Sending nonprofit mail is easier than you think.
Let’s be real—if you’re part of a nonprofit, you probably wear a million hats. One minute you’re strategizing fundraising campaigns, the next you’re coordinating volunteers, and somewhere in between, you’re tackling the seemingly never-ending to-do list.
Oh, and mailing? Yeah, that’s in there too.
It’s the behind-the-scenes work that no one talks about but everyone feels. Donation receipts, thank-you notes, event invites—mail is often the invisible thread keeping your organization connected to your supporters. And while it’s critical, it can also be a huge time suck.
Does this sound familiar?
So, how do you handle USPS nonprofit mailings without pulling your hair out? That’s the million-dollar question, and spoiler alert: there’s an easier way to do it.
The Struggle In Sending Mail
Mailing might not be the most exciting task, but its impact is undeniable. It’s a vital part of keeping your nonprofit connected and thriving.
The challenge?
Managing the logistics of printing and mailing can be overwhelming. From preparing materials to ensuring timely delivery, the process eats up valuable time and resources—time that could be better spent advancing your mission. And let’s be honest—your office equipment was never designed to handle this kind of workload efficiently.
Sending Mail Can Actually Be Easy!
Here’s a thought: What if you didn’t have to do it all yourself? What if there was a way to take the stress, the mess, and the chaos out of mailing? What if there was a way for sending mail to actually be easy?! Even better, what if there was a way to send your nonprofit mail online?
Hard to imagine, isn’t it? But, it doesn’t have to be.
Imagine uploading your donor list, pressing a button, and then… poof! Your letters are printed, prepped, and on their way. No running out of ink. No frantic trips to the post office. No leaving your desk or home. Just done.
Sounds pretty awesome, right?
How Nonprofits Make It Work
Okay, story time. There is a nonprofit that used to dread their year-end mailings. Their small team was already stretched thin, and adding hundreds (sometimes thousands) of letters to their plate felt impossible. One year, they decided to outsource the whole process—and the difference was night and day.
Instead of spending days folding paper and sealing envelopes, they focused on what they did best: connecting with people and spreading their mission. Their donors noticed the shift too—because the mailings were polished, professional, and (most importantly) on time.
It wasn’t just a win for their sanity; it was a win for their entire organization.
Why Mailing Still Matters
In a world dominated by digital, well, everything, sending physical mail has a unique power. It’s tangible, personal, and nearly impossible to ignore. While an email might get lost in a crowded inbox, a letter demands attention.
For non-profits, that attention can mean everything. It’s how you send your year-end donor letter, how you say thank you, how you share your wins and how you invite people to be part of something bigger than themselves.
LetterStream Makes It Easier to Send Non-Profit Mail Online
What’s on your to-do list? Maybe it’s building stronger relationships with donors, keeping supporters informed, or finding ways to maximize your team’s impact.
Whatever the task, simplifying your processes doesn’t mean compromising quality—it means creating space for what truly drives your mission.
That’s where LetterStream comes in. We specialize in handling the time-consuming aspects of printing and mailing, so your team can stay focused on the bigger picture.
From printing to postage, we take care of it all with precision and reliability. And because we’re passionate about supporting charitable organizations, we offer discounted nonprofit postage rates (to those with a nonprofit postage permit) to help you make the most of your resources.
Mailing doesn’t have to be a burden. Let us help you keep your focus where it belongs: on changing the world, one connection at a time.
Now, take a deep breath, pour yourself a cup of coffee, and tackle that mailing list with confidence. You’ve got a mission to run, and nothing—not even a stack of envelopes—should slow you down.
LetterStream offers bulk printing and mailing services allowing companies to send physical mail online. Whether it’s online Certified Mail and First-Class Mail or FedEx 2Day and postcards we give both small businesses and large corporations that time and freedom back to work on tasks that better serve the company. If you’re interested in creating a free account you can do so, here.
