Tag: print and mail api

How Using LetterStream’s API Saves Companies Time, Money, and Sanity

LetterStream’s API allows companies to automate business-critical mail.

Behind every successful operations team is one core truth: they didn’t get there by printing and stuffing envelopes by hand.

Automation has become the backbone of modern business operations, especially for teams managing recurring or high-volume mail. And if you’ve ever wished you could hit “send” on a document and have it magically turn into trackable Certified Mail or just a First-Class letter… you’re closer than you think.

With the LetterStream API, developers and operations leaders can fully automate the printing, processing, and sending of snail mail, securely and efficiently.

Here are five real-world use cases that show how the LetterStream API saves time, reduces stress, and helps teams work smarter (not harder).

1. Automate Late Payment Notices from Your CRM

Still sending out manual past-due letters? With the LetterStream API, you can connect your CRM or billing platform to automatically trigger a physical notice after a set number of days.

Let’s say a customer hasn’t paid within 30 days. Your system can generate a PDF notice, ping the LetterStream API, and send the letter via First-Class Mail—without anyone printing or folding a thing.

Need to add Certified Mail for legal protection? You can include that logic too. Tracking numbers, digital proofs, and delivery data all included.

This is how finance and AR teams turn chaos into consistency.

2. Trigger Mailings from Your Internal Software

Whether you’re using custom ERP tools, a ticketing system, or something built in-house, if it can send a webhook or make an HTTP request, it can send mail through LetterStream.

Imagine this:

  • An eviction notice is triggered when a resident’s file status changes
  • A violation letter goes out when a photo is uploaded in your HOA software
  • A legal firm’s case management system auto-generates and sends a filing notification

If you’ve got software that manages workflows, you’ve got the power to connect it directly to our print and mail software—and make the paper part disappear.

3. Bulk Job Scheduling and Batch Mail

Need to send 500 notices each Friday? Or maybe you’re processing thousands of monthly statements for clients?

With the LetterStream API, you can script and schedule batch jobs that send all your mail at once, pulling from databases, applying templates, and routing based on zip code or content.

You stay in control, and your team avoids the last-minute, end-of-month stress. Plus, you’ll always have a full audit trail to reference, including file uploads, job IDs, and delivery confirmations.

Pair this with StreamLogic™, and you can build in automated logic to handle special rules, like Certified Mail for certain states or alternate return addresses for specific regions.

4. Empower Your Customers

If your business offers SaaS tools to other companies—think property management platforms, legal software, or fintech tools—you can integrate the LetterStream API directly into your platform.

That means your users can send Certified Mail or First-Class Mail without ever leaving your website.

You get:

  • Embedded mailing capabilities
  • Brand consistency (you can white-label the experience)
  • Zero support tickets about printers or postage

We handle the print, insert, and send. Your platform gets the credit. Everybody wins.

5. Create a Compliance-First Mailing System

If your industry deals with HIPAA, legal timelines, or regulatory disclosures, the API allows you to bake secure, traceable mail delivery into your compliance workflows.

No more guessing if something was sent. No more “we thought the admin handled that.”

Every job has a digital record, every piece of Certified Mail is trackable, and you can see when it was mailed from our end.

For healthcare groups, law firms, and insurance providers, this turns compliance from a risk into a repeatable system.

Let Your Systems Do the Sending

The best part? Your team can stop wrestling with stamps and focus on work that actually moves the business forward.

When physical mail becomes just another API call, everything gets smoother: timelines, compliance, customer experience, and morale.

Learn more about LetterStream’s API, here.

LetterStream offers bulk printing and mailing services, allowing companies to send physical mail online. Whether it’s online Certified Mail, First-Class Mail, FedEx 2Day, or postcards, we give both small businesses and large corporations that time and freedom back to work on tasks that better serve the company. If you’re interested in creating a free account, you can do so here.

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Sealed with M.A.I.L.: Letterstream’s Core Value List For Customer Excellence

M.A.I.L. Isn’t Just What We Send—It’s Who We Are

Ok, ok, ok, we know we spend a lot of time talking about mail—how to send it, track it, and make sure it gets out the door, fast. That’s what we do.

But this blog? This one’s about the core values of who we are.

LetterStream is an online printing and mailing company, sure. But underneath the envelopes, stamps, barcodes, and batches of Certified Mail is a team of real people who care deeply about doing things the right way. It’s our commitment, and our mission to give our customers a superior experience—not just in mailing services, but in the way we work.

And we wanted our core values to reflect that—again, not just what we do, but how we show up for each other and for you.

So, we put it into four simple letters: M.A.I.L. (Mail nerds? Maybe. Proud of it? Absolutely.)

Here’s a quick overview:

M.A.I.L. stands for Mastery, Accountability, Innovation, and Leadership, the pillars that shape how we operate every day. Whether we’re handling HOA mailings, recall notices, legal mail, statements, announcements or just overall need bulk printing and mailing services utilizing First-Class Mail and Certified Mail, these values ensure that we keep pushing the envelope—literally and figuratively.

Ok, let’s break it down even further.

M is for Mastery: Always Delivering Excellence

We’ve been in the mailing industry offering mailing services around the world for a while, 20 years and counting to be exact, and we’ve learned a thing or two. But we’re not about resting on our postage-paid laurels.

Mastery means we’re committed to constant improvement—individually, as a team, and as a service.

  • Learning—Because the more we know, the better we serve.
  • Engaging—Bringing energy and enthusiasm to our work.
  • Growing—Never settling for “good enough” and always being open to knowing more.
  • Persevering—Mail must go out, rain or shine (or when the Post Office is closed, and yes we are able to do that for some postal holidays!).
  • Excellence—Every detail matters, from printing and mailing to keeping the production center clean and organized.

A is for Accountability: Owning Every Envelope

When you send mail online—especially important things like legal notices or invoices—you’re trusting someone else to get it right. That’s not something we take lightly.

For us, accountability looks like this:

  • Commitment—We show up, excited, ready to get the job done.
  • Communication—Behind the scenes, we like to use the term “over-communicate,” meaning everything we do within our organization is shared thoroughly to prevent any miscommunications from happening.
  • Integrity—We do what we say, no exceptions.
  • Quality—Not just good, but great.
  • Ownership—If there’s a challenge, we take ownership and solve it.

Whether you need to send mail online, send a letter, or track important certified mail, you can count on us to handle your job with precision and care.

I is for Innovation: Rewriting the Playbook on Mailing

Mail might be one of the oldest industries around, but that doesn’t mean we’re stuck in the past. We’re always looking for ways to improve how businesses send physical mail online, like integrating APIs for seamless online Certified Mail solutions with Certified tracking right from inside of your account.

LetterStream is all about bringing modern efficiency to the classic art of sending real mail.

When it comes to innovation, we embrace:

  • Curiosity—Asking “what if” and “why not?”
  • Problem-Solving—We’re proactive, not reactive.
  • Improvement—Streamlining, refining, optimizing—always.
  • Creativity—Thinking outside the mailbox, because even in mailing, there’s room for fresh ideas.
  • Transformation—Looking ahead and adapting to new tech, trends, and needs.

No matter how your business handles mailing services, we’re constantly evolving to provide better, faster, and more secure options.

L is for Leadership: Setting the Standard in Print and Mail

Leadership isn’t just about being the biggest or fastest—it’s about setting an example, empowering others, and driving meaningful change. Some companies follow trends—we set them.

From our internal team to the businesses we serve, we believe strong leadership makes the difference between a company that merely exists and one that thrives.

Here’s how LetterStream leads:

  • Humble—No egos, just results.
  • Unafraid—We tackle mailing challenges head-on. Complicated job? Bring it on.
  • Empowering—Helping businesses streamline printing and mailing like pros and encouraging employee growth.
  • Visionary—Always thinking ahead.
  • Inspiring—Because great mail deserves great service.

Whether you’re a business looking for bulk printing and mailing services or a legal firm in need of Certified Mail, our leadership ensures that you receive top-tier service.

Why M.A.I.L. Matters to You

We get it—core values are everywhere. But this isn’t about sounding nice. It’s about delivering work that feels right and works exactly how it should.

When you choose LetterStream, you’re not just choosing a printing and mailing company, you’re choosing a group of real people who care deeply about your deadlines, your reputation, and the trust you’re putting in us.

The LetterStream team:

  • Cares about the job—big or small
  • Respects your timelines, your data, and your reputation
  • Builds solutions to make mailing online easier, faster, and smarter
  • Knows the difference between “sent” and “done right”

Because at the end of the day, we’re not just in the business of sending mail—we’re in the business of making your life easier.

Ready to See the Difference?

If you need to send physical mail online, we’re here to make it ridiculously easy. Whether it’s a single Certified letter, a postcard campaign, or thousands of time-sensitive documents, we’ve got your back.

Ready to see the difference? Create a free account and see what happens when people who really care handle your mail.

Because great mail isn’t just about postage and paper.

It’s about people.

And we’re pretty proud of ours.

LetterStream offers bulk printing and mailing services allowing companies to send physical mail online. Whether it’s online Certified Mail, First-Class Mail, FedEx 2Day, or postcards, we give both small businesses and large corporations that time and freedom back to work on tasks that better serve the company. If you’re interested in creating a free account, you can do so, here.

LetterStream small logo

How to Transform the Way You Send Mail With APIs

In today’s digital age, the term “API” is a buzzword that’s gaining traction across various industries. But what exactly is an API, and why is it crucial for businesses, particularly those aiming to streamline their operations when it comes to sending mail online? Well, let us tell you. We believe in leveraging technology to simplify processes, and our print and mail APIs are designed to do just that. Let’s dive into the world of APIs and discover how they can revolutionize your mailing needs.

What is an API?

API stands for Application Programming Interface. In simple terms, an API is a set of rules and protocols that allows different software applications to communicate with each other. Imagine APIs as the middlemen that facilitate interactions between software systems, enabling them to share data and perform tasks seamlessly. APIs are essential for integrating different systems, allowing them to work together efficiently and effectively.

The Power of APIs in Mailing Services

For businesses such as Homeowners Associations (HOAs), law firms, government agencies, healthcare providers and other enterprises, sending mail is a regular but critical task. In the past, this involved manual processes that were time-consuming and prone to errors. However, with the creation and power of APIs, these tasks can now be automated, reducing the workload and increasing accuracy for businesses.

Here’s where we come in. We offer robust print and mail APIs that allow businesses to send mail automatically through our website. Our send mail APIs are designed to integrate smoothly with your existing systems, making the process of sending mail as easy as a few clicks. Whether you need to send invoices, legal documents, annual meeting notices, past-due notices, check mailing APIs or postcards our APIs handle it all with accuracy and speed.

How LetterStream Incorporates APIs

computer with a bunch of envelopes flying out of it and into a mailbox

Our journey with APIs is driven by our commitment to innovation and efficiency. By incorporating APIs, we enable businesses to automate their mailing processes, saving time and reducing costs and who wouldn’t want that? Here’s how it works:

  1. Seamless Integration: Our APIs are designed to integrate effortlessly with your software, whether you use a custom-built solution or popular platforms. This means you can send mail directly from your application without needing to switch between different systems.
  2. Automation at Its Best: Once integrated, our APIs handle the entire mailing process automatically. From printing to postage, everything is managed through our secure and reliable system. You can schedule mailings and track deliveries all through the print-on-demand API.
  3. Customization and Flexibility: We understand that every business has unique needs. Our APIs are highly customizable, allowing you to tailor the process according to your specific requirements. Whether you need to send bulk mailings or individual letters, our API integration offers the flexibility you need.

Benefits of Using APIs

Our print and mail APIs offer significant advantages across various industries. By automating the mailing process, businesses can save time, reduce costs, and enhance efficiency. Here are some key benefits:

Automation: APIs allow for the automatic sending of various mail types, such as First-Class Mail for notices and billing statements, Certified Mail and FedEx 2Day for eviction notices and legal communications, flats for larger mailings and postcards for community information and news. This reduces the need for manual intervention and minimizes the risk of errors.

Security: With built-in security features, our APIs ensure that sensitive information, such as legal documents and patient communications, is handled with the utmost care, complying with relevant regulations and standards.

Efficiency: By streamlining the process of sending mail, businesses can ensure timely communication with their audiences. Whether it’s sending official notices and forms, or communicating important information, API printing and mailing enables quick and efficient mail distribution.

Cost Savings: Automating mailing processes reduces administrative burdens and operational costs. Businesses can allocate resources more effectively, focusing on core business needs rather than manual mailing tasks.

Scalability: Our APIs are designed to handle varying volumes of mail, from individual letters to bulk mailings. This scalability makes it easy for businesses to manage their mailing needs as they grow.

By leveraging our snail mail APIs, businesses can enhance their communication strategies, maintain compliance with regulations, and improve overall operational efficiency. Explore the LetterStream API Partnership to enhance your business operations today!