Print-to-Mail for Property Managers: Making Notices and Legal Mail Easier

Property managers handle a constant flow of important mail. Rent notices, policy updates, and legal letters all have deadlines, and missing one or any of them can create real problems. When mail is handled manually, small issues can quickly turn into big headaches.

A print-to-mail service can help give property managers a simpler way to stay organized. Instead of juggling printers, envelopes, and postage, teams can send critical mail online with confidence.

Why Manual Mailing Can Cause Friction for Property Managers

Mail is not optional in property management. Notices and legal documents must be sent on time and documented properly. However, manual processes leave a lot of room for error.

When your staff manages multiple properties, mailing tasks pile up fast. Printing, stuffing, and tracking mail becomes an issue quickly. Each step adds stress and increases the risk of missed deadlines or incorrect addresses.

It also puts added pressure on team members to work after hours or on weekends, disrupting work-life balance.

How a Print-to-Mail Service Can Fit into Property Management Workflows

A print-to-mail service helps remove the hands-on steps that can slow teams down.

LetterStream specifically helps by allowing property managers to upload documents online and select mailing types and additional options. Then we print and send the mail quickly, accurately, and reliably. In fact, 94% of all mail goes out by the next business day. This creates a consistent process that works for one notice or for thousands.

Because of this, recurring notices become easier to manage.

Common Property Management Mail Sent Online

Property managers send many types of mail throughout the year. A print-to-mail service works well for notices that must be timely and documented. These mailings often include rent increase notices, lease updates, delinquency letters, and compliance communications.

Property managers often use Certified Mail to send legal notices that require proof of mailing, and great news, even Certified Mail can be sent online. Imagine never having to deal with a Green Card again. In fact, when using LetterStream to send your Certified letters, you get tracking located right inside your account. Meaning, you never have to type in a tracking number again.

Using one system helps teams stay consistent. Records are easier to track, and fewer details fall through the cracks. Time once spent managing mail can be redirected toward managing properties, like it should be.

Why Property Managers Often Choose LetterStream

When mail carries legal or financial weight, predictability matters. Property managers choose LetterStream because it replaces manual guesswork with a structured process built for consistency. The Stream keeps mail moving quickly, accurately, and reliably, helping teams send mail out fast and meet deadlines without constant oversight.

LetterStream is built for real-world property management workloads. Instead of rigid requirements or hidden costs, we offer flexibility that scales from a single notice to large, multi-property mailings.

Key benefits include:

The Stream, a process that ensures mail is produced quickly, accurately, and reliably every time
Free account with no monthly fees, making it easy to get started
No minimum quantity, whether sending one letter or thousands
Most mail is sent by the next business day, keeping time-sensitive notices on track
Pricing that includes printing, inserting, and postage, helping teams manage costs upfront

Security and accessibility are also central to the platform. Property managers can send mail online from anywhere at any time by uploading a PDF and letting LetterStream handle the rest. Single or multi-user access is included, so teams can collaborate without added complexity. HIPAA-compliant processes and secure facilities protect sensitive tenant information, which is critical when communication carries legal or financial impact.

A Smarter Way to Handle Notices and Legal Mail

Property management demands accuracy. Print-to-mail services can offer a practical way to manage high-volume, high-importance communication without slowing operations.

When mail needs to be fast, accurate, and reliable, print-to-mail, especially through LetterStream, is a better approach.

To learn more about LetterStream or to sign up for a free account, click here.

LetterStream offers bulk printing and mailing services, allowing companies to send physical mail online. Whether it’s online Certified Mail, First-Class Mail, FedEx 2Day, or postcards, we give both small businesses and large corporations the time and freedom back to work on tasks that better serve the company. If you’re interested in creating a free account, you can do so here.

Online Printing and Mailing Services: What to Look for and What to Avoid

Online printing and mailing services help businesses send physical mail digitally, eliminating in-house printing, manual handling, and operational inefficiencies while improving accuracy, security, and reliability.

Online printing and mailing services make it possible to send physical mail straight from your computer, but not all services offer the same quality, accuracy, or reliability. Choosing the right partner matters because your outgoing mail reflects your organization and impacts how efficiently your team works.

This guide breaks down what to look for, what to avoid, and how to choose the right service for your needs.

Why Online Printing and Mailing Services Matter

Traditional in-house mailing requires time, supplies, oversight, and equipment. Online printing and mailing can remove those steps by letting you upload documents, choose your mail class, and send everything digitally. Behind the scenes, the service prints, prepares, and sends your mail using controlled workflows designed to keep the process fast, accurate, and reliable.

What to Look for in a Reliable Online Printing and Mailing Service

1. Clear, Easy-to-Use Tools

A dependable service should make uploading documents simple. You should be able to choose mail classes, confirm addresses, and preview your job before sending. Smooth workflows reduce mistakes and support consistent results.

2. Support for Multiple Mail Types

A good platform supports options like:

First-Class Mail
Certified Mail
FedEx 2Day Mail
Postcards
Registered Mail (Used for International Certified Mail)

The broader the support, the easier it becomes to manage all your mailing needs from one place.

3. Secure Handling of Sensitive Information

Mail often contains confidential or regulated data. You should feel confident that your platform uses secure processes, limits internal handling, and follows structured workflows such as The Stream. This reduces risk and increases consistency.

4. Transparent Pricing

Online printing and mailing should provide pricing clarity. Look for tools that let you estimate costs up front without requiring bulk commitments or hidden fees. This helps you budget more accurately and eliminates surprises. LetterStream’s pricing page offers a clear overview and includes a free account with no minimums or account fees.

5. Dependable Accuracy for Every Job

Because mailing errors create real consequences—delays, compliance issues, or customer frustration—you need a platform that manages accuracy automatically. Automated checks help avoid missing pages, wrong envelopes, and address problems.

What to Avoid When Choosing a Provider

1. Services That Lack Tracking or Status Visibility

Sending mail without tracking or status updates makes it hard to confirm progress. Look for platforms that provide job status and visibility into each step. This is especially important when sending business-critical communication.

2. Complicated Upload or Formatting Requirements

If a service requires extensive formatting changes or doesn’t accept standard file types like PDFs, your workflow slows down. The process should feel simple from start to finish.

3. Limited Support for High-Volume or Recurring Mailings

Some services work well for one-off letters but struggle with bigger batches or recurring schedules. If your organization sends regular statements, notices, or reminders, you need a system that scales easily.

4. Weak Security or Vague Handling Practices

Avoid platforms that don’t clearly explain how they safeguard sensitive information. Transparency is key when your documents move from digital sources to physical mail streams.

5. Inconsistent or Unpredictable Accuracy

Inconsistency leads to errors. And errors lead to rework, customer issues, or compliance problems. Choose a service with a proven workflow for printing and sending mail online quickly, accurately, and reliably.

The Benefits of Choosing the Right Service

When you pick a strong online printing and mailing provider, your team saves time, reduces administrative burden, and avoids manual tasks like managing printers and supplies. You also reduce risk and improve communication quality.

Sending Physical Mail Without the Hassle

Online printing and mailing services make it easier to send physical mail without the hassles of in-house mailing. When evaluating your options, look for accuracy, transparency, security, and support for multiple mail types, and avoid services that make the process confusing or unreliable. Choosing the right partner helps you send mail quickly, accurately, and reliably (that’s what LetterStream does)—without adding extra work to your team.

To learn more about LetterStream or to sign up for a free account, click here.

LetterStream offers bulk printing and mailing services allowing companies to send physical mail online. Whether it’s online Certified Mail, First-Class Mail, FedEx 2Day, or postcards, we give both small businesses and large corporations that time and freedom back to work on tasks that better serve the company. If you’re interested in creating a free account, you can do so here.

Celebrating 22 Years of Being the Heart of Mail

LetterStream is turning 22 this month! For more than two decades, we’ve been helping businesses send mail online—the easiest, fastest way to send real mail.

When LetterStream started back in 2003, our mission was simple: make mailing easier. At the time, sending mail was a hassle, especially Certified Mail, which meant printing, stuffing envelopes, and standing in line at the Post Office, with green cards galore. We thought there had to be a better way—and we built it.

Twenty-two years later, that mission hasn’t changed. We’ve grown, evolved, and innovated, but our goal remains the same: to help businesses and people communicate with confidence, compliance, and ease.

22 Years of Making Mail Simple

From our first customer mailing to the millions of letters we now send each year, we’ve been proud to serve a wide range of industries—law firms, HOAs, healthcare providers, construction companies, and more.

Over the years, we’ve:

Streamlined Certified Mail online, replacing green cards with digital proof of delivery.
Added FedEx 2Day, giving users faster options and more flexibility.
Built tracking dashboards so businesses can monitor every piece of mail in real time.
Supported thousands of companies as they moved from manual mailing to fully online processes.
Gave tracking visibility within your dashboard

Behind all of that are the people, our team, our customers, and our partners, who make this journey possible.

What We’re Most Proud Of

It’s not just the technology. It’s the trust.

Every letter, postcard, or notice we send carries something important, a message that matters. Whether it’s a legal filing, a medical notice, or a homeowner update, we know our customers count on precision, security, and reliability.

That trust is the foundation of everything we do.

We’re proud that for 22 years, we’ve continued to grow without losing the personal, hands-on approach that started it all.

Looking Ahead

The world of mail has changed a lot since 2003, but one thing hasn’t: businesses still need dependable ways to reach people.

In the coming year, we’re focused on:

Enhancing automation tools to make mail even faster and more flexible.
Expanding integrations that connect LetterStream with the systems our customers already use.
Continuing to simplify complex mailing tasks so our customers can focus on what they do best.

We’re not slowing down; in fact, we’re always looking for ways to continue to improve how our system works for our customers.

A Message of Thanks

This milestone isn’t just ours, it’s yours.

To our loyal customers, thank you for trusting us to handle your most important mail. To our dedicated team, thank you for making innovation look effortless. Truly, thank you to everyone for being part of the journey.

Here’s to 22 years of progress, purpose, and printing and mailing—made simple.

To learn more about LetterStream, click here.

Send Mail Online Instead of Going Out In the Heat

You know that feeling when you open your car door in July and it hits you like a furnace? Now imagine lugging a box of letters through a parking lot that could fry an egg on the pavement (is that only out here in Arizona that happens?)… all to stand in line at the Post Office behind someone shipping a ceramic flamingo to Wisconsin.

Yeah. That’s summer mail season, the old-fashioned way.

But here’s the truth: You don’t have to do this anymore. Not for statements, notices, compliance letters, invoices—none of it.

Our customers haven’t stood in a Post Office line for years. And no, it’s not because they gave up on mail. It’s because they found a better way to send it.

Summer Is No Time for Errands That Could Be Done Online

Between triple-digit temps and packed calendars, summer is chaotic enough. Maybe you’re managing HOA mailings, prepping open enrollment notices, or just trying to keep up with monthly statements without breaking a sweat (literally).

So why are so many businesses still driving their mail to the Post Office like it’s 1999?

You don’t get bonus points for personally handing it to the clerk.
You’re not saving time.
And let’s be honest—by the time you cool off again, the day’s already half gone.

The biggest myth in business mail is that you have to do it all yourself. You don’t.

You Can Send Real Mail Online. Like, Right Now.

No lines. No stamps. No heatstroke.

With the right setup (hint: that’s us), you can upload a job from your desk and we’ll print it, insert it, and mail it—whether it’s one letter or one million.

And it’s not just easier on you. It’s actually faster. Most jobs are out the door by the next business day, 95% to be exact. So instead of playing delivery driver in flip-flops and regretting your life choices, you can stay cool and get back to the work that actually matters.

You Deserve Better Than a Post Office Sweat Session

There’s no prize for enduring the Post Office during the hottest months of the year. So why do it? Especially when you’ve got A/C, iced coffee and a nice office to escape the heat, along with other very important things to get done.

Let us handle the mailing. That’s our lane. (And spoiler: it’s climate-controlled.)

If you’re still stuffing envelopes in your office, at your kitchen table or doing Post Office runs in 100-degree weather, it’s time for an upgrade.

Let’s make this the summer you stop sweating the small stuff—literally.
Send your mail online and stay in the shade.

LetterStream offers bulk printing and mailing services, allowing companies to send physical mail online. Whether it’s online Certified Mail, First-Class Mail, FedEx 2Day, or postcards, we give both small businesses and large corporations that time and freedom back to work on tasks that better serve the company. If you’re interested in creating a free account, you can do so here.

Sealed with M.A.I.L.: Letterstream’s Core Value List For Customer Excellence

M.A.I.L. Isn’t Just What We Send—It’s Who We Are

Ok, ok, ok, we know we spend a lot of time talking about mail—how to send it, track it, and make sure it gets out the door, fast. That’s what we do.

But this blog? This one’s about the core values of who we are.

LetterStream is an online printing and mailing company, sure. But underneath the envelopes, stamps, barcodes, and batches of Certified Mail is a team of real people who care deeply about doing things the right way. It’s our commitment, and our mission to give our customers a superior experience—not just in mailing services, but in the way we work.

And we wanted our core values to reflect that—again, not just what we do, but how we show up for each other and for you.

So, we put it into four simple letters: M.A.I.L. (Mail nerds? Maybe. Proud of it? Absolutely.)

Here’s a quick overview:

M.A.I.L. stands for Mastery, Accountability, Innovation, and Leadership, the pillars that shape how we operate every day. Whether we’re handling HOA mailings, recall notices, legal mail, statements, announcements or just overall need bulk printing and mailing services utilizing First-Class Mail and Certified Mail, these values ensure that we keep pushing the envelope—literally and figuratively.

Ok, let’s break it down even further.

M is for Mastery: Always Delivering Excellence

We’ve been in the mailing industry offering mailing services around the world for a while, 20 years and counting to be exact, and we’ve learned a thing or two. But we’re not about resting on our postage-paid laurels.

Mastery means we’re committed to constant improvement—individually, as a team, and as a service.

Learning—Because the more we know, the better we serve.
Engaging—Bringing energy and enthusiasm to our work.
Growing—Never settling for “good enough” and always being open to knowing more.
Persevering—Mail must go out, rain or shine (or when the Post Office is closed, and yes we are able to do that for some postal holidays!).
Excellence—Every detail matters, from printing and mailing to keeping the production center clean and organized.

A is for Accountability: Owning Every Envelope

When you send mail online—especially important things like legal notices or invoices—you’re trusting someone else to get it right. That’s not something we take lightly.

For us, accountability looks like this:

Commitment—We show up, excited, ready to get the job done.
Communication—Behind the scenes, we like to use the term “over-communicate,” meaning everything we do within our organization is shared thoroughly to prevent any miscommunications from happening.
Integrity—We do what we say, no exceptions.
Quality—Not just good, but great.
Ownership—If there’s a challenge, we take ownership and solve it.

Whether you need to send mail online, send a letter, or track important certified mail, you can count on us to handle your job with precision and care.

I is for Innovation: Rewriting the Playbook on Mailing

Mail might be one of the oldest industries around, but that doesn’t mean we’re stuck in the past. We’re always looking for ways to improve how businesses send physical mail online, like integrating APIs for seamless online Certified Mail solutions with Certified tracking right from inside of your account.

LetterStream is all about bringing modern efficiency to the classic art of sending real mail.

When it comes to innovation, we embrace:

Curiosity—Asking “what if” and “why not?”
Problem-Solving—We’re proactive, not reactive.
Improvement—Streamlining, refining, optimizing—always.
Creativity—Thinking outside the mailbox, because even in mailing, there’s room for fresh ideas.
Transformation—Looking ahead and adapting to new tech, trends, and needs.

No matter how your business handles mailing services, we’re constantly evolving to provide better, faster, and more secure options.

L is for Leadership: Setting the Standard in Print and Mail

Leadership isn’t just about being the biggest or fastest—it’s about setting an example, empowering others, and driving meaningful change. Some companies follow trends—we set them.

From our internal team to the businesses we serve, we believe strong leadership makes the difference between a company that merely exists and one that thrives.

Here’s how LetterStream leads:

Humble—No egos, just results.
Unafraid—We tackle mailing challenges head-on. Complicated job? Bring it on.
Empowering—Helping businesses streamline printing and mailing like pros and encouraging employee growth.
Visionary—Always thinking ahead.
Inspiring—Because great mail deserves great service.

Whether you’re a business looking for bulk printing and mailing services or a legal firm in need of Certified Mail, our leadership ensures that you receive top-tier service.

Why M.A.I.L. Matters to You

We get it—core values are everywhere. But this isn’t about sounding nice. It’s about delivering work that feels right and works exactly how it should.

When you choose LetterStream, you’re not just choosing a printing and mailing company, you’re choosing a group of real people who care deeply about your deadlines, your reputation, and the trust you’re putting in us.

The LetterStream team:

Cares about the job—big or small
Respects your timelines, your data, and your reputation
Builds solutions to make mailing online easier, faster, and smarter
Knows the difference between “sent” and “done right”

Because at the end of the day, we’re not just in the business of sending mail—we’re in the business of making your life easier.

Ready to See the Difference?

If you need to send physical mail online, we’re here to make it ridiculously easy. Whether it’s a single Certified letter, a postcard campaign, or thousands of time-sensitive documents, we’ve got your back.

Ready to see the difference? Create a free account and see what happens when people who really care handle your mail.

Because great mail isn’t just about postage and paper.

It’s about people.

And we’re pretty proud of ours.

LetterStream offers bulk printing and mailing services allowing companies to send physical mail online. Whether it’s online Certified Mail, First-Class Mail, FedEx 2Day, or postcards, we give both small businesses and large corporations that time and freedom back to work on tasks that better serve the company. If you’re interested in creating a free account, you can do so, here.

What Makes Letterstream The Best In Printing And Mailing

LetterStream is a printing and mailing company, unlike the rest.

Let’s face it: printing and mailing companies aren’t typically thrilling. You hand over your job, cross your fingers, and hope for the best. But at LetterStream, we like to think we’re more than a little different—not just in what we do but in how we approach the entire process.

So, what sets us apart? Pull up a chair—we’ve got stories to tell.

Simplicity You’ll Actually Enjoy

If you’ve ever sent USPS Certified Mail the traditional way, you know the chaos: piles of receipts, endless tracking numbers, a return receipt to keep track of yourself and more time spent at the post office than you’d like to admit.

And let’s not forget about USPS First-Class Mail. Whether it’s a stack of invoices, letters, or critical notices, the process can feel just as overwhelming—long lines at the post office, addressing errors, applying postage and the constant worry about whether your mail will arrive on time.

LetterStream makes it all simple. Whether you’re sending Certified Mail or First-Class Mail, just upload your job, and we literally handle the rest. If you’re sending Certified Mail you can even track your letters right from inside of your account and if you opted in for an Electronic Return Receipt (ERR) you can even view the signature from your account as well. Pretty awesome, isn’t it?

We made it so there is no confusion, no extra steps, no trips to the post office, heck, no need to even leave your desk—just a streamlined process that ensures your mail gets out to where it needs to go.

So go ahead, check this task off your list, and get back to what really matters—like finally finishing that cup of coffee.

Speed That Matches Your Deadlines

We’re fast, like really fast. So fast in fact that 99% of all mail goes out next business day.

Why?

Because we know time matters—especially when you’re sending legal documents, HOA notices, or business recall letters. Sending delays isn’t an option.

Our automated systems and team don’t just work fast—they work smart. We keep you updated on when your mailing has been sent and any important tracking updates that may have been included in your mailing (ie online Certified Mail or FedEx 2Day to send letters).

We don’t just keep your mail sitting in the que waiting to get it sent out. We get it out as quickly as possible. Plus, if you need to guarantee it goes out same day, you can add-on an expedite option to your mailing.

Others might keep you waiting; we keep you moving.

Cost-Effective Solutions

Premium service shouldn’t come with a premium price tag. That’s why we’re committed to providing cost-effective mailing solutions that cater to a variety of clients, from nonprofits to small businesses to large organizations.

For nonprofits working on tight budgets, our solutions make it possible to send important communications—like donation acknowledgments—without sacrificing quality or breaking the bank. For small businesses, we help keep operations running smoothly by offering affordable ways to handle invoices, customer letters, and announcements without needing to invest in expensive in-house mailing equipment or additional staff.

And for larger organizations, our competitive pricing allows them to scale their mailing operations without overspending. Whether you’re managing a high-volume bulk mailing campaign or sending targeted Certified Mail, we ensure your costs stay manageable while delivering exceptional results.

We achieve this balance by leveraging advanced automation and efficient processes, passing those savings on to our customers. Our pricing isn’t just competitive—it’s designed to give you the most value for your investment, making our services accessible and practical for organizations of all sizes.

So whether you’re sending a handful of letters or thousands, you can trust that you’re getting a premium experience without the premium cost.

Technology That Works Without the Drama

Technology can either simplify your life or complicate it beyond belief. We’ve all experienced those frustrating moments—a frozen screen, an endless loading icon, or an error message that seems to pop up just when you’re racing against a deadline.

LetterStream takes a different approach. Our technology isn’t flashy for the sake of being flashy; it’s functional, reliable, and built to serve your needs and send mail online without the headaches.

Here’s how we make it work:

1. Secure Uploads, Simplified:

Whether you’re uploading a single document or a large batch of mailings, our system is designed to handle it securely and effortlessly. Your data is protected with state-of-the-art encryption, giving you peace of mind while ensuring compliance with industry standards.

2. Real-Time Status Updates:

Gone are the days of wondering whether your mail has been sent or delivered. Our technology keeps you in the loop with real-time tracking when you choose to send Certified Mail online or FedEx 2Day online, so you always know where your mail stands—from processing to delivery. This transparency eliminates guesswork and allows you to stay ahead of your schedule.

3. Easy Integration with Your Workflow:

Our platform integrates seamlessly into your existing systems and processes, whether you’re working from an office, a home desk, or on the go. With a cloud-based portal that’s accessible anytime, anywhere, you can create, schedule, and monitor your mailings without missing a beat.

We also offer the option to incorporate an API into your current system. This is something you’d have to get with your software developer about, but know that it is an option!

4. Designed for Everyone:

Whether you’re a tech wizard or someone who dreads learning new software, our platform is intuitive and user-friendly. No steep learning curves, no complicated interfaces—just straightforward tools that get the job done.

We believe technology should work for you, not against you. It’s there to quietly handle the behind-the-scenes complexities, so you can focus on running your business or doing your job tasks with confidence and ease.

People Who Care

Behind every envelope is a team that genuinely cares about the importance of what you’re sending. Whether it’s a critical legal document, an HOA notice, or monthly statements, we approach every job with the care and attention it deserves, ensuring it’s handled with precision and reliability.

And yes, we also like to keep things fun and engaging behind the scenes. From our quarterly bonus parties, annual pumpkin carving contest and charitable donations we run to tackling unique mailing challenges, we infuse a bit of personality into everything we do. It’s this human touch that sets us apart, making every interaction as enjoyable as it is professional.

The Perfect Fit

We like to think of ourselves as the Goldilocks of mailing companies—not too big, not too small, but just right. Big enough to tackle high-volume jobs, small enough to give every customer the attention they deserve.

Why Choose LetterStream?

If you’ve ever wondered if there’s a better way to send physical mail online to handle your printing and mailing, there is—and it starts here.

Whether you’re sending monthly statements or need bulk printing and mailing services, we’re here to make your life easier, one letter at a time.

LetterStream offers bulk printing and mailing services allowing companies to send physical mail online. Whether it’s online Certified Mail and First-Class Mail or FedEx 2Day and postcards we give both small businesses and large corporations that time and freedom back to work on tasks that better serve the company. If you’re interested in creating a free account you can do so, here.