Easy Mail | LetterStream Blog

Certified Mail Is the ‘Read Receipt’ That Actually Means Something

Here’s a fun little game: go search your inbox or text messages for “read receipt.” Now, try to remember the last time that actually meant something.

Can’t think of one? Same.

Because while email and text read receipts might give you a tiny dopamine hit, “Ooh! They saw it!”—they don’t hold up in a courtroom, a compliance audit, or even in a conversation where someone swears they never got your message.

But you know what does?

Certified Mail. And yes, it’s still alive, well, and wildly underrated in 2025.

Email Is a Great Tool—Until It’s Not

Look, we’re not anti-email. It’s fast, free, and fine for 90% of your communication. But the moment you need real accountability, something legally trackable, something your future self won’t regret. Just know: email isn’t it.

That’s when Certified Mail steps in like the responsible older sibling who keeps receipts.

Here are some examples:

Need proof a client actually got that legal notice?
Need to confirm a resident received the HOA violation letter you sent last week?
Need to settle a dispute without playing “he said, she said?”

Cue Certified Mail.

Certified Mail is your “We did our job” card. It comes with tracking, timestamped delivery and delivery attempts, and a return receipt if you want it. It’s not just a message—it’s your lifeline for your business.

What Certified Mail Does That Email and First-Class Mail Can’t

Let’s break it down. Because not all mail—and definitely not all “read receipts”—are created equal.

Sure, First-Class Mail is already a big step up from email—it’s physical, it gets business-critical mail where it needs to go, and shows that you took the time to send something real. And for most business mailings, it’s plenty and good enough.

But when you’re dealing with business-critical communication, where the stakes are high, timelines matter, or legal protection is a must, Certified Mail adds to the paper trail. The timestamps, the proof of sending, the receipts and the signature make all the difference when it comes to these types of mailings.

That’s the difference between “We sent it” and “We can prove it.”

There’s something powerful about receiving Certified Mail. It doesn’t just say “we sent this”—it says “this matters.”

Certified Mail Isn’t Just for Lawyers Anymore

To this day, Certified Mail is essential for lawyers. A lot of our customers are lawyers, and for good reason. But it’s expanding and becoming more common in other industries as well. Here’s where we see it the most (and keep in mind, it’s suitable for any and all industries in the end).

HOAs: sending annual meeting notices, fines, and certified compliance letters
Law firms: protecting themselves (and their clients) with documented delivery
Construction companies: mailing lien notices, pay apps, and change orders
Financial services: delivering statements and disclosures with proof

These are make-or-break communications, and no one wants to “hope the email went through” when dollars, deadlines, or disputes are involved.

You Don’t Have to Wait in Line to Send Certified Mail

Now here’s where it gets good: Certified Mail doesn’t have to be annoying anymore.

No more filling out paperwork. No more green cards. No more standing in line behind someone shipping a ton of documents at the Post Office, making your wait time even longer. No more typing in long tracking numbers to see where your Certified letter is.

You can send Certified Mail online in just a couple of minutes with LetterStream. You upload your documents, and we print it, stuff the Certified envelope, apply postage, mail it, and track it. You get the confirmation, and you can track it all from within your account. The recipient gets the message. No drama. No guessing. No “maybe they saw it.” Just the real kind of “read receipt.”

If It’s Important, Send It Certified Mail

If your future self needs proof, send it as Certified. If your company wants peace of mind, send Certified. If you’re tired of wondering whether something got there or not…you get the idea. Just send it as Certified Mail, plain and simple.

Why?

Because “I never got it” stops working the second you’ve got tracking, delivery confirmation, and a return receipt in hand or in our case an Electronic Return Receipt online.

And that folks, is something email just can’t do.

Need to send Certified Mail without the Post Office hassle?
We’ve got you. Learn more about how to send Certified Mail online here.

LetterStream offers bulk printing and mailing services, allowing companies to send physical mail online. Whether it’s online USPS Certified Mail, First-Class Mail, FedEx 2Day, or postcards, we give both small businesses and large corporations the time and freedom back to work on tasks that better serve the company. If you’re interested in creating a free account, you can do so here.

Here’s the Truth About Sending Certified Mail to a P.O. Box

You’d think mailing something to a P.O. Box, especially Certified Mail, would be simple, right? Just drop it off, USPS does their thing, the person picks it up, end of story.

But if you’ve ever tried tracking a Certified letter headed to a P.O. Box, you probably ran into a moment of “Wait… what is happening here?” Can I actually send Certified Mail to a PO Box?

We get this question a lot. So let’s break it down.

Yes, Certified Mail Goes to P.O. Boxes. No, It Doesn’t Work Quite the Same Way.

The short answer is yes, USPS does deliver Certified Mail to P.O. Boxes, but the process is a little different from delivering to someone’s front porch.

Instead of dropping it in the box like regular mail, USPS places a notice slip inside the recipient’s P.O. Box. That slip tells them they have a Certified Mail item waiting—and they need to come to the counter and sign for it. No signature, no delivery.

So while the address is technically correct and reachable, the final handoff still requires a human being to show up and sign.

Why Tracking Can Get Confusing

If you’re watching tracking updates like a hawk (understandable when deadlines or legal requirements are involved), here’s what you’ll see:

Delivered to Agent or Notice Left – This means the slip went into the P.O. Box. The mailpiece is sitting behind the counter waiting for pickup.
Awaiting Pickup – Still waiting on the recipient to sign for it.
Picked Up – Once they head to the post office and claim it.

This is where people get tripped up. That first scan—”Delivered to Agent”—is not the same as “Delivered to Recipient.” It just means the first step was completed. The accountability piece (that signature) is still pending.

What If They Never Pick It Up?

If the recipient never comes in to sign for it, USPS will make a few attempts and eventually return the letter to you as unclaimed. That’s one reason why time-sensitive Certified Mail (like legal notices or compliance documents) should be sent early enough to account for delays.

You can also request a Return Receipt or Electronic Return Receipt when sending Certified Mail to a P.O. Box—just know that it’ll only be returned once the item is picked up and signed for.

And Yes, Businesses Do This All the Time

Plenty of government agencies, law offices, HOAs, and medical providers send Certified Mail to P.O. Boxes. Some recipients even prefer it for privacy or convenience. The key is just knowing what to expect from the process and planning around the potential lag if the person doesn’t grab their mail daily.

If you’re sending Certified Mail through a platform like LetterStream, the tracking dashboard makes it a lot easier to monitor all this without having to constantly refresh USPS pages.

So, Can You Send Certified Mail to a P.O. Box?

Can you send Certified Mail to a P.O. Box? Absolutely. Just remember, it’s not quite “drop and done.” There’s a process. A signature. A wait. But it’s still one of the most trusted, accountable ways to send mail—especially when what you’re sending actually matters.

LetterStream offers bulk printing and mailing services, allowing companies to send physical mail online. Whether it’s online Certified Mail, First-Class Mail, FedEx 2Day, or postcards, we give both small businesses and large corporations that time and freedom back to work on tasks that better serve the company. If you’re interested in creating a free account, you can do so here.

Small Businesses Can Easily Save Time by Sending Mail Online

Running a Small Business? Here’s the Truth: You Don’t Have Time to Send Mail

I don’t know who needs to hear this; small business owners may be superheroes but they can’t do everything all the time. No matter how much they may want to.

Trust me, I’ve been there.

Every week, I talk to people juggling sales calls, fixing printers, answering customer emails, reviewing budgets, mailing invoices, basically just trying to run their business, sometimes all before lunch. The hustle is real, but the exhaustion is even more real.

And somewhere in the middle of all that, you’re also supposed to figure out how to scale?

It’s a lot! But there are some solutions that can help you manage, at least some of your tasks.

That’s where online platforms come in—not as some shiny tech trend, but as a legit way to give you your actual time back.

Let’s talk about that for a second.

You Don’t Have a Time Problem. You Have a “Too Much Stuff” Problem

The thing that eats up time isn’t usually one big project—it’s 37 tiny ones. Like printing and mailing letters one by one (I beg you, please stop doing this) or waiting to send out statements until “there are enough to make it worth the trip.”

I hear that one a lot.

But guess what? Waiting for mail to pile up can just get you behind. Not to mention the time, energy, and money it takes for supplies, postage, and gas to get your mail out.

This is one of those places where a good online platform changes the game. Especially if you use LetterStream (see what I did there?) You don’t need to wait. You don’t need a minimum. You just upload the file and poof—it’s mailed. Certified Mail with tracking, First-Class, FedEx 2Day, pretty much whatever you need mailed, we can make it happen.

There are no Post Office trips, no printer jams, and no awkward conversations with Cheryl in the office about whose turn it was to buy stamps.

You Don’t Need a Bigger Team—You Need Better Tools

If you’ve ever thought, “We’re just too small to outsource that,” I get it, and I hear you.

But it’s not about being “big enough.” It’s about being smart enough to say, “I shouldn’t be doing this by hand anymore.”

Mail is one of those sneaky things that seems manageable—until it’s not. Until you’re up late stuffing envelopes for a compliance deadline. Until the return address stamp runs dry or the postage meter isn’t working right. Until you realize you’ve spent a quarter of your week doing something that could’ve been automated.

That’s why we built our platform to feel like you’ve hired someone without actually hiring anyone. Literally, all you have to do is upload your documents, and we’ll handle the printing, stuffing, postage, and mailing. Like magic, but USPS-approved.

You Started This Business for a Reason. It Probably Wasn’t to Buy Envelopes

There are so many great platforms out there that save small businesses time when it comes to email marketing, accounting, scheduling…you name it.

But mail is still this weird gap no one talks about. It’s like the boring admin task that somehow still runs a huge part of your operations. And when it’s not done right—or not done at all—it can cause real problems.

We’re not here to fix everything. But if we can make mail one less thing you have to think about, that’s a win. And it’s a big win.

Because your best energy should go into growing your business, not folding paper and hunting down stamps.

You Deserve to Run a Business That Doesn’t Burn You Out

If you’re still mailing everything manually, ask yourself why.

Is it saving you money? Probably not.
Is it helping you scale? Definitely not.
Is it just what you’ve always done? Yeah… that’s usually it.

Let the old way go.

You don’t need to do it all. You just need to stop doing the parts that can be done for you.

And if mail is one of those parts? We’re here. No minimums. No stress. It’s that simple. Remember, small businesses don’t have to do it all and it usually doesn’t help them save money in the end either.

Curious what it looks like to never visit the Post Office again?
Start here: LetterStream.com

Send Mail Online Instead of Going Out In the Heat

You know that feeling when you open your car door in July and it hits you like a furnace? Now imagine lugging a box of letters through a parking lot that could fry an egg on the pavement (is that only out here in Arizona that happens?)… all to stand in line at the Post Office behind someone shipping a ceramic flamingo to Wisconsin.

Yeah. That’s summer mail season, the old-fashioned way.

But here’s the truth: You don’t have to do this anymore. Not for statements, notices, compliance letters, invoices—none of it.

Our customers haven’t stood in a Post Office line for years. And no, it’s not because they gave up on mail. It’s because they found a better way to send it.

Summer Is No Time for Errands That Could Be Done Online

Between triple-digit temps and packed calendars, summer is chaotic enough. Maybe you’re managing HOA mailings, prepping open enrollment notices, or just trying to keep up with monthly statements without breaking a sweat (literally).

So why are so many businesses still driving their mail to the Post Office like it’s 1999?

You don’t get bonus points for personally handing it to the clerk.
You’re not saving time.
And let’s be honest—by the time you cool off again, the day’s already half gone.

The biggest myth in business mail is that you have to do it all yourself. You don’t.

You Can Send Real Mail Online. Like, Right Now.

No lines. No stamps. No heatstroke.

With the right setup (hint: that’s us), you can upload a job from your desk and we’ll print it, insert it, and mail it—whether it’s one letter or one million.

And it’s not just easier on you. It’s actually faster. Most jobs are out the door by the next business day, 95% to be exact. So instead of playing delivery driver in flip-flops and regretting your life choices, you can stay cool and get back to the work that actually matters.

You Deserve Better Than a Post Office Sweat Session

There’s no prize for enduring the Post Office during the hottest months of the year. So why do it? Especially when you’ve got A/C, iced coffee and a nice office to escape the heat, along with other very important things to get done.

Let us handle the mailing. That’s our lane. (And spoiler: it’s climate-controlled.)

If you’re still stuffing envelopes in your office, at your kitchen table or doing Post Office runs in 100-degree weather, it’s time for an upgrade.

Let’s make this the summer you stop sweating the small stuff—literally.
Send your mail online and stay in the shade.

The Best Way to Send Construction Mail Is Online

Construction Projects Move Fast. Your Mail Should, Too.

Running a construction company means living in the land of blueprints, bids, and bottlenecks. One day you’re chasing a lien waiver, the next you’re tracking down a signed contract from a subcontractor who swears they “faxed it.” (Sure, they did.)

It’s a hands-on industry. But here’s the part that baffles me: so many construction businesses are still mailing things the old way—printing documents in-house, stuffing envelopes, licking stamps, and physically heading to the post office.

Sound familiar? If so, it’s time to rethink it. Especially when you can send Certified Mail online without ever leaving the job site.

The Problem with Mailing Lien Notices the Old-Fashioned Way

Construction companies deal with some of the most time-sensitive and legally critical mail out there. Think:

Construction lien notice mailings
Subcontractor agreements
Change orders
Compliance forms
Certificates of insurance
Waiver tracking
Final pay applications

Each of those could be the difference between getting paid or getting sued. So why gamble with missed deadlines or bad recordkeeping?

If you’re still relying on someone in the office to remember when lien letters are due—or worse, driving to the post office yourself—it’s not just inefficient, it’s risky. Lien deadlines don’t care if your admin is out sick or your copier is jammed.

Why It Pays to Send Certified Mail Online

You’re already outsourcing the things you don’t want your crew doing—like electrical, or HVAC, or asbestos abatement. Mailing should be no different.

With an online mailing service for business, here’s what changes:

You upload your notice or contract from your computer (or phone).
It gets printed, prepped, and mailed—Certified, First-Class, or however you need it.
You get digital proof it went out, and a record of everything.
You never touch an envelope or postage again.
You get your time back.

That means no more waiting at the Post Office counter (woohoo!) with green cards. No more hoping your lien notice didn’t get lost in the shuffle. No more “I think we mailed it?” drama.

Just uploaded. Done. Logged. Tracked.

Construction Companies That Outsource Mailing Stay on Track

Contractors who outsource mailing services tend to have one thing in common: they’ve stopped sweating the paperwork. Not because it’s any less important—but because they’ve systemized it.

Let your team build. Let the mailing experts mail. It’s really that simple.

Whether you’re mailing one Certified letter or 1,000 lien notices, it’s the same click-and-go process. That’s especially helpful if you’re running multiple projects across multiple states, with different deadlines and requirements.

Time is money—and also sanity.

The Bottom Line: Don’t Let Mail Delay the Build

Mail may not be what you think about when you’re quoting steel or managing a site walk, but it’s often the thing that can quietly derail your cash flow or compliance.

Sending certified mail online or mailing construction lien notices digitally isn’t just easier—it’s smarter business.

So the moral of the story is, stop stuffing envelopes. Stop chasing tracking numbers. And definitely stop driving to the Post Office when your boots are already caked in mud. Take yourself out to lunch instead.

There’s a better way to do this.

We’ll handle the mailing. You go build something.

USPS Releases New Baby Animal Forever Stamps—And They’re Pretty Darn Cute

See the official USPS Baby Wild Animal Stamps here: New USPS Stamps Celebrate the Irresistible Charm of Baby Wild Animals – Newsroom – About.usps.com

Let’s be real: the mail has never looked this adorable.

On May 23, 2025, the U.S. Postal Service dropped its newest Forever stamp series at the Rocky Mountain Stamp Show in Aurora, Colorado. The theme? Baby wild animals. The vibe? Wholesome woodland magic. The buzz? Totally deserved.

From chipmunks and bobcats to fuzzy owlets and curious foxes, this 10-stamp collection highlights some of North America’s most beloved little creatures in soft, playful colors that feel more storybook than safari. Think modern design meets nature documentary’s cutest B-roll.

What’s in the Set?

Here’s the roll call of the stars:
🦊 Fox
🦉 Owl
🦌 Deer
🦭 Seal
🐰 Rabbit
🦝 Raccoon
🐻 Bear
🦨 Skunk
🐱 Bobcat
🐿️ Chipmunk

They’re not photos—they’re stylized illustrations by artist Tracy Walker, designed in collaboration with art director Greg Breeding, who’s helped shape many of USPS’s most beloved releases.

Each one captures a bit of curiosity, a dash of mischief, and a whole lot of charm.

Yes, They’re Real Forever Stamps

These aren’t just for looking at. They’re official USPS Forever stamps, which means they’ll always cover a one-ounce First-Class letter, no matter how much postage rates rise in the future. Functional, yes. Frameable? Also yes.

They’re available in booklets of 20, featuring two of each design—perfect for everyday use or for collectors who appreciate the softer side of philately.

Where to Get Them

You can find the “Baby Wild Animals” stamps at post offices nationwide or order them online via the USPS Postal Store.

Just One More Reason to Love Mail

We might be a little biased, but this is exactly the kind of thing that keeps us excited about mail. It’s not just about getting something from point A to point B—it’s about adding a human touch, even when the message is short and sweet.

And if that message happens to come with a baby bobcat on the outside? Even better.

Remember, even though the USPS now has the cutest stamps out there, when it comes to sending business-critical mail, it’s still easier to do online. Click here for a free account and to learn more about how LetterStream helps you easily send mail online.

LetterStream offers bulk printing and mailing services allowing companies to send physical mail online. Whether it’s online Certified Mail, First-Class Mail, FedEx 2Day, or postcards, we give both small businesses and large corporations that time and freedom back to work on tasks that better serve the company. If you’re interested in creating a free account, you can do so here.

Sources:

USPS Newsroom – Baby Wild Animals Stamp Release
USPS Postal Bulletin – Stamp Info
Linn’s Stamp News – Rocky Mountain Stamp Show Coverage
USPS Postal Store – Purchase Baby Wild Animals Stamps

Meet Aaron Harris, Our New Head of Sales at LetterStream

When Aaron Harris joined LetterStream as our new Head of Sales, we knew we were bringing on someone special. From day one, he showed up ready to dive in, connect with our customers, and help move the needle in all the right ways for those looking for smarter business mail solutions.

His first big debut? The 2025 CAI National Conference in Orlando—and let’s just say, he made an impression.

Making a Strong First Impression at CAI National

Whether you caught him mid-conversation at the booth, answering tough questions about HOA mail, or just sharing a laugh with a board member juggling too many community deadlines, Aaron brought a level of energy and authenticity that turned heads (in the best way).

We’re now a couple of weeks out from the event and we’re still hearing from folks who said, “Wait—who was that guy? He was great.” That’s Aaron. He listens, he leads, and he shows up with real solutions—something that fits right into how we serve reliable print and mail services every day, for all customers in all industries.

Helping HOA Managers and Organizations Get Ahead.

Here’s the thing: Aaron gets it.

He understands the real-life challenges our customers face—the last-minute mailings, the compliance pressure, the scramble to get things out the door. He’s already bringing fresh ideas to the table, the kind of ideas that help our clients get ahead of their mailing strategy instead of constantly playing catch-up.

Whether it’s optimizing communication for community associations, helping clients streamline Certified Mail, or improving how new users navigate our platform, Aaron’s already adding value to how we help businesses send important mail online—easily, securely, and on time.

Collaboration, Curiosity, and Customer Focus

More than anything, Aaron fits in here in the best way. He cares about people. He’s curious, he’s collaborative, and he’s not afraid to roll up his sleeves. That’s the kind of leadership that makes a difference, not just in sales—but across the entire customer experience.

And at LetterStream, that’s exactly what we’re about: making mail easier for our clients, from HOA notices to statement printing, from Certified letters for lawyers to bulk mail projects for 3rd Party Administrators and everything else in between.

What Aaron Brings to the Future of LetterStream

We’re excited for what’s ahead. Aaron’s helping us think bigger about how we serve the HOA space, legal professionals, small businesses, large businesses, those in construction and anyone looking for a more reliable way to send mail.

He’s already finding ways to make it even easier for new clients to get started, feel supported, and know they’ve got a real partner in their corner.

Welcome to the LetterStream family, Aaron. We’re lucky to have you!

HB1003: Certified Mail Requirements In Washington — What You Need to Know

Washington State Implements New Certified Mail Mandate for Landlords HB1003

When it comes to legal notices, certain pieces of mail can’t be left to chance. Across the country, USPS Certified Mail is often mandated by law to ensure delivery of sensitive, time-critical documents, giving senders proof that they mailed it, and proof that the recipient got it (or at least that an attempt was made).

Whether you’re dealing with eviction notices, contract terminations, court documents, or compliance communications, USPS Certified Mail provides that extra layer of accountability—something many industries are required to maintain by law.

Washington State’s HB1003: What Landlords Need to Know

A perfect illustration of these USPS Certified Mail requirements comes from Washington State. Beginning on July 27, 2025, House Bill 1003 (HB1003) introduces new mandates for landlords when serving termination notices to tenants.

Under the law, if a landlord can’t personally serve the tenant, they must:

Leave the notice with a person of suitable age and discretion at the premises, and
Send a copy via USPS Certified Mail, prepaid to the tenant’s last known address.

Oh—and the notice must include the specific date by which the tenant needs to comply or vacate.

Also, when serving notices by USPS Certified Mail, landlords must allow an additional five days for delivery (again, from within the state of Washington) before initiating an unlawful detainer action (a.k.a. eviction proceedings).

Who Does This Affect?

This isn’t just a heads-up for landlords. It’s a wake-up call for:

Property managers: Missing a deadline or serving a notice incorrectly could delay evictions and open the door to legal disputes.
Legal professionals: Ensuring proper service is now a legal minefield if you’re not factoring in mailing timelines and method-specific delays.
Real estate investors: Every day of delay can impact occupancy, cash flow, and ROI, especially when timing affects your ability to act.
Compliance teams: This law is just one example of how fast regulations can change, and if you’re not staying ahead, you’re already behind.

The USPS Certified Mail process is no longer just a “nice to have” — in many cases, it’s a compliance requirement. Not following it? That could mean legal delays or worse.

Where to Read the Full Bill – HB1003

If you want to review the official language of the legislation, you can find it directly on the Washington State Legislature’s site here: Washington State Legislature – HB 1003 Summary

Mailing Compliance: The Bigger Picture

As laws like HB1003 become more common, businesses across the U.S. need to keep up with changes in mailing compliance, especially for legal documents and time-sensitive communications. USPS Certified Mail remains one of the most trusted ways to ensure you’re doing things by the book.

So while Washington landlords need to pay close attention to where their Certified Mail is postmarked, most other industries and states can still take advantage of the speed and convenience of sending important mail, like Certified Mail, online. Click here to learn more.

LetterStream’s Online USPS Certified Mail

LetterStream^® is uniquely positioned to handle USPS Certified Mail with unmatched speed, accuracy, and reliability—thanks to our cloud-based platform, powered by a proprietary methodology, driven by the highest industry standards, and backed by decades of mail production expertise. Our advanced print automation ensures each certified USPS letter is processed with precision, while our Stream Process guarantees a consistent standard of excellence — visible in every envelope we send. With full tracking, archival of mailing records, and confirmation receipt accessibility, senders gain total confidence knowing their critical communications are managed, monitored, and documented from start to finish. Learn More.

Sources:

LetterStream’s 2025 Q1 Bonus Party at Snakes & Lattes!

Woohoo! It’s bonus party time again at LetterStream!

On Wednesday, May 21st, the LetterStream team headed to Snakes & Lattes in Tempe for our quarterly bonus celebration. The theme? Olympic Board Game Night. The vibe? Energized, connected, and a little competitive (in the fun way).

Let me tell you how it went.

A Night of Teamwork

We split into teams, grabbed some game boards, ate some food, sipped on yummy lattes, and dove in. No printers, no tracking numbers—just great people, games, and a lot of laughter.

Some teams came to win. Others just came to eat delicious food and roll dice. Either way we got to be together as a work family.

The board game “Olympics” wasn’t just a clever name—it turned into an actual team showdown, with rounds of strategy, bluffing, guessing, and cheering each other on.

We didn’t crown a champion, but let’s just say some teams walked away feeling very accomplished.

Food, Lattes, and That Off-the-Clock Magic

Snakes & Lattes was the perfect setting. Chill atmosphere, excellent menu, and enough coffee to keep us wide awake even after the longest round of Monopoly.

More importantly, it gave us the chance to catch our breath and catch up. These quarterly parties aren’t just about having a good time—they’re also about being together. Getting to talk about something other than mail job or turnaround times. It’s about saying thank you for the hard work that each team member puts in day after day, quarter after quarter, year after year. And a little bit about finding out who’s really good at trivia. Or who’s been quietly training for this moment their entire board-game-loving life. We’re here for it all.

Celebrating Accountability, LetterStream-Style

Each quarter, we highlight a core value, and this time, it was Accountability.

Just like every other bonus party we had a great slideshow to represent the last quarter and showcase our progress and even ways we can continue to improve. We also take the time to recognize new team members, highlights, promotions and new changes. We love to recognize that our team shows up for each other, owns their part of the process, and keeps things moving when it matters most. Q1 demanded that and our team delivered.

Like we mentioned above, this party was our way of saying thanks— in real time, with real connection and of course, with lots of really fun times!

Until Next Time…

To everyone who helped make the night happen—thank you. For showing up, playing along, and being the kind of team people are proud to be part of.

Q1’s in the books. Q2, we’re coming for you—with a little caffeine and a lot of momentum!

Stop Holding Onto Your Mail. Send It Out ASAP.

You know that stack of letters sitting on your desk? The ones you’re “waiting to send” until there are a few more to make it “worth it”? Yeah. That stack is not doing you—or anyone else—any favors.

Let’s talk about the myth that mailing more at once is better. Because honestly… It’s not, at least at LetterStream.

More Pieces Don’t Equal More Value

Somewhere along the way, a lot of folks got the idea that you should wait until you’ve got a big pile of letters before sending them out. Like it’s bulk trash day and you want to make it count.

We get the logic: maybe you’re hoping for a discount, or maybe batching just feels more efficient. But when it comes to important business mail—statements, notices, compliance letters, time-sensitive anything—that delay? It costs more than you think.

There’s no secret reward for holding onto mail like it’s fine wine. It doesn’t get better with age. There’s no “bulk magic” happening behind the scenes. The truth is: with the right system in place, sending one letter or 100 should feel exactly the same—easy, fast, handled.

And if you’re using a platform like ours, that’s exactly how it works.

Late Mail = Bigger Headaches

Here’s the part no one likes to admit: waiting to send mail can quietly wreck your timeline. Especially if you’re managing compliance deadlines, homeowner notices, invoices, or legal documents.

We’ve seen it too many times. A team waits to bundle everything up. They finally hit send. And by the time the mail lands, it’s already too close to the deadline—or worse, too late.

Then comes the damage control. The “we swear we sent it” emails. The callbacks. The fines. The escalations. And all because someone thought they’d get a gold star for waiting until they had a full stack.

You’re Not Saving Money by Waiting

Let’s be really clear: there’s no magical price break coming for your batch of 27 envelopes versus the 5 you had yesterday.

First-Class Mail rates are what they are. Certified Mail? Same deal. Whether you’re sending one or sending now, the cost per piece doesn’t drop just because you waited. And if you’re using a system that charges fairly for exactly what you send—no hidden minimums or batch penalties—you’re not getting some hidden bonus for holding back.

You’re just making your life harder.

Not Waiting Helps LetterStream, Too.

Here’s something else to consider—not just for you, but for the whole ecosystem.

When you wait and then drop a giant job all at once, it takes up one of our production machines for longer than necessary. That can slow down other jobs in the queue—yours included. When mail flows in more evenly, we’re able to keep things moving fast, clean, and on time for everyone.

It’s kind of like a highway: if everyone merges calmly, we’re all cruising. But when 500 cars try to get on the freeway at once, well… you’ve seen what happens.

So if your job is ready, go ahead and send it. It helps your own timeline—and makes the whole process smoother across the board.

Send It When You Have It

That’s our advice. Simple, but solid.

If you’ve got mail ready to go—send it. Don’t let it hang around your office. Don’t wait for a mystical “right time.” Don’t risk missing your deadline because you wanted to be more “efficient.”

We built our mailing platform to be ridiculously fast, no matter how many pieces you’re sending. Upload a PDF, click send, and it’s out the door. Whether it’s one notice or a thousand.

So go ahead—knock that letter off your list. The future you (and your clients, your board, your auditor, your accountant, and your sleep schedule) will thank you.