Managing an HOA means juggling homeowners association dues, violation notices, community updates, and board elections—all requiring reliable communication. But sending mail the traditional way can be time-consuming and costly. That’s where online mailing platforms like LetterStream come in.
When using LetterStream, HOAs can easily send mail online, whether it’s a homeowners association annual meeting agenda, proxy ballots, or Certified Mail for violation letters. Our online platform automates the entire process, eliminating the need for printing, stuffing, and mailing letters yourself. Plus, we have an API option that seamlessly integrates with HOA management software companies like CINC, making it even easier.
The Struggles of Traditional HOA Mail
Handling HOA mail manually presents major challenges including:
- High costs – Postage, paper, and labor expenses add up.
- Time-consuming – Printing and mailing homeowners association dues notices and other documents takes valuable time.
- Compliance concerns – Late or lost mail can create legal and financial issues.
- Lack of tracking – HOAs need proof that critical letters were sent and received.
A mailing service like LetterStream solves these problems with automation, tracking, and seamless integration.
How LetterStream Streamlines HOA Mail
Simplify Sending Mail
Instead of dealing with printers and envelopes, HOAs can send physical mail online in minutes. Upload your documents, choose recipients, and we handle the rest.
HOA Software Integration for Seamless Mailings
Our API connects with HOA management software like CINC, allowing for automated mailings of homeowners association dues reminders, violation notices, and community updates—all from the same system you already use.
Proxy & Ballot Mailings for HOA Elections
For board elections and annual meetings, HOAs must distribute proxy forms, ballots, and the homeowners association annual meeting agenda. LetterStream ensures:
- Accurate mailing of ballots and voting instructions.
- Real-time tracking for compliance.
- Address verification to reduce return mail.
Send Certified Mail Online for Legal Compliance
Some HOA communications—like delinquency notices and violation warnings—require Certified Mail tracking. Our platform allows you to send Certified Mail online with tracking and the option of an electronic proof of delivery (Electronic Return Receipt). And, you can even track it all right from inside your LetterStream account.
Cost Savings & Bulk Mailing Discounts
HOAs can send mail more affordably when sending bulk mail. When you take into account the time spent to physically send mail yourself including supplies, postage and the time it takes to the Post Office—it adds up. The ability to have it all done for you without literally having to leave your desk, the price to send online is actually priceless.
The Future of HOA Mail is Automated
When HOAs use LetterStream to send snail mail online, they can automate and streamline sending a letter—from financial statements to election ballots. Whether you need to send a letter, send Certified Mail, postcards, proxy and ballet mail or integrate mailings with your HOA software, we’ve got you covered.
Ready to Upgrade Your HOA Mailing Process?
Join HOAs nationwide that trust LetterStream for their mailing needs. Send mail the easy way today at LetterStream.com.
LetterStream offers bulk printing and mailing services allowing companies to send physical mail online. Whether it’s online Certified Mail, First-Class Mail, FedEx 2Day, or postcards, we give both small businesses and large corporations that time and freedom back to work on tasks that better serve the company. If you’re interested in creating a free account, you can do so, here.
