actually Needs Fast Mailing Services? (Spoiler: Probably You)

Let’s play a quick round of “Is this your business?”:

You send billing statements, invoices, or official notices on a regular basis?
You’ve got clients who still expect (or require) physical mail?
You’ve had at least one “Did we send that?” moment this year?
You’re tired of your billing cycle being held hostage by your printer?

If you said yes to even one, congrats—you’re exactly who fast print and mail services were made for.

And if you work in one of these industries, it’s pretty much a no-brainer:

Accounting and finance
HOAs and property management
Medical billing departments
Law firms and legal services
Utility companies
Local governments and special districts
Real estate
3rd Party Administrators
Education
Construction
Insurance

These are all real businesses with real mail that still needs to move—fast.

From PDF to Post Office Without the Drama

Imagine uploading a PDF and being done. That’s it. Your job’s in the queue, your mail’s going out within 2 business days at the latest, and your team is suddenly not buried in envelopes.

Imagine having:

A secure portal to upload your files
Mailing options that actually fit your needs
Real-time tracking so you know it’s been handled with Certified Mail tracking or FedEx 2Day tracking
One less thing clogging your calendar

Not to spoil it but you can absolutely have all of this when you use us…just saying.

Final Mail Thoughts

Getting invoices and billing statements out fast might not be the flashiest part of running a business, but it sure makes everything else run smoother. Your clients get their documents. Your payments show up when they should. And your staff stops hiding when the words “mail run” come up.

Want to stop sweating your outgoing mail? Visit us online and see how easy it is to send invoices online without the hassle, the mess, or the paper cuts.

LetterStream offers bulk printing and mailing services allowing companies to send physical mail online. Whether it’s online Certified Mail, First-Class Mail, FedEx 2Day, or postcards, we give both small businesses and large corporations that time and freedom back to work on tasks that better serve the company. If you’re interested in creating a free account, you can do so, here.

Certified Mail for Tax Time: Why Young Adults and Families Need to Get Serious About Sending Important Documents

Avoid Tax Time Trouble with Reliable Mailing Solutions from LetterStream

As tax season is upon us, young adults—and the parents who may still be helping them—are being urged to get ahead of filing deadlines and financial recordkeeping. A recent Wall Street Journal article emphasizes that many Gen Z taxpayers aren’t fully prepared for what it means to file taxes independently. Whether it’s mailing tax documents, keeping up with deadlines, or dealing with the IRS, the stakes are high—and missing paperwork could mean delays or penalties.

That’s where LetterStream comes in.

We specialize in printing and mailing services, including Certified Mail—a critical tool for anyone sending tax documents, legal notices, or time-sensitive communications. Our platform makes it simple, and everything is handled online, without a trip to the Post Office.

Why Certified Mail Still Matters—Especially for Taxes

Sending documents by Certified Mail is often recommended when dealing with government agencies like the IRS, as it provides a record of mailing and proof of delivery. Unfortunately, traditional green cards (Form 3811) are easy to lose, hard to track, and cumbersome to manage.

LetterStream eliminates that hassle with:

✅ Electronic Certified Mail receipts — Instantly available in your online account

✅ Long-term access — Our digital records outlast USPS retention windows

✅ No more green cards — Everything is tracked digitally with an Electronic Return Receipt (ERR) – add-on option

✅ Peace of mind — You’ll know exactly when your tax documents were sent and received

Whether you’re a parent helping your college-aged child file taxes for the first time, or a young professional navigating self-employment income, using Certified Mail online through LetterStream can help keep record of your filings.

Tax-Time Tips from the WSJ Article (and How LetterStream Helps)

The WSJ article offers smart guidance for young adults and families during tax season. Here are a few key takeaways—and how LetterStream supports them:

🧾 Tip 1: Keep Paperwork Organized

Save W-2s, 1099s, and proof of deductions.

How LetterStream Helps: Digitally send and archive documents via Certified Mail, knowing you’ll have easy access to mailing receipts and documents—even next year.

🧒 Tip 2: File for Dependents (Carefully)

Parents often mistakenly claim children who’ve already filed on their own.

How LetterStream Helps: Use Certified Mail to send statements or communications with legal or financial advisors—and have an electronic receipt so you know if a family member has already sent theirs.

💰 Tip 3: Report Side Income

Young adults with Venmo gigs, tutoring, or Etsy shops may need to report income they didn’t expect.

How LetterStream Helps: Submit forms or tax paperwork to your accountant or IRS with confidence—Certified Mail ensures it’s not “lost in the mail.”

When to Use Certified Mail for Taxes

You have different options when sending mail through the USPS, including First-Class Mail and Certified Mail, however, when it comes to taxes you may want to use Certified Mail for:

• Sending your tax return (if not e-filing)

• Notifying the IRS about an address change

• Responding to IRS letters or requests

• Mailing tax documents to accountants or attorneys

• Confirming delivery of supporting paperwork

Any time the date and sending of your documents matters, Certified Mail is a great option for tracking when it gets sent out and when it arrives—and LetterStream makes it effortless.

Why LetterStream Is the Smarter Way to Send Certified Mail

Instead of standing in line at the Post Office, fiddling with green cards, or losing track of receipts, you can handle it all with LetterStream.com, here’s how:

Sending Certified Mail with Electronic Return Receipt online with LetterStream

• Upload your PDF

• Choose Certified Mail (with or without Electronic Return Receipt)

• Check your proof

• Click send—we print, fold, insert, and mail it for you

• Easily track the status of your Certified Mail letter in your LetterStream account

Track Certified Mail online in your LetterStream account.

Your receipt and tracking are stored securely online. That’s one less thing to stress about this tax season.

Ready to Simplify Your Mailing Process?

Whether you’re a tax professional, parent, or first-time filer, LetterStream offers a fast and reliable way to handle Certified Mail—no printer, envelopes, or stamps required.

👉 Visit LetterStream.com to create your free account and start mailing smarter.

And if you want to dig into the tax tips for young adults, check out the full WSJ article here.

* Note: Check the website for actual delivery/send dates. This blog article is not meant as tax advice, but simply observation.

LetterStream offers bulk printing and mailing services allowing companies to send physical mail online. Whether it’s online Certified Mail, First-Class Mail, FedEx 2Day, or postcards, we give both small businesses and large corporations the time and freedom back to work on tasks that better serve the company. If you’re interested in creating a free account, you can do so, here.

LetterStream’s Q4 2024 Bonus Party: Game Show Battle Rooms Edition!

LetterStream believes in working hard and celebrating just as hard. Every quarter, we take time to recognize the incredible effort our team puts in to make sure our customers get the best printing and mailing services out there. This year, we turned up the energy for our Q4 2024 Bonus Party, taking over Game Show Battle Rooms in North Scottsdale for an unforgettable, laughter-filled showdown!

If you’ve been following our company culture (or have attended one of our legendary bonus parties in the past as an employee), you know that we don’t do dull corporate events. Instead, we go all-in—whether that means testing our detective skills in an escape room, racing as fast as we can in go-carts, or, in this case, stepping into the spotlight for some game show-style competition!

The Ultimate LetterStream Game Show Experience

Game Show Battle Rooms provided the perfect setting for our team to unleash their competitive side while reinforcing the teamwork that makes LetterStream thrive. Picture it: bright stage lights, buzzer-smashing excitement, and rounds of fast-paced trivia, wacky physical challenges, and high-energy games.

From classic game show-style challenges to creative team-building moments, every LetterStream team member got to showcase their quick thinking, problem-solving skills, and, of course, a little friendly trash talk. (All in good fun, of course!)

Winners, Laughs, and LetterStream Camaraderie

As always, LetterStream’s team spirit was on full display. Whether we were solving puzzles, testing reflexes, or facing off in head-to-head challenges, the real victory was in the camaraderie and teamwork that carried through every round. (Okay, and maybe a few bragging rights for our ultimate game show champions.)

Some highlights from the night included:

Epic team rivalries that had us on the edge of our seats
Hilarious reactions to surprise challenges
A victorious crew that walked away with ultimate bragging rights

At the end of the night, no matter which team had the most points, everyone walked away a winner—because a strong, united team is the best prize of all.

Why LetterStream Values Celebrating Wins

Quarterly bonus parties aren’t just about having a great time (though we definitely accomplish that!). They’re about recognizing hard work, strengthening our team, and fostering a company culture that values both excellence and fun.

Our mission at LetterStream is to provide outstanding printing and mailing services with speed and precision, but we know that our people are what make that possible. When we celebrate together, we build even stronger connections that fuel our success—inside and outside the office.

Looking Ahead to 2025 and Beyond

With the Q4 2024 Bonus Party in the books, we’re already looking ahead to another year of growth, innovation, and celebrating our team. If you’re a customer who loves working with us, just know that behind the scenes, we’re not just a company—we’re a community.

Here’s to another incredible year of teamwork, big wins, and (of course) even more fun along the way.

Want to Work with a Team That Loves What They Do?

LetterStream brings the same energy to our printing and mailing services as we do to our bonus parties—because excellence (and fun) is just part of who we are. Let us handle your mailing needs with the same precision and dedication that keeps our team thriving.

New to us and need help with your next big mailing project, sending bulk mail or just sending mail online in general? Learn how to send your first mailing, here.

LetterStream offers bulk printing and mailing services allowing companies to send physical mail online. Whether it’s online Certified Mail, First-Class Mail, FedEx 2Day, or postcards, we give both small businesses and large corporations the time and freedom back to work on tasks that better serve the company. If you’re interested in creating a free account, you can do so, here.

How to Take the Stress Out of Tax Season with Letterstream

Using LetterStream to send out tax documents makes tax season a breeze.

Tax season can be a logistical nightmare, especially when it comes to sending out time-sensitive documents like 1099s, W-2s, and IRS correspondence. Ensuring your tax forms are mailed accurately and on time is crucial to avoid penalties and keep everything running smoothly. That’s where LetterStream comes in—making tax season easier with secure, efficient mailing solutions.

Meeting Tax Deadlines with Ease

One of the biggest challenges of tax season is meeting strict IRS deadlines. Missing deadlines can lead to fines and compliance issues, but with LetterStream’s quick turnaround, you can easily upload tax documents for immediate processing, ensure on-time mailing with First-Class Mail and Certified Mail tracking options to confirm delivery. LetterStream also offers a way to expedite your mailing to get your tax documents out the door same-day or within one business day, in the event that you’re behind on getting them mailed.

Reducing Manual Work with Automated Mailing

Printing, folding, and stuffing tax documents manually can be a hassle—especially in bulk. LetterStream automates the process, handling everything from printing and envelope stuffing to applying postage and ensuring your mail is secure and sent out quickly. Simply upload your tax forms, and LetterStream takes care of the rest!

Ensuring Security & Compliance

Security is critical when mailing tax documents, as they contain sensitive information. LetterStream prioritizes data protection with secure handling that meets compliance standards, certified mail options for proof of delivery, and processing methods that align with IRS mailing requirements.

Flexible Mailing Options for Businesses & Individuals

Businesses and accountants handling bulk tax documents need adaptable solutions. LetterStream offers options for bulk mailing high-volume tax documents, Certified Mail for IRS correspondence, and priority mailing for urgent send outs, ensuring every tax-related mailing is managed efficiently.

Tracking Your Tax Mailings in Real Time

Concerned about lost tax forms? LetterStream provides Certified Mail with tracking, so you always know when your tax documents are mailed and delivered. With confirmation for each piece of mail, reduced risks of missing important tax documents, and timely updates for clients and employees, you gain complete peace of mind.

Simplify Tax Season Today

Tax season doesn’t have to be stressful. LetterStream is a hassle-free way to send tax documents securely, efficiently, and on time. Save time, reduce errors, and meet every IRS deadline with ease.

Get started with LetterStream’s Online Printing & Mail Services today!

LetterStream offers bulk printing and mailing services allowing companies to send physical mail online. Whether it’s online Certified Mail, First-Class Mail, FedEx 2Day, or postcards, we give both small businesses and large corporations that time and freedom back to work on tasks that better serve the company. If you’re interested in creating a free account, you can do so, here.

How to Expedite Your Mailing on LetterStream

Get Your Mail Out Faster—Because Time is Money (And Sanity!)

Speed matters, and when you need important documents sent out quickly, every second counts. Whether you’re sending out HOA notices, legal documents, open enrollment letters, or those important business statements, you want them out the door yesterday. The good news? Expediting your mailing with LetterStream is easier than you think. Let’s break down how to get your mail moving at warp speed.

Pick The Right Mailing Option

First, let’s talk about delivery. Now we can’t guarantee when the mail will actually be delivered. However, we can guarantee that we can get it out fast, but once it leaves our facilities and in the hands of the United States Postal Service (USPS) then it’s out of our hands. However, we do offer different mailing options that can help to hopefully get your mail there quicker. Let’s break it down:

FedEx 2Day: The Fastest and most secure way to get your mail delivered. FedEx 2Day does guarantee that your mail will get there within two business days. You can also opt-in to track it and get a signature.
First-Class Mail: Considered the best bet for speed and affordability—typically delivered in 1-5 business days.
Certified Mail: This is good option for tracking and proof of mailing. However, if we’re being honest, Certified Mail can sometimes take a long time to be delivered, but you can track it right from inside of your LetterStream account for when it gets sent off and delivered. You can also choose an Electronic Return Receipt if you’d like to have proof of signature as an option.

Expedite Your Mailing

We’re fast when it comes to getting your mail out the door. How fast you ask? Well, we’re proud to say that 95% of all mail goes out by next business day. So we’d say pretty fast. But, if you have a really critical piece of mail or last-minute mailing that you need to be sure gets out the door within one business day or same-day, then the Expedite mail option is your new best friend. Selecting expedite guarantees your letters go out the same day or guaranteed the next day.

Expedite Options:

Expedite Processing: Your mail will be mailed within 1 business day.

Rush Processing: Your mail will be mailed the same business day if submitted before the cutoff time, which is typically 3 PM Arizona time.

Here’s how to expedite your mailing:

Log in to your free LetterStream account.
Name your mailing and upload your pre-addressed PDF or CSV address list and choose your mailing type.
Choose your return address and then proceed to upload any documents, inserts or return envelopes that may be needed.
Review your recipient’s list.
Review the Job Confirmation page and then continue to payment.
On the My Account – Billing Information page you will see an option for “Expedite.” It is automatically set to choose “normal processing (included).

Click on the dropdown and choose “expedited processing (additional fee)” or “rush processing (additional fee)” for same-day. Take note that it may say “Same Day Available Before 3:00 PM MST” if after the same-day cut-off time.

You can then continue on to pay for your job with the expedited processing fee included.

Upload Like a Pro in 2 Minutes or Less

Want to make sure your bulk mailing can be uploaded quickly and without any issues arising? Here are some tips and helpful resources to make your mailings a breeze:

PreFlight your PDFs with our PDF PreFlight Tool: Use this tool to make sure your PDFs are formatted correctly for easy upload without any mistakes to mailing addresses, perf lines or document discrepancies. Click here to learn more.

Address Check: Check to make sure addresses are properly formatted so there are no delays. LetterStream offers an Address Cleanup service to be extra sure your addresses are correct and up-to-date.

Bulk Upload: Uploading multiple docs? Group them together for a smoother, faster experience.

Using LetterStream to Send Mail Online Is a Breeze

Using LetterStream to send your business-critical mail online is super easy. But if you feel like you need some questions answered or resources to help make your mailing that much easier, we’ve got you!

We have our awesome Chat Help that is available 24/7 located in the bottom right-hand corner of our website.
Our Help Docs are available online to view at any time.
Our YouTube is growing and gives you step-by-step instructions on how to accomplish sending mail through us, along with other tutorials and tips & tricks for how to be successful using LetterStream.

Bottom line, we’re here to make sure your mail gets out where it needs to go—fast.

Expediting Your Mail

Expediting your mail with LetterStream is as easy as clicking “Send.” Whether you need a quick turnaround or full-on lightning speed, we’ve got the tools and expertise to make it happen.

So, ready to skip the mailing stress? Join the LetterStream family and see just how easy it really is!

How to Handle High-Volume Mailings Without Leaving Your Desk

How to handle high-volume mailings? The answer is simple…you don’t. You let someone else do it for you.

Let’s be real—managing high-volume mailings sounds about as fun as assembling furniture without instructions. But what if we told you that you could send out thousands of letters without ever leaving your desk? Yep, no more paper cuts (Ouch, no one likes those), envelope-stuffing marathons, or emergency runs to the Post Office (Because no one likes standing in those lines). Welcome to the future of mailing, where all the heavy lifting is done for you.

The Mailroom Chaos You’re Avoiding

If you’ve ever tried handling bulk mail manually, you know the struggle:

Printing stacks of documents until your printer decides it’s had enough due to exhaustion.
Stuffing envelopes like you’re packing a suitcase for a month-long trip.
Wrestling with postage and logistics, wondering if there’s a better way.

Here’s the good news: There is a better way. And it doesn’t involve you leaving your desk—or spilling your coffee in frustration…we’ve all been there.

Let Someone Else Handle It

The secret to effortless bulk mailings? Outsource your mail to a professional online mailing service that will do the work for you. Look for one that offers:

Hands-free mailing from anywhere – your couch counts as “anywhere,” right?
Different options for all your mailing needs, from First-Class letters to Certified Mail and even FedEx 2Day.
Seamless document uploads—because no one has time for clunky interfaces.

Upload, Send It, Done

Instead of standing over a printer and meter machines for hours, use us, Hi! LetterStream here, just upload your files, double-check your recipient list (because typos happen to the best of us), and click send. That’s it. No stamps, no stuffing, no trips to the Post Office, no stress.

Pro Tip:

Make sure your mailing list is clean and up to date. Nobody likes returned mail—especially when it could’ve been avoided. When using LetterStream, we offer an Address List Cleanup service for an additional cost.

Let the Experts Take Over

Once your files are uploaded, the mailing service takes care of the rest, ensuring:

Your documents are printed on high-quality equipment.
Your mail is prepared according to USPS guidelines for accurate and efficient delivery.
Your letters, invoices, or notices are sorted and routed for mailing with optimal speed and reliability when getting them out the door.

No trips to the Post Office. No standing in line. No printer jams. Just efficient, professional mailing without the hassle.

Track It Like a Pro

Here’s another perk-no more guessing games! When you send Certified Mail letters you get real-time tracking right in your account. Meaning, you’ll know exactly when your mail is sent, processed, and delivered. You can also choose to opt-in for an Electronic Return Receipt which gives you an email signature confirmation from the recipient.

Easily Send Mail Online

Whether you’re sending 500 letters, 5,000, or 50,000, a professional mailing service scales with your needs—so you don’t have to hire extra hands or make room for a mountain of envelopes.

You can easily send bulk mail online, massive amounts of mail even, without breaking a sweat, wasting time, or leaving your desk. It’s fast, it’s easy, and (Bonus!) it means you never have to fight with a jammed printer, postage meter or stamps again!

LetterStream offers bulk printing and mailing services allowing companies to send physical mail online. Whether it’s online Certified Mail and First-Class Mail or FedEx 2Day and postcards we give both small businesses and large corporations that time and freedom back to work on tasks that better serve the company. If you’re interested in creating a free account you can do so, here.

Why Certified Mail is Better Managed Online

When it comes to sending important documents, Certified Mail offers peace of mind. But did you know that managing Certified Mail online can streamline the entire process? If you’re still standing in line at the post office, it’s time to rethink your strategy. Let’s explore why Certified Mail is better managed online and how this method can save you time, effort, and even money. Sound good?

The Convenience Factor: Manage Certified Mail Anytime, Anywhere

Gone are the days when sending Certified Mail meant taking time out of your busy schedule to visit the post office. Managing Certified Mail online allows you to create and easily send your letters from any location—whether you’re sending Certified Mail from home, the office or even on the go, it’s extremely convenient.

With LetterStream, you can:

Upload your documents securely.
Easily select Certified Mail for your critical documents without the hassle of manual processing.
Track your Certified Mail in real-time right from inside your account without having to type in your tracking number.
For mail requiring a signature, there’s an option to choose an Electronic Return Receipt (ERR) in place of the old-fashioned Green Card and be able to see the digital signature in your account.

The convenience of sending Certified Mail online is particularly valuable for businesses that send a high volume of Certified Mail, such as legal firms, financial institutions, and HOAs. LetterStream’s seamless process eliminates manual steps, ensuring your mail gets out quickly and reliably.

Real-Time Tracking and Instant Documentation

One of the key benefits of Certified Mail is the ability to track its journey from sender to recipient. However, keeping track of physical receipts and status updates can be cumbersome when done manually.

LetterStream’s platform allows you to easily gain real-time tracking updates and access to detailed documentation at your fingertips. You can:

Monitor delivery progress instantly within the platform.
Access electronic delivery confirmations as soon as they are available.
Download proof of mailing and delivery for your records.

This digital documentation ensures that you always have verifiable proof on hand, which can be crucial in industries requiring compliance with strict legal or regulatory standards.

Improved Efficiency for Businesses

Managing Certified Mail through online platforms reduces administrative overhead. Manually preparing, printing, and mailing Certified letters is both time-consuming and error-prone. LetterStream’s system streamlines these steps by automating key tasks, such as:

Automated printing, folding, inserting, and mailing services.
Bulk mailing options for high-volume needs.
Address verification to prevent delivery errors for an additional fee.
Expedite mailing option for the last-minute letters that need to be sent ASAP.

Businesses that frequently send Certified Mail—for example, for contracts, notifications, or compliance letters—can significantly reduce time spent on mailing tasks and allocate resources more effectively with LetterStream’s tailored solutions.

Cost Savings Through Automation

While Certified Mail is essential for critical documents, the costs of handling it manually can add up. Factor in postage, printing, administrative time, and travel to and from the post office, and you may find yourself with a hefty bill.

LetterStream helps mitigate these costs by offering customers the convenience of having it done for them. No extra money spent and the ability to get your time back to focus on other high priority tasks.

These savings are particularly impactful for small businesses looking to optimize their operational budgets. With LetterStream’s transparent pricing and scalable options, you can control costs without sacrificing service quality.

Enhanced Security and Compliance

In today’s digital world, security and compliance are non-negotiable. Certified Mail is already a secure method for sending sensitive documents, but managing it through LetterStream elevates those protections even further.

All LetterStream employees are HIPAA-certified, ensuring that documents containing Protected Health Information (PHI) are handled and mailed with the utmost security. Our IT department follows rigorous security protocols, including 128-bit encryption on the website, safeguarding sensitive data during every transaction. Physical security is equally robust—our production facilities allow no unescorted visitors, and access is strictly monitored with electronic sign-ins.

Additionally, LetterStream securely disposes of any unmailed printed documents through shredding and offers customers the ability to purge documents from their accounts at specified times. As part of ongoing initiatives to strengthen data protection, we are actively pursuing SOC 2 certification to further enhance compliance measures. Through these practices, we ensure that businesses in industries like healthcare, legal services, and finance can trust their data and communications are protected at every step.

These features are critical for industries that handle confidential information, including healthcare, legal services, and finance. LetterStream ensures that your data and communications are protected at every step.

Environmentally Friendly Mailing Solutions

Managing Certified Mail online isn’t just about convenience and efficiency—it’s also a step toward more sustainable business practices. By reducing the need for physical trips to the post office, as well as paper-based tracking and documentation, you can lower your carbon footprint.

LetterStream allows you to opt for digital receipts and records to minimize paper waste and to utilize batch processing to reduce the environmental impact of individual mailings.

For companies committed to corporate social responsibility (CSR) initiatives, online Certified Mail solutions like LetterStream align with broader sustainability goals.

Simplify Your Certified Mail Process

Certified mail is a crucial tool for sending important documents securely and with proof of delivery. By managing it online through LetterStream, you gain unparalleled convenience, efficiency, and security. Whether you’re a business leader, an HOA manager, or a legal professional, transitioning to an online solution can transform how you handle critical communications.

Ready to streamline your Certified Mail process? Explore Online Printing & Mail Services – Send Your Letters The Easy Way – LetterStream to learn more.

If you’re wondering how much is Certified Mail to send, click here to view our prices. If you’re wondering how to send a certified letter online through our website, create a free account here to get started.

Nonprofit Mail Made Simple: How LetterStream Supports Your Mission

Sending nonprofit mail is easier than you think.

Let’s be real—if you’re part of a nonprofit, you probably wear a million hats. One minute you’re strategizing fundraising campaigns, the next you’re coordinating volunteers, and somewhere in between, you’re tackling the seemingly never-ending to-do list.

Oh, and mailing? Yeah, that’s in there too.

It’s the behind-the-scenes work that no one talks about but everyone feels. Donation receipts, thank-you notes, event invites—mail is often the invisible thread keeping your organization connected to your supporters. And while it’s critical, it can also be a huge time suck.

Does this sound familiar?

So, how do you handle USPS nonprofit mailings without pulling your hair out? That’s the million-dollar question, and spoiler alert: there’s an easier way to do it.

The Struggle In Sending Mail

Mailing might not be the most exciting task, but its impact is undeniable. It’s a vital part of keeping your nonprofit connected and thriving.

The challenge?

Managing the logistics of printing and mailing can be overwhelming. From preparing materials to ensuring timely delivery, the process eats up valuable time and resources—time that could be better spent advancing your mission. And let’s be honest—your office equipment was never designed to handle this kind of workload efficiently.

Sending Mail Can Actually Be Easy!

Here’s a thought: What if you didn’t have to do it all yourself? What if there was a way to take the stress, the mess, and the chaos out of mailing? What if there was a way for sending mail to actually be easy?! Even better, what if there was a way to send your nonprofit mail online?

Hard to imagine, isn’t it? But, it doesn’t have to be.

Imagine uploading your donor list, pressing a button, and then… poof! Your letters are printed, prepped, and on their way. No running out of ink. No frantic trips to the post office. No leaving your desk or home. Just done.

Sounds pretty awesome, right?

How Nonprofits Make It Work

Okay, story time. There is a nonprofit that used to dread their year-end mailings. Their small team was already stretched thin, and adding hundreds (sometimes thousands) of letters to their plate felt impossible. One year, they decided to outsource the whole process—and the difference was night and day.

Instead of spending days folding paper and sealing envelopes, they focused on what they did best: connecting with people and spreading their mission. Their donors noticed the shift too—because the mailings were polished, professional, and (most importantly) on time.

It wasn’t just a win for their sanity; it was a win for their entire organization.

Why Mailing Still Matters

In a world dominated by digital, well, everything, sending physical mail has a unique power. It’s tangible, personal, and nearly impossible to ignore. While an email might get lost in a crowded inbox, a letter demands attention.

For non-profits, that attention can mean everything. It’s how you send your year-end donor letter, how you say thank you, how you share your wins and how you invite people to be part of something bigger than themselves.

LetterStream Makes It Easier to Send Non-Profit Mail Online

What’s on your to-do list? Maybe it’s building stronger relationships with donors, keeping supporters informed, or finding ways to maximize your team’s impact.

Whatever the task, simplifying your processes doesn’t mean compromising quality—it means creating space for what truly drives your mission.

That’s where LetterStream comes in. We specialize in handling the time-consuming aspects of printing and mailing, so your team can stay focused on the bigger picture.

From printing to postage, we take care of it all with precision and reliability. And because we’re passionate about supporting charitable organizations, we offer discounted nonprofit postage rates (to those with a nonprofit postage permit) to help you make the most of your resources.

Mailing doesn’t have to be a burden. Let us help you keep your focus where it belongs: on changing the world, one connection at a time.

Now, take a deep breath, pour yourself a cup of coffee, and tackle that mailing list with confidence. You’ve got a mission to run, and nothing—not even a stack of envelopes—should slow you down.

Last Minute Mailings? We Have Your Back!

Year-end mailings: they’re crucial, they’re time-sensitive, and they’re often the thing that sneaks up on you at the busiest time of the year. Whether it’s financial statements, donor letters, nonprofit mail, or compliance notices, those envelopes aren’t going to stuff themselves. That’s where we come in—your trusted partner for making sure the mail gets out without a hitch (and without the stress).

Here’s the deal: we’re not just another mailing service. We’ve built LetterStream to make even the most last-minute mailings smooth and stress-free. And we’ve done it by keeping things personal, flexible, and (dare we say) kind of fun.

Why LetterStream Is Your Year-End MVP

We know there are options out there to choose from but here are a few reasons we’re the choice for those last-minute mailing needs:

Custom Solutions for Your Unique Needs: No two organizations are the same, and neither are their year-end mailing needs. Whether you’re a nonprofit sending donor thank-yous, a law firm wrapping up compliance documents, or a small business getting invoices out, we’ll help tailor the perfect mailing solution for you.
Easy-to-use platform: Our online platform is built with simplicity in mind. Upload your documents, pick your options, and let us do the rest. You can even schedule your mailings. Plus, 99% of all business mail already goes out by next business day but if you need the guarantee to get it out quicker then we offer an expedited option for an additional fee to get your mail out the same day!
We Handle it all: From sending Certified Mail online to bulk mailing projects, we’ve got the tools and expertise to take on the tasks you’d rather avoid. We literally do everything after you upload your documents; printing, folding, inserting, postage and of course, mailing.

We Care About Your Mail

Here’s the thing: We’re not just a faceless company that churns out envelopes. We’re a team of real people who genuinely care about helping you succeed. We take pride in making your mailing process seamless and stress-free because we know how much you’ve got on your plate. Your success is our success, and we’re honored to play a small part in helping you wrap up your year.

And hey, we’ve been in this business long enough to know that last-minute mailings happen to the best of us. Life gets busy, priorities shift, and suddenly, it’s crunch time. No judgment here—just solutions.

Mailing Made Simple

We believe that mailing should be the easiest part of your to-do list. That’s why we’ve streamlined every step of the process. Need to send Certified Mail? We’ve got it covered. Need to send last minute postcards out? Done. Want FedEx 2Day to really get your mail out and delivered fast. Yep, we’ve got that too. Just need to get those documents out ASAP without overthinking it? Say no more. This is what we do!

And if you ever have questions (or just need a little reassurance), we have our trusty 24/7 Chatbot that can help you answer any question you may have, day or night.

Let’s End the Year Strong

As the year winds down, remember that LetterStream is here for you now and whenever you may need us. Whether you’re sending 10 letters or 10,000, you can trust us to handle your mailing needs with care, speed, and accuracy.

So, take a deep breath, check “year-end mailings” off your list, and let us handle the rest. You’ve got bigger things to focus on—like celebrating all the wins this year brought your way.

Here’s to a stress-free mailing experience and an incredible year ahead. Thanks for letting us be part of your journey. Let’s make this year’s finish line a smooth one—together!

LetterStream’s Dear Santa Toy Drive to Benefit Live & Learn AZ

LetterStream truly believes in making an impact—not just with your mail but in our community as well. Which is why this holiday season we’re playing Santa’s little helpers with our Dear Santa Toy Drive to benefit the inspiring women and children of the Live & Learn AZ Foundation. Their mission? Empowering women to break the cycle of generational poverty. Our mission? Ensuring their kids experience the magic of the holidays through gifts and joy.

Donating to Live & Learn AZ

We’ve turned our office into a Christmas haven, complete with a beautiful tree adorned with something extra special—paper envelopes, each containing a child’s name and their holiday wish. LetterStream employees eagerly grab an envelope (or two, or three!), head out to find that perfect gift, and return it unwrapped to our office.

But here’s the best part: The gifts go straight to the amazing moms in the Live & Learn program. These hardworking women, who are striving to create a brighter future for their families, get to experience the joy of giving the presents directly to their children. It’s their chance to be the hero under the tree—a moment of connection and pride that’s truly priceless.

Why This Matters

Live & Learn AZ is making a real difference by providing education, training, and support for women determined to rewrite their stories. By participating in this toy drive, we’re helping these families celebrate the season with a little extra sparkle, while also shining a light on the importance of programs like the Live & Learn AZ foundation.

But let’s not forget—this is also about those little faces lighting up when they unwrap a gift they’ve been dreaming of. Whether it’s a cuddly teddy bear, a set of crayons, Barbie, or that action figure they’ve had their eye on, these presents are so much more than toys. They’re symbols of love, hope, and brighter days ahead.

How You Can Help

If you’re reading this and feeling inspired, why not find a way to get involved in your own community? Whether it’s a toy drive, volunteering, or simply spreading awareness about organizations like Live & Learn AZ, there are so many ways to make a difference.

If you want to specifically help out the Live & Learn, you can click here to see the different ways you are able to give back to or volunteer and support this awesome foundation.

Making Holiday Magic Together

LetterStream is more than just a print and mail company that gets your important mail out quickly—we’re also about building connections and creating moments that matter. This holiday season, we’re proud to partner with Live & Learn AZ to bring a little extra magic to families who deserve it most.

So, here’s to the moms rewriting their stories, the kids dreaming big, and everyone who’s making this season shine a little brighter. Together, we’re proving that a little kindness can go a long way—and that’s something worth celebrating.

Happy Holidays from all of us at LetterStream! 🎄

Are you a charity or nonprofit looking for help with your donor mailings? After working with various nonprofit organizations, we created many easy-to-use solutions to help charities and nonprofit organizations. These solutions allow small nonprofits to easily take advantage of nonprofit postage rates and help with mailings that are required to be sent by first-class mail. To learn more and to get nonprofit postage, click here.