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Nonprofit Mail Made Simple: How LetterStream Supports Your Mission

Sending nonprofit mail is easier than you think.

Let’s be real—if you’re part of a nonprofit, you probably wear a million hats. One minute you’re strategizing fundraising campaigns, the next you’re coordinating volunteers, and somewhere in between, you’re tackling the seemingly never-ending to-do list.

Oh, and mailing? Yeah, that’s in there too.

It’s the behind-the-scenes work that no one talks about but everyone feels. Donation receipts, thank-you notes, event invites—mail is often the invisible thread keeping your organization connected to your supporters. And while it’s critical, it can also be a huge time suck.

Does this sound familiar?

So, how do you handle USPS nonprofit mailings without pulling your hair out? That’s the million-dollar question, and spoiler alert: there’s an easier way to do it.

The Struggle In Sending Mail

Mailing might not be the most exciting task, but its impact is undeniable. It’s a vital part of keeping your nonprofit connected and thriving.

The challenge?

Managing the logistics of printing and mailing can be overwhelming. From preparing materials to ensuring timely delivery, the process eats up valuable time and resources—time that could be better spent advancing your mission. And let’s be honest—your office equipment was never designed to handle this kind of workload efficiently.

Sending Mail Can Actually Be Easy!

Here’s a thought: What if you didn’t have to do it all yourself? What if there was a way to take the stress, the mess, and the chaos out of mailing? What if there was a way for sending mail to actually be easy?! Even better, what if there was a way to send your nonprofit mail online?

Hard to imagine, isn’t it? But, it doesn’t have to be.

Imagine uploading your donor list, pressing a button, and then… poof! Your letters are printed, prepped, and on their way. No running out of ink. No frantic trips to the post office. No leaving your desk or home. Just done.

Sounds pretty awesome, right?

How Nonprofits Make It Work

Okay, story time. There is a nonprofit that used to dread their year-end mailings. Their small team was already stretched thin, and adding hundreds (sometimes thousands) of letters to their plate felt impossible. One year, they decided to outsource the whole process—and the difference was night and day.

Instead of spending days folding paper and sealing envelopes, they focused on what they did best: connecting with people and spreading their mission. Their donors noticed the shift too—because the mailings were polished, professional, and (most importantly) on time.

It wasn’t just a win for their sanity; it was a win for their entire organization.

Why Mailing Still Matters

In a world dominated by digital, well, everything, sending physical mail has a unique power. It’s tangible, personal, and nearly impossible to ignore. While an email might get lost in a crowded inbox, a letter demands attention.

For non-profits, that attention can mean everything. It’s how you send your year-end donor letter, how you say thank you, how you share your wins and how you invite people to be part of something bigger than themselves.

LetterStream Makes It Easier to Send Non-Profit Mail Online

What’s on your to-do list? Maybe it’s building stronger relationships with donors, keeping supporters informed, or finding ways to maximize your team’s impact.

Whatever the task, simplifying your processes doesn’t mean compromising quality—it means creating space for what truly drives your mission.

That’s where LetterStream comes in. We specialize in handling the time-consuming aspects of printing and mailing, so your team can stay focused on the bigger picture.

From printing to postage, we take care of it all with precision and reliability. And because we’re passionate about supporting charitable organizations, we offer discounted nonprofit postage rates (to those with a nonprofit postage permit) to help you make the most of your resources.

Mailing doesn’t have to be a burden. Let us help you keep your focus where it belongs: on changing the world, one connection at a time.

Now, take a deep breath, pour yourself a cup of coffee, and tackle that mailing list with confidence. You’ve got a mission to run, and nothing—not even a stack of envelopes—should slow you down.

LetterStream offers bulk printing and mailing services allowing companies to send physical mail online. Whether it’s online Certified Mail and First-Class Mail or FedEx 2Day and postcards we give both small businesses and large corporations that time and freedom back to work on tasks that better serve the company. If you’re interested in creating a free account you can do so, here.

What Makes Letterstream The Best In Printing And Mailing

LetterStream is a printing and mailing company, unlike the rest.

Let’s face it: printing and mailing companies aren’t typically thrilling. You hand over your job, cross your fingers, and hope for the best. But at LetterStream, we like to think we’re more than a little different—not just in what we do but in how we approach the entire process.

So, what sets us apart? Pull up a chair—we’ve got stories to tell.

Simplicity You’ll Actually Enjoy

If you’ve ever sent USPS Certified Mail the traditional way, you know the chaos: piles of receipts, endless tracking numbers, a return receipt to keep track of yourself and more time spent at the post office than you’d like to admit.

And let’s not forget about USPS First-Class Mail. Whether it’s a stack of invoices, letters, or critical notices, the process can feel just as overwhelming—long lines at the post office, addressing errors, applying postage and the constant worry about whether your mail will arrive on time.

LetterStream makes it all simple. Whether you’re sending Certified Mail or First-Class Mail, just upload your job, and we literally handle the rest. If you’re sending Certified Mail you can even track your letters right from inside of your account and if you opted in for an Electronic Return Receipt (ERR) you can even view the signature from your account as well. Pretty awesome, isn’t it?

We made it so there is no confusion, no extra steps, no trips to the post office, heck, no need to even leave your desk—just a streamlined process that ensures your mail gets out to where it needs to go.

So go ahead, check this task off your list, and get back to what really matters—like finally finishing that cup of coffee.

Speed That Matches Your Deadlines

We’re fast, like really fast. So fast in fact that 99% of all mail goes out next business day.

Why?

Because we know time matters—especially when you’re sending legal documents, HOA notices, or business recall letters. Sending delays isn’t an option.

Our automated systems and team don’t just work fast—they work smart. We keep you updated on when your mailing has been sent and any important tracking updates that may have been included in your mailing (ie online Certified Mail or FedEx 2Day to send letters).

We don’t just keep your mail sitting in the que waiting to get it sent out. We get it out as quickly as possible. Plus, if you need to guarantee it goes out same day, you can add-on an expedite option to your mailing.

Others might keep you waiting; we keep you moving.

Cost-Effective Solutions

Premium service shouldn’t come with a premium price tag. That’s why we’re committed to providing cost-effective mailing solutions that cater to a variety of clients, from nonprofits to small businesses to large organizations.

For nonprofits working on tight budgets, our solutions make it possible to send important communications—like donation acknowledgments—without sacrificing quality or breaking the bank. For small businesses, we help keep operations running smoothly by offering affordable ways to handle invoices, customer letters, and announcements without needing to invest in expensive in-house mailing equipment or additional staff.

And for larger organizations, our competitive pricing allows them to scale their mailing operations without overspending. Whether you’re managing a high-volume bulk mailing campaign or sending targeted Certified Mail, we ensure your costs stay manageable while delivering exceptional results.

We achieve this balance by leveraging advanced automation and efficient processes, passing those savings on to our customers. Our pricing isn’t just competitive—it’s designed to give you the most value for your investment, making our services accessible and practical for organizations of all sizes.

So whether you’re sending a handful of letters or thousands, you can trust that you’re getting a premium experience without the premium cost.

Technology That Works Without the Drama

Technology can either simplify your life or complicate it beyond belief. We’ve all experienced those frustrating moments—a frozen screen, an endless loading icon, or an error message that seems to pop up just when you’re racing against a deadline.

LetterStream takes a different approach. Our technology isn’t flashy for the sake of being flashy; it’s functional, reliable, and built to serve your needs and send mail online without the headaches.

Here’s how we make it work:

1. Secure Uploads, Simplified:

Whether you’re uploading a single document or a large batch of mailings, our system is designed to handle it securely and effortlessly. Your data is protected with state-of-the-art encryption, giving you peace of mind while ensuring compliance with industry standards.

2. Real-Time Status Updates:

Gone are the days of wondering whether your mail has been sent or delivered. Our technology keeps you in the loop with real-time tracking when you choose to send Certified Mail online or FedEx 2Day online, so you always know where your mail stands—from processing to delivery. This transparency eliminates guesswork and allows you to stay ahead of your schedule.

3. Easy Integration with Your Workflow:

Our platform integrates seamlessly into your existing systems and processes, whether you’re working from an office, a home desk, or on the go. With a cloud-based portal that’s accessible anytime, anywhere, you can create, schedule, and monitor your mailings without missing a beat.

We also offer the option to incorporate an API into your current system. This is something you’d have to get with your software developer about, but know that it is an option!

4. Designed for Everyone:

Whether you’re a tech wizard or someone who dreads learning new software, our platform is intuitive and user-friendly. No steep learning curves, no complicated interfaces—just straightforward tools that get the job done.

We believe technology should work for you, not against you. It’s there to quietly handle the behind-the-scenes complexities, so you can focus on running your business or doing your job tasks with confidence and ease.

People Who Care

Behind every envelope is a team that genuinely cares about the importance of what you’re sending. Whether it’s a critical legal document, an HOA notice, or monthly statements, we approach every job with the care and attention it deserves, ensuring it’s handled with precision and reliability.

And yes, we also like to keep things fun and engaging behind the scenes. From our quarterly bonus parties, annual pumpkin carving contest and charitable donations we run to tackling unique mailing challenges, we infuse a bit of personality into everything we do. It’s this human touch that sets us apart, making every interaction as enjoyable as it is professional.

The Perfect Fit

We like to think of ourselves as the Goldilocks of mailing companies—not too big, not too small, but just right. Big enough to tackle high-volume jobs, small enough to give every customer the attention they deserve.

Why Choose LetterStream?

If you’ve ever wondered if there’s a better way to send physical mail online to handle your printing and mailing, there is—and it starts here.

Whether you’re sending monthly statements or need bulk printing and mailing services, we’re here to make your life easier, one letter at a time.

How To Easily Mail 1099s Online

Easily mail 1099s online with LetterStream.

It’s that time of year again—1099 season! For some, it’s a minor blip on the calendar; for others, it’s a full-on circus. If the thought of organizing, printing, and mailing these forms has you breaking out in a cold sweat, relax. We’re here to help you get through it all without a single printer jam or late-night envelope-stuffing meltdown so you can enjoy your morning coffee break.

Sounds good?

A Quick Refresher: What Are 1099s?

Think of 1099 forms as your way of keeping everyone—contractors, freelancers, and the IRS—in the loop. These forms are used to report payments made to non-employees for their work throughout the year. It’s all about transparency and ensuring that the tax process runs smoothly for everyone involved. While it may feel like just another chore, sending out 1099s is a key step in wrapping up your business’s financial year on the right note.

Mark Your Calendar: Key Deadlines for 2025

Missing a 1099 deadline isn’t just a headache; it’s an invitation for penalties to crash your party. Here’s what you need to know:

When do 1099s have to be mailed? January 31, 2025: The deadline for mailing 1099s to recipients is January 31st and that means forms must be in your recipients’ hands (or mailboxes) by this date. There’s no wiggle room here.
When do 1099s have to be filed electronically? March 31, 2025 : The IRS deadline for filing electronically is slightly more forgiving—but only slightly. If you’re still filing paper forms, you’ll need to send them by February 28.

Why Use LetterStream to Send 1099s?

You’ve got enough to do already—wrangling 1099s shouldn’t be another stressor. Raise your hand if you agree. (Just like we thought, lots of hands went up). On that note, enter LetterStream. Here to save the day…or more so your time and sanity.

Let’s quickly go over how we make mailing your 1099s a breeze by easily sending 1099s online:

1. Hassle-Free Uploading. Check.

Forget fiddling with templates or fighting with formatting. Literally, just upload your data to our secure platform, and we’ll handle the rest—printing, stuffing, postage, and mailing. It’s like magic, but better because it’s real. We even offer an easy-to-use PDF preflight tool that lets you check your documents before uploading.

2. Security and Compliance. Handled.

When it comes to sensitive tax forms, security and compliance are non-negotiable. Our processes are designed to safeguard your data and ensure every mailing meets strict IRS requirements. From secure data handling to precise delivery, you can trust us to keep your information protected while staying fully compliant with the latest regulations.

3. Speed and Precision. Yep.

Time is of the essence, especially when January 31 is quickly approaching. We’ll get your forms printed and in the mail quickly and accurately, so you can rest easy knowing your business-critical mail is in good hands.

Pro Tips for Smoother Mailing

Even with LetterStream helping you out, a little prep can go a long way. Here are our top tips to make the 1099 mailing season a breeze:

Start Early: Avoid the last-minute rush and give yourself time to double-check everything.
Verify Information: Mistakes happen. Make sure recipient names, addresses, and taxpayer IDs are correct before uploading.
Secure Your Mail: If mailing physical copies, we’ve got you covered using First-Class Mail with secure envelopes and USPS tracking options with sending Certified Mail online and through FedEx 2Day.

Let’s Talk Results

By the time you finalize your 1099 mailing, you’ll feel a sense of relief knowing everything is handled with accuracy and professionalism. Your contractors, vendors, and even the IRS will appreciate the attention to detail and timely delivery.

There’s no need for added stress this season—streamlining the process ensures your January runs smoothly. Focus on what matters most while your 1099s are managed efficiently and securely.

Ready to take the next step? Create a free account here and start mailing those 1099s ASAP!

Easily send mail online. LetterStream offers bulk printing and mailing services allowing companies to send physical mail online. Whether it’s online Certified Mail and First-Class Mail or FedEx 2Day and postcards we give both small businesses and large corporations that time and freedom back to work on tasks that better serve the company. If you’re interested in creating a free account you can do so, here.

INTERNATIONAL MAIL SERVICE TO CANADA RESUMES: USPS Industry Alert

Mail to Canada From the USA Is Accepted Again as of Monday, January 6, 2025

NOTICE: Effective Monday, January 6, 2025, the United States Postal Service (USPS) will resume accepting International mail and packages bound for Canada.

We’re excited to report that Canada Post has made substantial progress in resolving delays resulting from the recent Canadian Union of Postal Workers strike. With services back on track, retail and commercial customers, along with users of online mailing systems, can now send letters, documents, and packages to Canada seamlessly, according to the USPS.

WHAT DOES THIS MEAN FOR YOU? Great news! If you’ve been holding off on mailing to Canada, you can now proceed with confidence. As always, LetterStream is ready and eager to assist with sending your international mail quickly and securely.

If you had previously uploaded jobs to be sent to Canada, that were then placed on hold, they will now be resumed and sent out starting on January 6th. Be sure to check your account to see updates and status.

HOW LETTERSTREAM SUPPORTS YOUR MAILING NEEDS: As a printing and mailing company, it is our duty to closely monitor postal service news to ensure our customers stay informed of critical updates. Whether it’s temporary service interruptions or resumptions like this, we’re here to help you navigate your mailing needs with ease and reliability.

For the latest updates on International mailing statuses, the USPS provides information through its Service Alerts page. You can also visit the Canada Post Negotiations page for updates on their progress.

Merry Christmas and Happy New Year from LetterStream! 🎄✨

As the holiday season fills the air with joy (and the irresistible aroma of cookies and gingerbread candles), we at LetterStream want to take a moment to share some gratitude and festive cheer. After all, nothing says “holidays” like a heartfelt thank-you and the promise of smoother mailing solutions for the year ahead.

Grateful for Our Incredible Customers

First and foremost, we want to express our deepest thanks to you—our amazing customers. Whether you’ve been with us for years or recently discovered the simplicity of sending mail online with LetterStream, we are grateful for your trust.

From one piece to one million, you rely on us to handle your mailing needs with precision and professionalism. Whether it’s sending invoices, legal notices, or Certified Mail, you’ve shown us just how important business-critical mail is to your success—and we’re proud to make it effortless for you.

With LetterStream, your mail always reaches the right place at the right time, so you can focus on growing your business or, better yet, enjoying a holiday cookie break (because you’ve earned it).

Thankful for Our Magical Team

Behind every successful piece of mail is a team of dedicated professionals who ensure your projects run seamlessly. During the holiday rush, they’re nothing short of magical—working like elves in a high-tech workshop to process your mail with care and efficiency.

From our technical team, who keep the LetterStream platform user-friendly and robust, to our production staff, who handle every job with precision, we couldn’t be prouder. Whether it’s a single holiday card or a million business-critical documents, they ensure every piece is handled like it’s the most important one.

Reflecting on 2024 and Looking Ahead to 2025

As we wrap up 2024, we’re filled with pride and excitement for the year ahead. This past year has been all about growth, innovation, and delivering solutions that make mailing simple and stress-free.

We’ve enhanced our platform to serve your needs better, expanded our capabilities to handle everything from bulk mail to urgent Certified Mail, and remained committed to being your go-to partner for business-critical mail.

What’s next for 2025? We’re planning even more tools and innovations to help you send mail easily, securely, and with confidence—whether you’re managing a single letter or a million-piece campaign.

How We Make Mailing Easier

At LetterStream, we understand that business-critical mail is about more than just envelopes and stamps—it’s about reliability, efficiency, and peace of mind. That’s why our platform allows you to upload your documents, customize your mailing options, and trust us to take care of the rest. From invoices to legal notices, we specialize in delivering solutions that ensure your mail arrives on time and hassle-free.

We like to think of ourselves as your very own virtual mailroom, accessible from anywhere, at any time. And the best part? You can rely on us whether you’re sending a single piece of mail or a high-volume project that needs to reach recipients across the globe.

A Festive Wish from Our Family to Yours

This holiday season, we hope you’re surrounded by warmth, joy, and maybe a few too many holiday treats (no judgment here). Whether you’re wrapping up the year with a mountain of mail or simply reflecting on your achievements, we’re honored to be part of your journey.

Here’s to a Merry Christmas filled with everything that makes the season bright and a Happy New Year bursting with potential. May 2025 bring smooth processes, exciting growth, and—dare we say it—less stress about mail. After all, with LetterStream on your side, you’ll never have to wonder, “Did I remember to send that mailing?”

Cheers to another amazing year of working together and making every mailing moment count.

Warm wishes,
The LetterStream Team 🎄🎉

Canada Post Strike Update

Canada Post will begin accepting International Mail on December 23rd.

NOTICE: Canadian Postal Workers Returned to Work on December 17th

Following a month-long strike, Canadian postal workers returned to their jobs on December 17th under a back-to-work order. While mail operations have resumed, Canada Post has indicated that significant delays may persist as they work through a backlog of mail accumulated during the strike.

Current Update from Canada Post

Canada Post began accepting letters and parcels again two days after workers were ordered back to work. However, Canadians are advised to anticipate delays well into January due to the volume of mail awaiting processing.

According to Canada Post, “mail is being processed on a first-in, first-out basis,” meaning older mail will be delivered before newer submissions. International mail services are also resuming, with Canada Post set to start accepting new international mail on December 23rd. For more details, read the full report on the Calgary Herald website.

What This Means for LetterStream Customers

At LetterStream, we want to reassure you that we are fully operational and ready to assist with your printing and mailing needs. While the Canadian postal system works to resolve its backlog, here’s how we’re supporting you:

1. Mailing Resumes on December 23rd: We will begin sending mail to Canada starting on this date, in alignment with Canada Post’s updated policies.

2. No Disruption to Job Acceptance: We are continuing to accept and process your print and mail orders as usual, ensuring they are submitted to Canada Post for delivery.

3. Monitoring the Situation: Our team is closely monitoring updates from Canada Post and will provide timely information if there are changes that could impact your mailing projects.

How to Plan Your Mailings

Given the potential for delivery delays, we recommend submitting your mailing jobs as soon as possible to ensure they are processed in a timely manner. Our advanced mailing platform and reliable processes ensure that your mail is prepared and submitted without delay, even during periods of postal disruption.

For more updates on the Canadian postal service or assistance with your mailing needs, visit our blog regularly or reach out to our customer support team. At LetterStream, we’re committed to delivering your mail with precision and care—ensuring your peace of mind, even in challenging times.

To learn more about the situation at Canada Post, visit the Calgary Herald’s article.

Your mail is in good hands with LetterStream.

Last Minute Mailings? We Have Your Back!

Year-end mailings: they’re crucial, they’re time-sensitive, and they’re often the thing that sneaks up on you at the busiest time of the year. Whether it’s financial statements, donor letters, nonprofit mail, or compliance notices, those envelopes aren’t going to stuff themselves. That’s where we come in—your trusted partner for making sure the mail gets out without a hitch (and without the stress).

Here’s the deal: we’re not just another mailing service. We’ve built LetterStream to make even the most last-minute mailings smooth and stress-free. And we’ve done it by keeping things personal, flexible, and (dare we say) kind of fun.

Why LetterStream Is Your Year-End MVP

We know there are options out there to choose from but here are a few reasons we’re the choice for those last-minute mailing needs:

Custom Solutions for Your Unique Needs: No two organizations are the same, and neither are their year-end mailing needs. Whether you’re a nonprofit sending donor thank-yous, a law firm wrapping up compliance documents, or a small business getting invoices out, we’ll help tailor the perfect mailing solution for you.
Easy-to-use platform: Our online platform is built with simplicity in mind. Upload your documents, pick your options, and let us do the rest. You can even schedule your mailings. Plus, 99% of all business mail already goes out by next business day but if you need the guarantee to get it out quicker then we offer an expedited option for an additional fee to get your mail out the same day!
We Handle it all: From sending Certified Mail online to bulk mailing projects, we’ve got the tools and expertise to take on the tasks you’d rather avoid. We literally do everything after you upload your documents; printing, folding, inserting, postage and of course, mailing.

We Care About Your Mail

Here’s the thing: We’re not just a faceless company that churns out envelopes. We’re a team of real people who genuinely care about helping you succeed. We take pride in making your mailing process seamless and stress-free because we know how much you’ve got on your plate. Your success is our success, and we’re honored to play a small part in helping you wrap up your year.

And hey, we’ve been in this business long enough to know that last-minute mailings happen to the best of us. Life gets busy, priorities shift, and suddenly, it’s crunch time. No judgment here—just solutions.

Mailing Made Simple

We believe that mailing should be the easiest part of your to-do list. That’s why we’ve streamlined every step of the process. Need to send Certified Mail? We’ve got it covered. Need to send last minute postcards out? Done. Want FedEx 2Day to really get your mail out and delivered fast. Yep, we’ve got that too. Just need to get those documents out ASAP without overthinking it? Say no more. This is what we do!

And if you ever have questions (or just need a little reassurance), we have our trusty 24/7 Chatbot that can help you answer any question you may have, day or night.

Let’s End the Year Strong

As the year winds down, remember that LetterStream is here for you now and whenever you may need us. Whether you’re sending 10 letters or 10,000, you can trust us to handle your mailing needs with care, speed, and accuracy.

So, take a deep breath, check “year-end mailings” off your list, and let us handle the rest. You’ve got bigger things to focus on—like celebrating all the wins this year brought your way.

Here’s to a stress-free mailing experience and an incredible year ahead. Thanks for letting us be part of your journey. Let’s make this year’s finish line a smooth one—together!

LetterStream’s Dear Santa Toy Drive to Benefit Live & Learn AZ

LetterStream truly believes in making an impact—not just with your mail but in our community as well. Which is why this holiday season we’re playing Santa’s little helpers with our Dear Santa Toy Drive to benefit the inspiring women and children of the Live & Learn AZ Foundation. Their mission? Empowering women to break the cycle of generational poverty. Our mission? Ensuring their kids experience the magic of the holidays through gifts and joy.

Donating to Live & Learn AZ

We’ve turned our office into a Christmas haven, complete with a beautiful tree adorned with something extra special—paper envelopes, each containing a child’s name and their holiday wish. LetterStream employees eagerly grab an envelope (or two, or three!), head out to find that perfect gift, and return it unwrapped to our office.

But here’s the best part: The gifts go straight to the amazing moms in the Live & Learn program. These hardworking women, who are striving to create a brighter future for their families, get to experience the joy of giving the presents directly to their children. It’s their chance to be the hero under the tree—a moment of connection and pride that’s truly priceless.

Why This Matters

Live & Learn AZ is making a real difference by providing education, training, and support for women determined to rewrite their stories. By participating in this toy drive, we’re helping these families celebrate the season with a little extra sparkle, while also shining a light on the importance of programs like the Live & Learn AZ foundation.

But let’s not forget—this is also about those little faces lighting up when they unwrap a gift they’ve been dreaming of. Whether it’s a cuddly teddy bear, a set of crayons, Barbie, or that action figure they’ve had their eye on, these presents are so much more than toys. They’re symbols of love, hope, and brighter days ahead.

How You Can Help

If you’re reading this and feeling inspired, why not find a way to get involved in your own community? Whether it’s a toy drive, volunteering, or simply spreading awareness about organizations like Live & Learn AZ, there are so many ways to make a difference.

If you want to specifically help out the Live & Learn, you can click here to see the different ways you are able to give back to or volunteer and support this awesome foundation.

Making Holiday Magic Together

LetterStream is more than just a print and mail company that gets your important mail out quickly—we’re also about building connections and creating moments that matter. This holiday season, we’re proud to partner with Live & Learn AZ to bring a little extra magic to families who deserve it most.

So, here’s to the moms rewriting their stories, the kids dreaming big, and everyone who’s making this season shine a little brighter. Together, we’re proving that a little kindness can go a long way—and that’s something worth celebrating.

Happy Holidays from all of us at LetterStream! 🎄

Are you a charity or nonprofit looking for help with your donor mailings? After working with various nonprofit organizations, we created many easy-to-use solutions to help charities and nonprofit organizations. These solutions allow small nonprofits to easily take advantage of nonprofit postage rates and help with mailings that are required to be sent by first-class mail. To learn more and to get nonprofit postage, click here.

How to Schedule Mailings With LetterStream

It’s no secret the holiday season is a whirlwind of to-dos, but if you’re a company that sends business-critical mail then here’s one thing you can check off your list early: scheduling your mailings! Whether it’s end-of-year notices, important business documents, or that must-go-out HOA mailing, LetterStream’s scheduling tool lets you set it and forget it. You focus on decking the halls; we’ll focus on getting your mail out on time. After all, that’s what a printing and mailing company should be all about, right?

Why Schedule Your Mailings?

Imagine this: you’ve planned a winter getaway. While you’re sipping hot cocoa by a crackling fire—or enjoying a tasty drink on a tropical beach—an email from LetterStream arrives to confirm that your mailing has just been sent. That means, no stress, no interruptions, and no wondering whether everything went out on time. Wohoo!

Scheduling your mailings doesn’t just bring peace of mind; it’s a productivity game-changer. It allows you to plan ahead, avoid the last-minute holiday rush, and keep your business communications running like clockwork, no matter how hectic life gets. Keep in mind, scheduling a job isn’t just convenient during the holiday season. In fact, it’s awesome all year long for sending out physical mail.

How Does It Work?

Setting up a scheduled mailing with LetterStream is as simple as ordering your favorite holiday latte…peppermint mocha latte, anyone?

Here’s how easy it is:

Once the job is approved and paid for go to My Jobs in the header and choose View My Job List

Next, choose your job and on the right hand side click on EDIT.

A drop-down menu will appear. Choose Change Schedule Date and the date you want your job to be mailed on. Click Submit Change when done.

The scheduled post will then turn to orange and the Job Status will say “Scheduled.”

That’s it! We’ll handle the rest…and yes, it’s that easy!

A Little Holiday Pro Tip

While we’re at here’s a little pro tip for you. The scheduling tool is perfect for ensuring mailings go out on your timeline, but what if you need something to go out faster? That’s where Expedite come in. Whether it’s a last-minute business notice or an urgent document, we can ensure it will go out the same day. However, keep in mind that 99% of all mail goes out by the next business day as it is. So, either way your mailings go out fast! Just one may be a little bit faster than normal.

How to choose Expedite a job:

When you’re done creating your job and you hit Continue to Payment, the next screen will be My Account – Billing Information. There will be a drop-down menu that says “normal processing (included).” Click on the down arrow and you will see the option for “expedited processing (additional fee)” and that will be added to your job.

Easy enough.

Take Control of Your Mailing Schedule

This holiday season, don’t let the stress of getting mail out on time steal your holiday joy. With a quick plan, you can schedule your mailings, avoid the chaos, and focus on what really matters—celebrating the season stress-free with LetterStream!

Happy Thanksgiving From LetterStream

Happy Thanksgiving from us to you!

Thanksgiving is the perfect time to reflect on what truly matters, and for us, it’s all about the connections we help create. As a printing and mailing company, we’re in the unique position of ensuring important communications reach their destinations—whether it’s a, a vital notice, or a business-critical letter or a community update letter. This season, we’re pausing to express our gratitude for the people and partnerships that make it all possible.

From our loyal customers to our dedicated team and the tools that keep everything running, there’s so much to be thankful for. Let’s take a moment to celebrate what makes this work so meaningful.

Grateful for Our Customers: The Heart of What We Do

To our customers: you’re the reason we load up trays with letters, secure every envelope flap, and obsess over getting mail out in a timely matter. Whether you’re an HOA sending out annual meeting notices or a business managing critical mailings, you trust us with your communication—and that’s something we never take lightly.

Your loyalty, creativity, and understanding keep us motivated. We love hearing about how our services make your job a little easier, how our platform simplifies your processes, and, occasionally, how we’ve saved the day with last-minute jobs. (We do love a good mailing miracle!)

We’re also grateful for your feedback. Your suggestions and insights help us innovate, improve, and continue offering the best possible solutions for your needs.

Appreciating Our Employees: The People Behind the Process

Behind every perfectly addressed envelope is a team of dedicated people who make the magic happen. Our employees are the glue that binds (sometimes literally, depending on the adhesive situation) everything together. They’re the ones who ensure precision in printing, accuracy in mailing, and a smooth process from start to finish.

We’re especially thankful for their creativity and energy. From solving tricky logistical challenges to bringing a little fun into the workplace (we’re still talking about that pumpkin carving contest), our team doesn’t just do great work—they do it with heart.

Gratitude for the Little Things That Make a Big Difference

Sometimes, it’s the smallest details that bring the greatest sense of satisfaction. Like the smooth closure of a neatly sealed envelope or the precise alignment of text on a freshly printed page. These little moments remind us of the craftsmanship behind every piece of mail. We’re thankful for the tools, technology, and materials that allow us to deliver quality and care in every job we handle.

We’re also thankful for the moments of connection we get to share. Even though we’re a tech-savvy company, there’s something timeless and personal about physical mail. Knowing that we help businesses and communities stay connected—whether through invoices, newsletters, or heartfelt holiday cards—reminds us why we do what we do.

Looking Forward with Gratitude

As we wrap up another year (and maybe a few extra pieces of pie), we’re reminded of how lucky we are to be part of your journey. Whether you’re a long-time customer or just discovering us, thank you for choosing us as your printing and mailing partner.

As you gather with loved ones this Thanksgiving, we want you to know how much we appreciate you. We’re truly grateful for the incredible people, meaningful projects, and lasting partnerships that make our work so rewarding. This season is a reminder of the connections we’ve built together, and for that, we’re deeply thankful.

Happy Thanksgiving from all of us! May your day be full of gratitude, good food, and maybe even a perfectly stamped envelope or two.

LetterStream is an online printing and mailing service company, offering bulk printing and mailing business mailing solutions for businesses of all sizes, from those with small business mailing needs to Fortune 500 companies that want to send mail online. Be sure to sign up for a FREE account to check us out.