Category: Events

Save the date, Invitations

We’re Excited To Announce Letterstream At CINC Up 2024

We’re excited to announce that LetterStream will be attending the CINC Up show in Nashville, happening from October 2nd – 4th, 2024! As one of the premier events for HOA community managers and leaders, this is the perfect opportunity for us to connect with those who rely on efficient communication solutions. We can’t wait to meet you in person and show you how we can make your mailing process smoother, faster and easier than ever before.

Come say hi to us at Booth 11.

CINCUP show expo hall layout with LetterStream's booth highlighted.

LetterStream & CINC Software: The Perfect Pair

If you’re a CINC software user, you’re in luck! LetterStream is already integrated into the CINC platform, which means you have direct access to our powerful mailing services without needing to navigate external systems. But there’s one simple step you’ll need to take before unlocking the potential of LetterStream within CINC: contact your CINC representative to get everything set up.

Yes, it’s that simple.

With just a few clicks, you can send statements and violation letters without leaving the CINC software. It’s all about making your job easier and giving you peace of mind that your mail is handled securely and efficiently. And if you’re attending the CINCUP show, we’d be thrilled to walk you through how it works. Stop by our booth (#11), and we’ll show you firsthand how LetterStream can simplify your HOA mailing needs.

Meet Us at CINC Up 2024 in Nashville

We know how busy you are as HOA leaders and community managers, but attending the CINC Up show is your chance to streamline your processes and learn about innovative tools designed just for you. At the show, the LetterStream team will be ready to answer all your questions and show how we’ve helped countless HOAs, just like yours, stay on top of crucial communications.

Whether you need to send statements or violation letters, LetterStream offers a seamless way to manage it all. And with our integration within CINC, you’ll have all the tools you need at your fingertips. There’s no more back-and-forth with external vendors or worrying if your mail will arrive on time. With LetterStream, it will.

LetterStream Expanded

We understand that HOAs have specific mailing needs, and ensuring timely, accurate communication with residents, board members, and vendors is crucial. In addition to our seamless integration with CINC Systems, we offer a range of mailing services that are not yet built into the CINC platform. These services include sending annual meeting notices, large mailing packets, postcards, and ballot mailings.

With these additional options, you have greater flexibility in managing your HOA’s communications. Whether you’re preparing for an important meeting, distributing election materials, or sending out updates, we provide the tools to keep your community informed and organized.

You can check all of this our by signing up for a free account on our website.

Why Choose LetterStream?

We don’t just mail letters—we offer peace of mind. Our goal is to help you simplify your communication processes, from printing to mailing, so you can focus on managing your community. Our platform handles every step of the process, ensuring that important information reaches the right people when it’s needed most. We also prioritize security and confidentiality, especially when dealing with sensitive HOA documents like financial statements or election ballots.

Let’s Connect at CINC Up

If you’re planning on attending the CINC Up show, make sure to drop by Booth 11 to say hi! We’d love to meet you in person and show you how LetterStream’s printing and mailing services can transform your HOA communications. Whether you’re looking to simplify your mailings, ensure compliance, or just find a more efficient way to keep your community informed, we’ve got the tools to help.

Mark your calendars for October 2nd-4th in Nashville—we can’t wait to see you there! And remember, if you’re using CINC software, don’t forget to reach out to your representative to set up LetterStream in your account and start streamlining your HOA communications today.

To learn more about CINC in your LetterStream account, click here.

Printing and Mailing and Lots of Fun

This week our team got together and we celebrated the success of our 2023 Q4 at pretty cool escape room called Escapology. Here’s the backstory. LetterStream is a printing and mailing company that allows businesses to send mail online without the hassle of going to the Post Office.

We do it all from sending First-Mail Mail, Certified Mail, postcards, FedEx 2Day, checks and invoices, HOA annual meeting notices with proxy and Registered Mail. And you know what else we do? We provide awesome and fun events for our team members for all of their hard work helping to get all those services out the door.

Quarterly Gatherings

Each quarter we gather together to celebrate the previous quarter. We try and switch it up each time with a new location and theme. As mentioned above this time we met up after work at Escapology for a night of fun detective work. The first hour consisted of a company presentation with catered food where we discuss the strengths of the company and where we could possibly improve. We talk about our customers and how we’re serving them, how we’re handling bulk mailings, new staff we have brought onto the team, new products we have launched, like when we turned on FedEx 2Day or implemented our new Chatbot onto our SAAS website and any announcements for up-and-coming projects we need to be aware of.

Lots of Fun

On top of that we also love giving our door prizes! After our presentation we usually find fun ways to hand out hand prizes. Sometimes we play games, sometimes we draw names out of a hat and sometimes we spin a wheel. You never know until you attend the event. After the presentation, food and prizes it was time to break out into teams and head into the escape rooms! This part was extra fun that came with a lot of teambuilding moments, laughter and the chance to get to know each other a little bit than the day prior.

We won’t spoil it by telling you which group won but let’s just say it was a competitive night that was also a lot of fun!

Core Values Behind the Printing and Mailing

Here’s the thing, LetterStream lives by a set of internal core values, which we pride in ourselves as a company and take very seriously. They include not only valuing our customers but also our employees, staff and vendors. This is a way for us to showcase our appreciation for the team efforts that go into producing snail mail for business and individuals to be sent to mailboxes and P.O. boxes efficiently and effectively.

Official USPS And LetterStream 2023 Holiday Schedule

Here’s a handy link to the 2023 USPS Postal Holidays and LetterStream Holiday Schedule. We’ve also included important USPS early closing days which are not typically spelled out on the USPS Postal Holidays web page.

One more important mention; most USPS retail counters close early on both Christmas Eve and New Year’s Eve, so make sure you call ahead and/or plan accordingly. In conjunction, LetterStream will also be closing early on both of those days.

2019 Baja 1000

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Racing through Mexico!

Given today’s headlines it might sound treacherous to drive to Mexico; but how much more so, to make it a thousand-mile road trip through the country. And let’s add a twist of only traveling on unpaved and primitive roads.

Well, Dennis our Technical Services Manager is doing just that this weekend. But because Dennis loves a good challenge, he’s making the trip in a Volkswagen bug.

Dennis is racing in the 2019 Baja 1000, a grueling 1000 mile non-stop road race on nearly impassible roads in a car that’s over 50 years old and has a fraction of the horsepower of any modern car.

There are two things you should know about Dennis. First, he can fix anything (which LetterStream really benefits from and I’m sure his race team does too) and second he has a heart the size of the entire Baja Peninsula. Dennis has joined up with another Dennis, Hollenbeck, and his team to race Class 11 car 1121 through a brutalizing 1000 miles of dust and boulders. But car 1121 isn’t just a race car, it is owned and operated as an extension and fundraising arm of Real Life Ministries an organization that serves the less fortunate ones in Mexico.

So not only does Dennis get the joys of fixing even more things this weekend, he also gets the greater joy of participating in a journey to uplift the downtrodden and help shed light on a ministry seeking to do the same thing.

Dennis, we’ll be watching and cheering as you pound the rocky terrain of Baja Mexico and seek to make the world a little better for those around you.

Check out the following related websites:

Real Life Ministries. https://reallifeministries.org/ “committed to serving the less fortunate, tending to the sick, and providing shelter for the homeless. 365 days a year, 24 hours a day.”

Class 11 Car 1121. http://www.teamh12one.com/ “We are about Running the Race as it describes in Hebrews 12:one , “Therefore, since we are surrounded by such a great cloud of witnesses, let us … run with perseverance the race marked out for us”.”

Baja 1000. http://score-international.com/ November 22 – 23rd 2019. View the livestream of the event at http://score-international.com/livestream-52nd-annual-score-baja-1000

Baja1

Update: November 25, 2019: 

The Baja team fought a brutal battle, enduring one of the most difficult courses in the 52 years of the Baja 1000 history. And congrats to the team, for taking First Place in the group of Class 11 cars. How amazing, to punish the car and driver for over 36 hours of non-stop CARnage and still drive across the finish line. Great job team!

Baja4Baja3

LetterStream gives back with The 2019 Code Red Water Drive!

waterdrivepeople

A quick update on the water drive for Phoenix Rescue Mission.
Brown Community Management (https://www.brownmanagement.com/) invited us to participate with them again this year to help the Mission replenish their water supply of bottled water for needy and homeless individuals. And we gladly joined them again.
The Phoenix Rescue Mission is committed to reducing hunger and homelessness throughout Maricopa County. Their annual fall water drive replenishes their inventories as they work to prevent heat-related deaths in the valley. The water drive is called Code Red (https://phoenixrescue mission.org/codered) and we certainly encourage you to get your company involved in assisting in this event or finding others as a great way to give back.
We’d like to thank Brown Community Management for inviting us to participate. And a big thanks to OPACS (OPACS.com) who provided a box truck with a lift gate and a pallet of water to make this a record year for Brown and LetterStream in our contributions. But the biggest thanks goes to the LetterStream employees who grabbed a pallet, a case or just a bottle and dropped it off selflessly for the benefit of those less fortunate. Our LetterStream team donated 7,800 bottles of water.
Our next event is our annual Toys for Tots toy drive. If you are inclined, stop by and drop off an unwrapped toy if you are in the area. Or better yet, find a way to bring your organization together and share in the joys of giving through an event that you organize.

20% off Orange Paper and Postcards!

October Promotion

No tricks here, we are giving you a treat this Halloween season.
For the month of October, we will be offering 20% off all Orange 8 ½ X 11 paper and Orange Express Postcards.
You have a business to run and customers to keep happy, so we want to help you! For your festive holiday letters and notes look no further than LetterStream. For your fast mailing and printing needs, we’ll get the job done. Don’t wait until it’s too late and all the candy is gone, let us help you this Halloween season.

Las Vegas Debt Connection Symposium and Expo 2019

LetterStream

LetterStream takes on Vegas!

Come say Hi, and meet some of our LetterStream team. There are many ways that you can meet us, but in this case, all you have to do is stop by our booth. Were talking about the Las Vegas Debt Connection Symposium and Expo being hosted at the Red Rock Hotel, September 10th-12th, 2019. Our booth at this Expo will be stocked with our fantastic and passionate staff.

This Expo will be “focusing on networking and connection with clients, service providers, product suppliers, agencies, and attorneys- at a whole new level… This symposium and Expo’s concept is to have an opportunity to meet peers and other industry professionals, as well as finding new products and services that might make your job easier, better, more efficient, more productive, etc.”  (DCSE)

LetterStream is going to have staff on hand to explain why outsourcing print and mail projects makes the most sense, as well as showing how mail managers can get their important mailings out the door in as little as two minutes. We’re sure there will be many questions about how Certified Mail can be sent and tracked online without ever going to the post office, and will be more than happy to answer every last one of them.

Please stop in and see us about your first-class mailing, statement mailing, payment coupon booklet printing, FedEx letters, annual meeting notice, postcards, certified mail, and any other mailing projects that you might need for a better solution.

Be sure to stop by booth #202, and say hello. We will be awaiting your arrival. See you soon!

LetterStream Learns – Internal Training Brand

LetterStream Learns Brand

We had a fun day today.  Well, we probably have fun most days, but today we launched our new internal training brand; LSLearns.  LetterStream always wants to develop, and cultivate an internal culture of learning to go along with our already “fast and perfect mail” mantra and our “mad customer love” vision for customer service.

It is our belief that as employees grow and learn they start to discover their unique talents that can unlock a tremendous amount of capability.  David, our President, is often heard saying that inside everyone is a hidden super power that can manifest itself in the workplace in amazing ways.  LSLearns is an attempt to formalize our belief that people, when awakened in the right way, can do amazing things.

Some skeptics may say, “Ah, this is just an attempt to squeeze more productivity out of people”.  We might respond; “Sure! Sort of.” After all, what’s wrong with more productivity? But “squeeze” probably doesn’t capture the essence of our training efforts, instead we might use the word “foster”. By creating training, learning and growing opportunities we allow our employees to decide how much effort to put into their own career development plan, and hopefully inspire them along the way to be excellent at whatever it is they are doing.

Leader of Leaders and Learner of Learners, Kay Coleman, helped us launch the day, and our new brand, by leading us through some activities to engage our minds in different ways.  Kay has been an active learner, teacher and facilitator for most of her life, was Program Director with iLeadAZ – a program developed to lead school principals to greater success, and now provides consulting services to companies (like ours!).  Thanks Kay, for coming along side us with our passion for learning!

Off To The CAI Arizona Trade Show In Glendale, AZ

Central Arizona Chapter CAI - Community Association InstituteLetterStream will have a booth at the Arizona Chapter CAI (Community Association Institute) trade show again this year.

The event is this Friday, April 4th, 2014 at the Glendale Civic Center in Glendale, AZ.

This will be a great local event with:

FREE FOOD — lunch provided between 12:30 – 2:30
FREE RAFFLES — drop your business cards for lots of chances to win
FREE STUFF — the usual; pens, sticky notes, stress balls, etc.
FREE FUN — catching up with current and prospective vendors and business partners

We will be in booth H1. Interesting booth number, but we will be in the hallway by the registration table. Be sure to stop by and meet our crew and learn how LetterStream can help improve your mailing process.

This event is free to homeowners, community managers, board members, property management employees, etc. (i.e. just about everyone). Click here for registration.

The Trade Show Floor and Hallway Exhibits will be open from 9:30 am – 12:30 pm.

It’s a can’t-miss opportunity to stop by and say “Hi” to the LetterStream team.

Glendale Civic Center ~ 5750 W Glenn Drive ~ Glendale AZ 85301