Nonprofit Mail Made Simple: How LetterStream Supports Your Mission

Sending nonprofit mail is easier than you think.

Let’s be real—if you’re part of a nonprofit, you probably wear a million hats. One minute you’re strategizing fundraising campaigns, the next you’re coordinating volunteers, and somewhere in between, you’re tackling the seemingly never-ending to-do list.

Oh, and mailing? Yeah, that’s in there too.

It’s the behind-the-scenes work that no one talks about but everyone feels. Donation receipts, thank-you notes, event invites—mail is often the invisible thread keeping your organization connected to your supporters. And while it’s critical, it can also be a huge time suck.

Does this sound familiar?

So, how do you handle USPS nonprofit mailings without pulling your hair out? That’s the million-dollar question, and spoiler alert: there’s an easier way to do it.

The Struggle In Sending Mail

Mailing might not be the most exciting task, but its impact is undeniable. It’s a vital part of keeping your nonprofit connected and thriving.

The challenge?

Managing the logistics of printing and mailing can be overwhelming. From preparing materials to ensuring timely delivery, the process eats up valuable time and resources—time that could be better spent advancing your mission. And let’s be honest—your office equipment was never designed to handle this kind of workload efficiently.

Sending Mail Can Actually Be Easy!

Here’s a thought: What if you didn’t have to do it all yourself? What if there was a way to take the stress, the mess, and the chaos out of mailing? What if there was a way for sending mail to actually be easy?! Even better, what if there was a way to send your nonprofit mail online?

Hard to imagine, isn’t it? But, it doesn’t have to be.

Imagine uploading your donor list, pressing a button, and then… poof! Your letters are printed, prepped, and on their way. No running out of ink. No frantic trips to the post office. No leaving your desk or home. Just done.

Sounds pretty awesome, right?

How Nonprofits Make It Work

Okay, story time. There is a nonprofit that used to dread their year-end mailings. Their small team was already stretched thin, and adding hundreds (sometimes thousands) of letters to their plate felt impossible. One year, they decided to outsource the whole process—and the difference was night and day.

Instead of spending days folding paper and sealing envelopes, they focused on what they did best: connecting with people and spreading their mission. Their donors noticed the shift too—because the mailings were polished, professional, and (most importantly) on time.

It wasn’t just a win for their sanity; it was a win for their entire organization.

Why Mailing Still Matters

In a world dominated by digital, well, everything, sending physical mail has a unique power. It’s tangible, personal, and nearly impossible to ignore. While an email might get lost in a crowded inbox, a letter demands attention.

For non-profits, that attention can mean everything. It’s how you send your year-end donor letter, how you say thank you, how you share your wins and how you invite people to be part of something bigger than themselves.

LetterStream Makes It Easier to Send Non-Profit Mail Online

What’s on your to-do list? Maybe it’s building stronger relationships with donors, keeping supporters informed, or finding ways to maximize your team’s impact.

Whatever the task, simplifying your processes doesn’t mean compromising quality—it means creating space for what truly drives your mission.

That’s where LetterStream comes in. We specialize in handling the time-consuming aspects of printing and mailing, so your team can stay focused on the bigger picture.

From printing to postage, we take care of it all with precision and reliability. And because we’re passionate about supporting charitable organizations, we offer discounted nonprofit postage rates (to those with a nonprofit postage permit) to help you make the most of your resources.

Mailing doesn’t have to be a burden. Let us help you keep your focus where it belongs: on changing the world, one connection at a time.

Now, take a deep breath, pour yourself a cup of coffee, and tackle that mailing list with confidence. You’ve got a mission to run, and nothing—not even a stack of envelopes—should slow you down.

LetterStream offers bulk printing and mailing services allowing companies to send physical mail online. Whether it’s online Certified Mail and First-Class Mail or FedEx 2Day and postcards we give both small businesses and large corporations that time and freedom back to work on tasks that better serve the company. If you’re interested in creating a free account you can do so, here.

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What Makes Letterstream The Best In Printing And Mailing

LetterStream is a printing and mailing company, unlike the rest.

Let’s face it: printing and mailing companies aren’t typically thrilling. You hand over your job, cross your fingers, and hope for the best. But at LetterStream, we like to think we’re more than a little different—not just in what we do but in how we approach the entire process.

So, what sets us apart? Pull up a chair—we’ve got stories to tell.

Simplicity You’ll Actually Enjoy

If you’ve ever sent USPS Certified Mail the traditional way, you know the chaos: piles of receipts, endless tracking numbers, a return receipt to keep track of yourself and more time spent at the post office than you’d like to admit.

And let’s not forget about USPS First-Class Mail. Whether it’s a stack of invoices, letters, or critical notices, the process can feel just as overwhelming—long lines at the post office, addressing errors, applying postage and the constant worry about whether your mail will arrive on time.

LetterStream makes it all simple. Whether you’re sending Certified Mail or First-Class Mail, just upload your job, and we literally handle the rest. If you’re sending Certified Mail you can even track your letters right from inside of your account and if you opted in for an Electronic Return Receipt (ERR) you can even view the signature from your account as well. Pretty awesome, isn’t it?

We made it so there is no confusion, no extra steps, no trips to the post office, heck, no need to even leave your desk—just a streamlined process that ensures your mail gets out to where it needs to go.

So go ahead, check this task off your list, and get back to what really matters—like finally finishing that cup of coffee.

Speed That Matches Your Deadlines

We’re fast, like really fast. So fast in fact that 99% of all mail goes out next business day.

Why?

Because we know time matters—especially when you’re sending legal documents, HOA notices, or business recall letters. Sending delays isn’t an option.

Our automated systems and team don’t just work fast—they work smart. We keep you updated on when your mailing has been sent and any important tracking updates that may have been included in your mailing (ie online Certified Mail or FedEx 2Day to send letters).

We don’t just keep your mail sitting in the que waiting to get it sent out. We get it out as quickly as possible. Plus, if you need to guarantee it goes out same day, you can add-on an expedite option to your mailing.

 Others might keep you waiting; we keep you moving.

Cost-Effective Solutions

Premium service shouldn’t come with a premium price tag. That’s why we’re committed to providing cost-effective mailing solutions that cater to a variety of clients, from nonprofits to small businesses to large organizations.

For nonprofits working on tight budgets, our solutions make it possible to send important communications—like donation acknowledgments—without sacrificing quality or breaking the bank. For small businesses, we help keep operations running smoothly by offering affordable ways to handle invoices, customer letters, and announcements without needing to invest in expensive in-house mailing equipment or additional staff.

And for larger organizations, our competitive pricing allows them to scale their mailing operations without overspending. Whether you’re managing a high-volume bulk mailing campaign or sending targeted Certified Mail, we ensure your costs stay manageable while delivering exceptional results.

We achieve this balance by leveraging advanced automation and efficient processes, passing those savings on to our customers. Our pricing isn’t just competitive—it’s designed to give you the most value for your investment, making our services accessible and practical for organizations of all sizes.

So whether you’re sending a handful of letters or thousands, you can trust that you’re getting a premium experience without the premium cost.

Technology That Works Without the Drama

Technology can either simplify your life or complicate it beyond belief. We’ve all experienced those frustrating moments—a frozen screen, an endless loading icon, or an error message that seems to pop up just when you’re racing against a deadline.

LetterStream takes a different approach. Our technology isn’t flashy for the sake of being flashy; it’s functional, reliable, and built to serve your needs and send mail online without the headaches.

Here’s how we make it work:

1. Secure Uploads, Simplified:

Whether you’re uploading a single document or a large batch of mailings, our system is designed to handle it securely and effortlessly. Your data is protected with state-of-the-art encryption, giving you peace of mind while ensuring compliance with industry standards.

2. Real-Time Status Updates:

Gone are the days of wondering whether your mail has been sent or delivered. Our technology keeps you in the loop with real-time tracking when you choose to send Certified Mail online or FedEx 2Day online, so you always know where your mail stands—from processing to delivery. This transparency eliminates guesswork and allows you to stay ahead of your schedule.

3. Easy Integration with Your Workflow:

Our platform integrates seamlessly into your existing systems and processes, whether you’re working from an office, a home desk, or on the go. With a cloud-based portal that’s accessible anytime, anywhere, you can create, schedule, and monitor your mailings without missing a beat.

We also offer the option to incorporate an API into your current system. This is something you’d have to get with your software developer about, but know that it is an option!

4. Designed for Everyone:

Whether you’re a tech wizard or someone who dreads learning new software, our platform is intuitive and user-friendly. No steep learning curves, no complicated interfaces—just straightforward tools that get the job done.

We believe technology should work for you, not against you. It’s there to quietly handle the behind-the-scenes complexities, so you can focus on running your business or doing your job tasks with confidence and ease.

People Who Care

Behind every envelope is a team that genuinely cares about the importance of what you’re sending. Whether it’s a critical legal document, an HOA notice, or monthly statements, we approach every job with the care and attention it deserves, ensuring it’s handled with precision and reliability.

And yes, we also like to keep things fun and engaging behind the scenes. From our quarterly bonus parties, annual pumpkin carving contest and charitable donations we run to tackling unique mailing challenges, we infuse a bit of personality into everything we do. It’s this human touch that sets us apart, making every interaction as enjoyable as it is professional.

The Perfect Fit

We like to think of ourselves as the Goldilocks of mailing companies—not too big, not too small, but just right. Big enough to tackle high-volume jobs, small enough to give every customer the attention they deserve.

Why Choose LetterStream?

If you’ve ever wondered if there’s a better way to send physical mail online to handle your printing and mailing, there is—and it starts here.

Whether you’re sending monthly statements or need bulk printing and mailing services, we’re here to make your life easier, one letter at a time.

LetterStream offers bulk printing and mailing services allowing companies to send physical mail online. Whether it’s online Certified Mail and First-Class Mail or FedEx 2Day and postcards we give both small businesses and large corporations that time and freedom back to work on tasks that better serve the company. If you’re interested in creating a free account you can do so, here.

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Merry Christmas and Happy New Year from LetterStream! 🎄✨

As the holiday season fills the air with joy (and the irresistible aroma of cookies and gingerbread candles), we at LetterStream want to take a moment to share some gratitude and festive cheer. After all, nothing says “holidays” like a heartfelt thank-you and the promise of smoother mailing solutions for the year ahead.

Grateful for Our Incredible Customers

First and foremost, we want to express our deepest thanks to you—our amazing customers. Whether you’ve been with us for years or recently discovered the simplicity of sending mail online with LetterStream, we are grateful for your trust.

From one piece to one million, you rely on us to handle your mailing needs with precision and professionalism. Whether it’s sending invoices, legal notices, or Certified Mail, you’ve shown us just how important business-critical mail is to your success—and we’re proud to make it effortless for you.

With LetterStream, your mail always reaches the right place at the right time, so you can focus on growing your business or, better yet, enjoying a holiday cookie break (because you’ve earned it).

Thankful for Our Magical Team

Behind every successful piece of mail is a team of dedicated professionals who ensure your projects run seamlessly. During the holiday rush, they’re nothing short of magical—working like elves in a high-tech workshop to process your mail with care and efficiency.

From our technical team, who keep the LetterStream platform user-friendly and robust, to our production staff, who handle every job with precision, we couldn’t be prouder. Whether it’s a single holiday card or a million business-critical documents, they ensure every piece is handled like it’s the most important one.

Reflecting on 2024 and Looking Ahead to 2025

As we wrap up 2024, we’re filled with pride and excitement for the year ahead. This past year has been all about growth, innovation, and delivering solutions that make mailing simple and stress-free.

We’ve enhanced our platform to serve your needs better, expanded our capabilities to handle everything from bulk mail to urgent Certified Mail, and remained committed to being your go-to partner for business-critical mail.

What’s next for 2025? We’re planning even more tools and innovations to help you send mail easily, securely, and with confidence—whether you’re managing a single letter or a million-piece campaign.

How We Make Mailing Easier

At LetterStream, we understand that business-critical mail is about more than just envelopes and stamps—it’s about reliability, efficiency, and peace of mind. That’s why our platform allows you to upload your documents, customize your mailing options, and trust us to take care of the rest. From invoices to legal notices, we specialize in delivering solutions that ensure your mail arrives on time and hassle-free.

We like to think of ourselves as your very own virtual mailroom, accessible from anywhere, at any time. And the best part? You can rely on us whether you’re sending a single piece of mail or a high-volume project that needs to reach recipients across the globe.

A Festive Wish from Our Family to Yours

This holiday season, we hope you’re surrounded by warmth, joy, and maybe a few too many holiday treats (no judgment here). Whether you’re wrapping up the year with a mountain of mail or simply reflecting on your achievements, we’re honored to be part of your journey.

Here’s to a Merry Christmas filled with everything that makes the season bright and a Happy New Year bursting with potential. May 2025 bring smooth processes, exciting growth, and—dare we say it—less stress about mail. After all, with LetterStream on your side, you’ll never have to wonder, “Did I remember to send that mailing?”

Cheers to another amazing year of working together and making every mailing moment count.

Warm wishes,
The LetterStream Team 🎄🎉

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LetterStream’s Dear Santa Toy Drive to Benefit Live & Learn AZ

LetterStream truly believes in making an impact—not just with your mail but in our community as well. Which is why this holiday season we’re playing Santa’s little helpers with our Dear Santa Toy Drive to benefit the inspiring women and children of the Live & Learn AZ Foundation. Their mission? Empowering women to break the cycle of generational poverty. Our mission? Ensuring their kids experience the magic of the holidays through gifts and joy.

Donating to Live & Learn AZ

We’ve turned our office into a Christmas haven, complete with a beautiful tree adorned with something extra special—paper envelopes, each containing a child’s name and their holiday wish. LetterStream employees eagerly grab an envelope (or two, or three!), head out to find that perfect gift, and return it unwrapped to our office.

But here’s the best part: The gifts go straight to the amazing moms in the Live & Learn program. These hardworking women, who are striving to create a brighter future for their families, get to experience the joy of giving the presents directly to their children. It’s their chance to be the hero under the tree—a moment of connection and pride that’s truly priceless.

Why This Matters

Live & Learn AZ is making a real difference by providing education, training, and support for women determined to rewrite their stories. By participating in this toy drive, we’re helping these families celebrate the season with a little extra sparkle, while also shining a light on the importance of programs like the Live & Learn AZ foundation.

But let’s not forget—this is also about those little faces lighting up when they unwrap a gift they’ve been dreaming of. Whether it’s a cuddly teddy bear, a set of crayons, Barbie, or that action figure they’ve had their eye on, these presents are so much more than toys. They’re symbols of love, hope, and brighter days ahead.

How You Can Help

If you’re reading this and feeling inspired, why not find a way to get involved in your own community? Whether it’s a toy drive, volunteering, or simply spreading awareness about organizations like Live & Learn AZ, there are so many ways to make a difference.

If you want to specifically help out the Live & Learn, you can click here to see the different ways you are able to give back to or volunteer and support this awesome foundation.

Making Holiday Magic Together

LetterStream is more than just a print and mail company that gets your important mail out quickly—we’re also about building connections and creating moments that matter. This holiday season, we’re proud to partner with Live & Learn AZ to bring a little extra magic to families who deserve it most.

So, here’s to the moms rewriting their stories, the kids dreaming big, and everyone who’s making this season shine a little brighter. Together, we’re proving that a little kindness can go a long way—and that’s something worth celebrating.

Happy Holidays from all of us at LetterStream! 🎄

Are you a charity or nonprofit looking for help with your donor mailings? After working with various nonprofit organizations, we created many easy-to-use solutions to help charities and nonprofit organizations. These solutions allow small nonprofits to easily take advantage of nonprofit postage rates and help with mailings that are required to be sent by first-class mail. To learn more and to get nonprofit postage, click here.

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Happy Thanksgiving From LetterStream

Happy Thanksgiving from us to you!

Thanksgiving is the perfect time to reflect on what truly matters, and for us, it’s all about the connections we help create. As a printing and mailing company, we’re in the unique position of ensuring important communications reach their destinations—whether it’s a, a vital notice, or a business-critical letter or a community update letter. This season, we’re pausing to express our gratitude for the people and partnerships that make it all possible.

From our loyal customers to our dedicated team and the tools that keep everything running, there’s so much to be thankful for. Let’s take a moment to celebrate what makes this work so meaningful.

Grateful for Our Customers: The Heart of What We Do

To our customers: you’re the reason we load up trays with letters, secure every envelope flap, and obsess over getting mail out in a timely matter. Whether you’re an HOA sending out annual meeting notices or a business managing critical mailings, you trust us with your communication—and that’s something we never take lightly.

Your loyalty, creativity, and understanding keep us motivated. We love hearing about how our services make your job a little easier, how our platform simplifies your processes, and, occasionally, how we’ve saved the day with last-minute jobs. (We do love a good mailing miracle!)

We’re also grateful for your feedback. Your suggestions and insights help us innovate, improve, and continue offering the best possible solutions for your needs.

Appreciating Our Employees: The People Behind the Process

Behind every perfectly addressed envelope is a team of dedicated people who make the magic happen. Our employees are the glue that binds (sometimes literally, depending on the adhesive situation) everything together. They’re the ones who ensure precision in printing, accuracy in mailing, and a smooth process from start to finish.

We’re especially thankful for their creativity and energy. From solving tricky logistical challenges to bringing a little fun into the workplace (we’re still talking about that pumpkin carving contest), our team doesn’t just do great work—they do it with heart.

Gratitude for the Little Things That Make a Big Difference

Sometimes, it’s the smallest details that bring the greatest sense of satisfaction. Like the smooth closure of a neatly sealed envelope or the precise alignment of text on a freshly printed page. These little moments remind us of the craftsmanship behind every piece of mail. We’re thankful for the tools, technology, and materials that allow us to deliver quality and care in every job we handle.

We’re also thankful for the moments of connection we get to share. Even though we’re a tech-savvy company, there’s something timeless and personal about physical mail. Knowing that we help businesses and communities stay connected—whether through invoices, newsletters, or heartfelt holiday cards—reminds us why we do what we do.

Looking Forward with Gratitude

As we wrap up another year (and maybe a few extra pieces of pie), we’re reminded of how lucky we are to be part of your journey. Whether you’re a long-time customer or just discovering us, thank you for choosing us as your printing and mailing partner.

As you gather with loved ones this Thanksgiving, we want you to know how much we appreciate you. We’re truly grateful for the incredible people, meaningful projects, and lasting partnerships that make our work so rewarding. This season is a reminder of the connections we’ve built together, and for that, we’re deeply thankful.

Happy Thanksgiving from all of us! May your day be full of gratitude, good food, and maybe even a perfectly stamped envelope or two.

LetterStream is an online printing and mailing service company, offering bulk printing and mailing business mailing solutions for businesses of all sizes, from those with small business mailing needs to Fortune 500 companies that want to send mail online. Be sure to sign up for a FREE account to check us out.

How To Celebrate At A Printing And Mailing Company

You may already know LetterStream as a printing and mailing company. One that can easily send mail online for businesses of all sizes but something you may not know about us is how much LetterStream values people, especially our customers and employees. With that being said, we believe in fostering a workplace culture that celebrates achievements, creativity, and the team that makes it all possible.

Now that fall has swept in we’ve been able to have not one but two fantastic opportunities to come together as a team to celebrate and have some fun. From our Halloween pumpkin carving contest to our Q3 bonus party at our Scottsdale location, it’s been a season of bonding, creativity, and a little hibachi flair.

Let’s get into it.

Pumpkins, Prizes, and Creativity Galore

celebrating our team at LetterStream, a printing and mailing company.

Halloween at LetterStream brought out the best in our team’s creativity with our 2nd Annual Pumpkin Carving Contest. Employees took to their carving tools to create spooky, silly, and downright impressive designs, turning pumpkins into works of art. The competition was fierce, with unique designs that showcased our team’s talent and humor.

LetterStream mail pumpkin with #10 envelopes coming out the top with postage included.

Of course, no contest is complete without prizes! Winners walked away with bragging rights and some exciting rewards. It was a fun-filled way to embrace the Halloween spirit and highlight the camaraderie that makes LetterStream such a strong workplace community.

Q3 Bonus Party: Celebrating Success Together

As the calendar turned toward November, we had another reason to gather: our Q3 Bonus Party at our Scottsdale location. This wasn’t just a typical celebration—it was a night filled with gratitude, reflection and a whole lot of delicious food.

The evening kicked off with snacks and our quarterly presentation, where we took a moment to reflect on our collective achievements and set sights on the future. We celebrated milestones, acknowledged hard work, and shared plans for what’s ahead—all while enjoying the energy and enthusiasm of the entire team.

The highlight of the night? A hibachi dinner experience that brought everyone together and boy was it fun. Watching the chefs in action was as entertaining as it was delicious, creating a dining experience that we won’t soon forget.

LetterStream employees enjoying a hibachi dinner to celebrate Q3 of our printing and mailing success.

To top it all off, we had even more fun and handed out more prizes during the night. It’s moments like these that remind us how much we value every person who makes LetterStream the company it is today.

A Team That Feels Like Family

These celebrations are more than just fun events—they’re a reflection of who we are as a company. We pride ourselves on being the go-to for sending letters such as First-Class Mail, Certified Mail online and FedEx 2Day (among other services), but we believe in showing up for one another, enjoying the work we do, and recognizing the achievements that drive our success. Whether it’s carving pumpkins or sharing a meal, we cherish the moments that bring us together and strengthen the bonds within our team.

Here’s to more milestones, more celebrations, and more reasons to gather as a community. As we head into the final weeks of the year, we’re already looking forward to what’s next—both for our business and the incredible people who make it all happen.

LetterStream offers bulk printing and mailing services allowing companies to send physical mail online. Whether it’s online Certified Mail and First-Class Mail or FedEx 2Day and postcards we give both small businesses and large corporations that time and freedom back to work on tasks that better serve the company. If you’re interested in creating a free account you can do so, here.

Is Sending Physical Mail Better For Critical Business Communications?

Is sending physical mail better for critical business communications? The quick answer is yes. In today’s digital landscape, it feels like everything’s competing for attention. Emails pile up, screens demand constant refreshing, and notifications are endless. So, what’s the best way to get a message across when it really matters? Enter: good old-fashioned snail mail. From important notices and statements to updates that need acknowledgment, physical mail has some surprising advantages. There’s no cluttered inbox to contend with here—just a message delivered right to the recipient’s door. Here’s why business mail, from official documents to statements and policy changes, often achieves better results when sent the old-school way.

It’s Hard to Ignore Physical Mail

When an email notification can be swiped away in an instant, a physical letter sits patiently on a desk or countertop, waiting to be opened. There’s something undeniably impactful about receiving a tangible document that says, “This is important.” From account statements and legal notices to membership updates, a letter isn’t just information—it’s a call to action that grabs attention by design. Plus, it doesn’t get lost in the digital shuffle, so your customers, clients, or members are far more likely to actually read and respond to it.

Adds a Personal Touch to Business Communication

Emails may be fast and convenient, but they’re also a bit…impersonal. A physical letter, on the other hand, offers a personal, thoughtful touch that digital messages lack. There’s a sense of care that comes with a document you can hold in your hands. Imagine sending important updates about new services, policy changes, or community notices. Physical mail says, “We care enough to make this real,” which strengthens trust and customer loyalty. People notice when you take that extra step to ensure they’re informed.

Boosts Read Rates and Engagement With Physical Mail

With physical mail, there’s no spam filter, no cluttered inbox, no “marked as read” misclick. Studies show that printed letters have significantly higher open rates than digital communications. For crucial documents like statements, compliance notices, or account updates, this reliability can make all the difference. When your message lands in the mailbox, recipients are far more likely to open it, engage with it, and take any necessary action.

Stands Out in a Sea of Digital Noise

Digital fatigue is real—too many emails, too much time on screens, and a constant stream of notifications. By contrast, physical mail is memorable because it’s refreshingly different. In the middle of all that digital clutter, a letter becomes a focal point. For businesses, this can mean better response rates for service updates, billing information, and other vital communications. A physical document gives people the chance to step back, process the message, and respond without the usual distractions.

Why Use LetterStream for Your Business Mail?

When it comes to sending essential business mail, we make it quick and hassle-free. With LetterStream, sending physical mail online couldn’t be easier. We handle the printing, folding, and mailing for you, so you can focus on what matters most. Plus, our built-in tracking options, including Certified Mail and FedEx 2Day, let you monitor your mail right from your portal. Whether you’re sending monthly statements, compliance updates, or priority notices, LetterStream helps ensure your important messages reach their destination, on time and with peace of mind.

LetterStream is an online printing and mailing service company, offering bulk printing and mailing business mailing solutions for businesses of all sizes, from those with small business mailing needs to Fortune 500 companies that want to send mail online. Be sure to sign up for a FREE account to check us out.

How To Easily Send Recall Notices Online

Sending recall notices is easier than you think. So easy, in fact, that you can send your recall letters right from your home or office. Imagine this: It’s a typical Tuesday morning, and just as you’re gearing up for the day with a coffee in hand, your team bursts in (or calls you) with news of a product recall. Maybe it’s a small part, or maybe it’s something more significant, but one thing’s clear: you need to reach out to your customers—fast.

Sending recall notices can feel like a juggling act. It’s about more than just getting the message out; it’s about getting it right, keeping your customers safe, and ensuring your company remains in good standing. But here’s the kicker: done right, recall notices can actually boost customer trust and loyalty. They don’t have to be a headache if you have the right strategy in place.

The Purpose of a Recall Notice

Recalls serve as a proactive measure, one that prioritizes customer safety. And yes, they’re often legally required, but more than that, recall notices show your customers that you have their well-being in mind, especially when it matters most.

A good recall notice is straightforward, including only the essentials: what’s being recalled, why it matters, and what the customer should do next. Think of it as the golden rule for recall notices—keep it simple and actionable.

Why Sending Snail Mail Is Essential in Recall Notices

Now, you might wonder, “Can’t we just email it and call it a day?” Unfortunately, for many recalls, email alone doesn’t cut it. For many industries like automotive, consumer goods, and pharmaceuticals, sending physical mail is often required. And beyond compliance, physical notices are simply more tangible. They feel real—and they make a real impact.

But here’s where things can get tricky. Between managing addresses, printing, mailing, and ensuring delivery, sending thousands of recall notices can feel like juggling on a tightrope. That’s why many companies look for reliable mailing partners who specialize in high-stakes, time-sensitive mail.

The Power of Partnering with a Mailing Service

Think about what it would be like having a partner who can handle the entire recall process for you—from printing to mailing and tracking. That’s the dream, right? When you outsource recall notices, you’re not just checking off a box; you’re making sure every message reaches the right person at the right time.

Now, think about what it would be like having a partner who can handle the entire recall process for you—from printing and mailing to tracking. Working with a mailing service for your recall notices is bascially like having a backstage crew handling all the details and that’s the dream, right? Your focus stays on supporting your customers, while your partner handles the logistics, ensuring each notice gets sent out where it needs to go—quickly and accurately.

Here’s what a strong mailing partner brings to your recall game:

  • Speed: Timing is everything in a recall. Delays simply aren’t an option. With an experienced partner, you can get notices out in days, not weeks.
  • Accuracy: Sending a recall notice to the wrong address? Not a great look. A good mailing service will have systems in place to double-check accuracy and reach the right audience.
  • Compliance: From secure data handling to meeting industry standards, an experienced provider ensures that you’re fully compliant every step of the way.The result? A smoother process for you and peace of mind for your customers.

Common Pitfalls to Avoid With Recall Notices

Let’s face it: sending recall notices can have its share of challenges. Here are a few pitfalls we’ve seen companies encounter—and how partnering with an expert mailing service can help avoid them:

  • Outdated Customer Information: Ever tried to reach a customer who moved years ago? It’s frustrating—and it undermines the impact of your notice. A dedicated mailing partner can help by verifying addresses and reducing the chances of returned mail. We refer to this service as Address Cleanup here at LetterStream.
  • Missing Follow-Ups: Sending one recall notice is rarely enough. Some customers need a second reminder. Setting up a follow-up plan and scheduling out your mailing makes a huge difference.
  • Complicated Next Steps: Recall notices should be easy to understand and act on. A skilled mailing partner ensures your notices are formatted clearly, making it simple for customers to know exactly what to do. LetterStream offers something called a PDF Preflight tool in customer accounts, which allows them to make sure addresses and content are structured correctly for First-Class Mail and Certified Mail.

Recall Notices Made Easy with LetterStream

Handling a recall is already challenging—sending out notices shouldn’t make it harder. That’s why we’re here to help make the process smooth and straightforward by easily sending mail online. By offering print and mail online, we’re ensuring your recall notices go out quickly and reach the right people without any fuss. From printing, folding, and inserting to mailing, we handle every step, leaving you free to focus on what matters most: your customers. With us taking care of the logistics, sending recall notices becomes one less thing to worry about—quick, accurate, and easy.

Here’s the fun part. You can choose to send your recall letters via First-Class mail or some of you may be asking, “can you send certified mail online?” and the answer is yes! If you want send your recall notices as Certified Mail, we not only let you do that but we also let you track them right from inside of your account. It really is that easy with online printing and mailing companies…well at least at ours.

Trust and Transparency in Every Envelope

A recall notice is more than just a piece of mail. It’s a lifeline that keeps customers safe, builds trust, and strengthens your brand reputation. By sending timely, accurate recall notices, you show customers that you’re proactive about their well-being. And yes, it’s legally required in many cases—but even without the mandate, it’s simply the right thing to do.

LetterStream is an online printing and mailing service company, offering bulk printing and mailing business mailing solutions for businesses of all sizes, from those with small business mailing needs to Fortune 500 companies that want to send mail online. Click here to create a free account.

How To Prepare For Mail Slowing Down This Holiday Season

The holidays are almost here—cue the festive lights, family gatherings, and, of course, the inevitable mail slowdown. Yep, as we head into the busiest time of the year, USPS, FedEx, and UPS are bracing for a tidal wave of packages and letters. Whether it’s holiday cards or businesses sending out year-end notices, the mail system is about to get busier than ever.

Now, we’d love to tell you that your mail carrier will power through the season with ease, but the truth is, things might start to feel like you’re stuck behind holiday shoppers on Christmas Eve. So, what does that mean for your business? Let’s take a closer look—and most importantly, figure out how you can avoid getting caught in the holiday mail storm.

Why Does Mail Slow Down During the Holidays?

It’s all about volume. USPS anticipates handling over 12 billion mailpieces, including close to a billion packages, during the holiday season. Yes, you did read that correctly. And that’s not counting all the letters, postcards, and business mail like invoices, statements, and end-of-year notices. When the system is overloaded like that, it’s no surprise things start to move at a snail’s pace really making living up to the name of sending snail mail.

It’s like trying to funnel a river through a garden hose—it’s bound to overflow and slow things down. That’s why it’s so important for businesses to plan early and stay ahead of the holiday rush to hopefully help avoid holiday mailing delays.

What Does This Mean for Your Business?

Here’s where it gets real: If your business relies on getting mail out on time—whether it’s invoices, contracts, or HOA annual meeting notices—you can’t afford to let holiday mail delays bog you down. As mail carriers juggle the extra load, what normally takes just a few days to deliver might start showing up fashionably late.

This could be a big deal if you’re sending time-sensitive legal or financial documents. An invoice that arrives two weeks late doesn’t just delay a payment; it can mess with your entire cash flow. And if you’re handling important contracts or compliance documents, missed deadlines could cost you a lot more than just frustration.

Long story short: Don’t wait for the holidays to sneak up on you—plan ahead and stay ahead.

How to Stay Ahead of the Holiday Slowdown

The good news? There are ways to make sure your business mail stays on track, even when carriers are overwhelmed. Here are a few strategies to keep things moving smoothly:

1. Plan Early, Send Early

The earlier you can get your letters mailed, the better. If you’re planning a big mailing—whether it’s holiday promotions or year-end statements—send them earlier than usual. Trust us, your future self will thank you when your mail sails through before the holiday bottleneck hits.

2. Consider Faster Mailing Options

If timing is critical (and it often is), upgrading your mailing services might be the way to go. FedEx Overnight and 2Day are the fastest options when it comes to sending mail quickly. First-Class Mail and Certified Mail services are usually given priority, meaning your documents have a better chance of reaching their destination on time but it’s not a guarantee. In fact, Certified Mail can actually take longer than what the USPS says. If you wondering how long Certified Mail takes, you can read more on that here. Yes, it might cost a bit more upfront, but when deadlines are looming, peace of mind is worth it.

3. Let the Pros Handle It

This is where we come in. If the thought of juggling large mailings during the holidays feels overwhelming, why not let someone else handle the logistics? We specialize in printing, inserting, and mailing business documents, so you can focus on running your business—or, you know, sipping some holiday eggnog. Literally, we handle all of the printing and mailing for you. We’ll make sure your mail gets out on time, no matter how busy the season gets. All you have to do is upload your documents and we handle the rest. You can even upload early and schedule out for future mailings.

4. Track Your Mail

If your mail absolutely must arrive by a certain date, tracking is your new best friend. Services like Certified Mail and FedEx 2Day come with tracking options so you can monitor the progress of your mail and keep your clients informed every step of the way. If using LetterStream you can send mail online and then with a Certified Mail Electronic Return Receipt or FedEx 2Day signature you can easily track it right from inside of your account without having to enter in a tracking number.

Don’t Let the Holidays Derail Your Business

The holiday season isn’t just about giving—it’s also about dealing with a lot more mail. But with carriers moving slower under the weight of extra deliveries, businesses need to stay on top of their game to avoid delays. By planning ahead, upgrading your mailing options, and outsourcing to the pros, you can keep your business running smoothly through the holiday chaos.

At the end of the day, it’s all about making sure that when you send physical mail online that it doesn’t get stuck in the seasonal slowdown. So, let’s keep things moving—before the rush sets in.

Ready to make sure your business mail stays on track this holiday season? We’re here to help you navigate the busiest time of year without skipping a beat. Sign up for a free account and start sending letters or your bulk mailing ASAP here.

LetterStream is a printing and mailing company, offering bulk printing and mailing services for businesses of all sizes from those with small business mailing needs to Fortune 500 companies.

Exciting News! No Postage Hike In January 2025!

USPS won’t increase postage in new year

We’ve got some fantastic news that’ll make your morning coffee taste even sweeter—The United States Postal Service (USPS) is not raising postage prices in January 2025! Yes, you read that right. There will be no postage increase January 2025. For the first time in what feels like forever (since 2021 to be exact), the USPS is taking a breather from its usual New Year’s tradition of hiking rates.

Trust us when we say that we are just as thrilled here at LetterStream as you are! Not only does this mean more stability for your mailing budgets right off the bat in 2025, but it also gives you all a little extra time to enjoy the savings without the usual scramble to adjust.

 A Brief Pause in the Usual Postage Rate Increases

The announcement comes following a recommendation that was set forth by Postmaster General Louis DeJoy.

“Our strategies are working and projected inflation is declining,” said DeJoy. “Therefore, we will wait until at least July before proposing any increases for market-dominant services.”

On that note, let’s take a moment to appreciate this unusual break in tradition. January is often marked by the expectation of increased mailing costs, but this time, there’s no need to adjust your postage budget. You can continue sending your First-Class letters, statements and notices, invoices and legal notices with Certified Mail tracking without needing to spend more money. It’s a rare opportunity to enjoy some stability in your mailing expenses—a much-needed pause before the usual adjustments that will come later in the year.

Don’t Celebrate Too Early…

While we’re all for celebrating this January reprieve, we have to keep our feet on the ground. The USPS has signaled that the rate hike freeze is just temporary. Rumor has it, the next postage increase has already been planned with postage prices rising in July 2025, with additional increases lined up through 2027. Yep, that’s right—five potential rate hikes on the horizon. This is not fully confirmed but it is something to keep in mind when planning your budget since it’s likely to happen based on past years.

It seems the USPS is just delaying the inevitable, giving us all a little break before ramping things up again. So, while we’re excited about January, it’s important to stay vigilant and start planning ahead for those mid-year adjustments.

Staying Prepared with LetterStream

LetterStream is focused on being ready for whatever comes next, whether it’s an unexpected price increase or a temporary reprieve. While we appreciate the break this January, we’re also mindful of what may lie ahead in July and beyond when it comes to sending snail mail.

Our goal is to help you navigate these changes smoothly, ensuring your mailing processes remain consistent and efficient. Whether it’s planning your mailing strategy or adjusting your budget, we’re here to help you stay on track without disruption.

What’s Next?

So, what’s our advice? Enjoy this little postal victory, but don’t let your guard down. With July 2025 on the horizon, it’s never too early to start thinking about how to optimize your mailing operations and stay ahead of the curve. And, of course, we’ll be here to make sure your mailing game remains strong, no matter what the USPS throws our way.

Here’s to a fantastic start to 2025—and to staying prepared for whatever the rest of the year has in store. Cheers to no January postage hikes!

To learn more about LetterStream or to create a free account, click here.