How To Easily Send Recall Notices Online

Sending recall notices is easier than you think. So easy, in fact, that you can send your recall letters right from your home or office. Imagine this: It’s a typical Tuesday morning, and just as you’re gearing up for the day with a coffee in hand, your team bursts in (or calls you) with news of a product recall. Maybe it’s a small part, or maybe it’s something more significant, but one thing’s clear: you need to reach out to your customers—fast.

Sending recall notices can feel like a juggling act. It’s about more than just getting the message out; it’s about getting it right, keeping your customers safe, and ensuring your company remains in good standing. But here’s the kicker: done right, recall notices can actually boost customer trust and loyalty. They don’t have to be a headache if you have the right strategy in place.

The Purpose of a Recall Notice

Recalls serve as a proactive measure, one that prioritizes customer safety. And yes, they’re often legally required, but more than that, recall notices show your customers that you have their well-being in mind, especially when it matters most.

A good recall notice is straightforward, including only the essentials: what’s being recalled, why it matters, and what the customer should do next. Think of it as the golden rule for recall notices—keep it simple and actionable.

Why Sending Snail Mail Is Essential in Recall Notices

Now, you might wonder, “Can’t we just email it and call it a day?” Unfortunately, for many recalls, email alone doesn’t cut it. For many industries like automotive, consumer goods, and pharmaceuticals, sending physical mail is often required. And beyond compliance, physical notices are simply more tangible. They feel real—and they make a real impact.

But here’s where things can get tricky. Between managing addresses, printing, mailing, and ensuring delivery, sending thousands of recall notices can feel like juggling on a tightrope. That’s why many companies look for reliable mailing partners who specialize in high-stakes, time-sensitive mail.

The Power of Partnering with a Mailing Service

Think about what it would be like having a partner who can handle the entire recall process for you—from printing to mailing and tracking. That’s the dream, right? When you outsource recall notices, you’re not just checking off a box; you’re making sure every message reaches the right person at the right time.

Now, think about what it would be like having a partner who can handle the entire recall process for you—from printing and mailing to tracking. Working with a mailing service for your recall notices is bascially like having a backstage crew handling all the details and that’s the dream, right? Your focus stays on supporting your customers, while your partner handles the logistics, ensuring each notice gets sent out where it needs to go—quickly and accurately.

Here’s what a strong mailing partner brings to your recall game:

Speed: Timing is everything in a recall. Delays simply aren’t an option. With an experienced partner, you can get notices out in days, not weeks.
Accuracy: Sending a recall notice to the wrong address? Not a great look. A good mailing service will have systems in place to double-check accuracy and reach the right audience.
Compliance: From secure data handling to meeting industry standards, an experienced provider ensures that you’re fully compliant every step of the way.The result? A smoother process for you and peace of mind for your customers.

Common Pitfalls to Avoid With Recall Notices

Let’s face it: sending recall notices can have its share of challenges. Here are a few pitfalls we’ve seen companies encounter—and how partnering with an expert mailing service can help avoid them:

Outdated Customer Information: Ever tried to reach a customer who moved years ago? It’s frustrating—and it undermines the impact of your notice. A dedicated mailing partner can help by verifying addresses and reducing the chances of returned mail. We refer to this service as Address Cleanup here at LetterStream.
Missing Follow-Ups: Sending one recall notice is rarely enough. Some customers need a second reminder. Setting up a follow-up plan and scheduling out your mailing makes a huge difference.
Complicated Next Steps: Recall notices should be easy to understand and act on. A skilled mailing partner ensures your notices are formatted clearly, making it simple for customers to know exactly what to do. LetterStream offers something called a PDF Preflight tool in customer accounts, which allows them to make sure addresses and content are structured correctly for First-Class Mail and Certified Mail.

Recall Notices Made Easy with LetterStream

Handling a recall is already challenging—sending out notices shouldn’t make it harder. That’s why we’re here to help make the process smooth and straightforward by easily sending mail online. By offering print and mail online, we’re ensuring your recall notices go out quickly and reach the right people without any fuss. From printing, folding, and inserting to mailing, we handle every step, leaving you free to focus on what matters most: your customers. With us taking care of the logistics, sending recall notices becomes one less thing to worry about—quick, accurate, and easy.

Here’s the fun part. You can choose to send your recall letters via First-Class mail or some of you may be asking, “can you send certified mail online?” and the answer is yes! If you want send your recall notices as Certified Mail, we not only let you do that but we also let you track them right from inside of your account. It really is that easy with online printing and mailing companies…well at least at ours.

Trust and Transparency in Every Envelope

A recall notice is more than just a piece of mail. It’s a lifeline that keeps customers safe, builds trust, and strengthens your brand reputation. By sending timely, accurate recall notices, you show customers that you’re proactive about their well-being. And yes, it’s legally required in many cases—but even without the mandate, it’s simply the right thing to do.

LetterStream is an online printing and mailing service company, offering bulk printing and mailing business mailing solutions for businesses of all sizes, from those with small business mailing needs to Fortune 500 companies that want to send mail online. Click here to create a free account.

How to Simplify Sending HOA Violation Notices

In the world of Homeowners Associations (HOAs), managing violations can be one of the most challenging aspects of maintaining community standards. Sending out violation notices is often a tedious and time-consuming process that requires careful attention to detail, accuracy, and timeliness. As industry leaders, you’re well aware of the importance of clear communication and consistency in handling these sensitive matters. However, the traditional methods of sending violation letters often introduce inefficiencies, stress, and even risk of non-compliance.

The Pain Points of Traditional HOA Violation Management

For many HOA managers, the process of managing violation notices can quickly become overwhelming. From drafting the letter, and ensuring accurate addresses, to physically sending mailing notices, every step involves potential pitfalls. These challenges often include:

Time-Consuming Processes: Crafting each letter and preparing it for mailing takes valuable time away from more strategic tasks. The manual process of printing, stuffing, and mailing can consume hours that could be better spent on improving community relations and planning.
Late and Inconsistent Sending: Ensuring that every violation notice gets out on time to be sent to its intended recipient promptly and consistently can be a logistical nightmare. Missed or delayed letters being sent can result in disputes, increased tensions, and even legal complications.
High Costs: Between printing, postage, and labor, the costs associated with mailing violation notices add up quickly. Many HOAs struggle with balancing the need for effective communication and the financial constraints of their budget.
Risk of Non-Compliance: Incorrectly sent notices or failure to adhere to timelines can result in non-compliance with local laws and regulations. This risk can lead to fines, legal challenges, and damage to the HOA’s reputation.

These pain points not only burden the administrative staff but also affect the overall harmony and satisfaction of the community members.

So, what’s the solution?

Streamlining the Process with an Advanced Mailing Service

Imagine a world where sending out violation notices is no longer a burden. A world where the process is automated, reliable, and cost-effective. A world where sending mail online was easier than ever. Sounds pretty great, doesn’t it? Well, guess what? It’s not too good to be true. This is where a specialized mailing service tailored for HOAs comes into play.

By leveraging a professional mailing service, HOAs can:

Save Time: This is the big one. Managing violation notices can be a time-consuming task for community managers and HOA administrators. If you’re in charge of them you know the pain they can cause. The hours spent drafting, printing, stuffing envelopes, and making trips to the post office add up quickly, taking away valuable time that could be better spent on more strategic initiatives to improve your community. By automating this process with a specialized mailing service, you not only free up your team’s time but also significantly reduce operational headaches.

Cut Costs: In addition to saving time, automating your mailing needs helps cut costs in a meaningful way. There’s no longer a need to stockpile office supplies like paper, ink and envelopes or to spend money on postage for each individual notice. With a professional mailing service, these expenses are consolidated, and you can take advantage of bulk mailing discounts. This means you’ll save money on every letter sent, making your budget go further while still ensuring that every notice is handled professionally and efficiently.

Other ways utilizing a bulk mail sender online can help HOAs:

Automate the Mailing Process: With automation, the entire process of sending violation notices can be streamlined. From generating the letter based on pre-set templates to automatically printing, inserting, and mailing, you eliminate the manual labor involved.
Ensure Accuracy and Compliance: Advanced mailing services are designed to handle bulk mailings with precision. This means fewer errors, timely deliveries, and adherence to compliance standards. You can rest easy knowing that every notice is sent to the right person, at the right time, without fail. Which is why we’re known for our motto; Fast and perfect mail with mad customer love!
Enhance Community Relations: When violation notices are sent promptly and professionally, it fosters a sense of trust and transparency within the community. Members appreciate the clear communication and consistent enforcement of rules, leading to a more harmonious living environment.

The Importance of Certified Mail for HOA Violation Notices

A stack of Certified Mail letters in a bin with a certified mail barcode and address being shown on one

When it comes to sending violation notices, ensuring that the recipient receives the letter is crucial. Certified Mail is an excellent solution for HOAs, providing proof of mailing and delivery through tracking, which is often required to enforce violations or proceed with further action. Certified Mail provides a sense of urgency and importance to the recipient, making it clear that the contents of the letter are significant.

Sending Certified Mail through a professional mailing service like LetterStream simplifies this process even further. Within the LetterStream online portal, sending a violation notice via Certified Mail is as simple as a few clicks. The portal allows you to track the delivery of each notice, ensuring that you have a record of when and where the letter was delivered. You can also opt-in for a Certified Mail Return Receipt or a Certified Mail Electronic Return Receipt (ERR). Both of these options get you a proof of signature, one is just the electronic version. This feature is invaluable for HOAs who need to maintain compliance records and provide proof in the case of disputes when sending a letter to homeowners.

Why Industry Leaders Are Turning to Innovative Mailing Solutions

For industry leaders in the HOA space, embracing technology and innovation is key to staying ahead. By adopting a reliable mailing solution like LetterStream, you’re not just solving a pain point; you’re setting a new standard for efficiency, compliance, and community satisfaction.

Consider the value of having a trusted partner in your corner, handling the complexities of violation notices so that you can focus on what truly matters: building a thriving, engaged, and well-managed community.

Managing violations doesn’t have to be a source of stress or a drain on resources. By partnering with a specialized mailing service like LetterStream to send Certified Mail online, HOA leaders can turn a challenging task into a streamlined, efficient, and cost-effective process by easily sending physical mail online.

Embrace the future of HOA management by simplifying your violation notice process. It’s time to leave behind the old ways of doing things and step into a world where managing violations is not just easier but also more effective. Your community deserves the best, and so do you.

Celebrating a new Milestone: 10,000,000 jobs with Rae’s Recovery Co

Our mission and goal here at LetterStream is to make life easier for our customers, especially when it comes to sending mail online. Today, we are thrilled to celebrate a major milestone: the creation of our 10,000,000th job! This incredible achievement is a testament to the trust our customers place in us, and we couldn’t be more grateful.

The lucky creator of our milestone job is Rae’s Recovery Co, a dedicated credit repair company committed to helping clients improve their financial health. We are honored to have partnered with Rae’s Recovery Co and their owner, Choncere Watson, who has been a valued customer and advocate of LetterStream’s services.

About Rae’s Recovery Co

Rae’s Recovery Co is a leading credit repair company dedicated to empowering individuals and families by boosting their credit scores and financial stability. They offer comprehensive credit solutions, recognizing the broad impact of credit challenges on areas like home purchases and job prospects. The expert team at Rae’s Recovery Co collaborates with each client to create tailored strategies that improve credit scores and overall financial health. With a belief that everyone deserves a second chance, they are committed to restoring their clients’ creditworthiness and achieving lasting financial stability. Rae’s Recovery Co is the trusted partner to unlock your full financial potential and guide you towards your financial goals and they use us as their bulk mail sender online!

From the Owner

Choncere shared her experience with us, saying, “I use LetterStream for my credit repair business and getting letters sent out on my client’s behalf. LetterStream is a great solution because it is very convenient and I don’t have to leave my office to get things mailed. Just a few clicks and everything is sent off. LetterStream is the only mailing service I use.”

That’s awesome to hear, Choncere! We’re thrilled our services work so well for you!

Celebrating Trust and Convenience

Reaching this milestone is not just about the numbers; it’s about the trust our customers have placed in us. We understand the importance of efficient, reliable mailing solutions, especially for businesses like Rae’s Recovery Co, where time-sensitive communications are crucial. Our platform offers the perfect solution for companies looking to send mail online, eliminating the need for physical trips to the post office and simplifying the entire process.

Why Choose LetterStream?

For industry leaders in credit repair and other sectors needing a new mailroom, choosing the right mailing service is key. LetterStream provides a seamless experience that saves time and effort. Here are some reasons why businesses like Rae’s Recovery Co trust us with their mailing needs:

Convenience: Our platform allows you to send mail online with just a few clicks. Whether you’re at the office or working remotely, you can easily manage your mailing tasks without any hassle.
Efficiency: With LetterStream, there’s no need to handle physical mail or deal with the logistics of sending letters. Our automated system takes care of everything, from printing to postage, ensuring that your mail is sent out accurately and on time. So yes, you actually can send physical mail online.
Reliability: We pride ourselves on providing a reliable service that our customers can depend on. With over 10,000,000 jobs now completed, we have a proven track record of delivering quality and satisfaction.
Cost-Effective: Our services are not only efficient but also cost-effective. By streamlining the mailing process, we help businesses save on resources and costs associated with traditional mailing methods.
Variety of Services: We offer a wide range of mailing options. You can easily send First-Class Mail online, Certified Mail, Bulk Mailings, FedEx 2Day, Statements and more. This variety ensures that we can meet the diverse needs of our customers, whether it’s sending important documents securely or managing large-scale mailings.

A Special Thank You

To celebrate this special milestone, we want to extend our heartfelt thanks to all our customers, especially Rae’s Recovery Co and Choncere Watson. Your trust and loyalty mean the world to us, and we’re committed to continuing to provide the best mailing solutions for your business needs.

As we look to the future, we are excited to bring even more innovative features and improvements to our platform, making it easier than ever to send mail online. Whether you’re in the credit repair industry, like Rae’s Recovery Co needing to send credit repair mail, or another sector, we are here to support your mailing needs with efficiency and reliability.

Join the LetterStream Community

If you’re looking for a convenient and reliable way to handle your mailing tasks, we invite you to join the LetterStream community. With our user-friendly platform and exceptional customer service, we make sending mail online a breeze. Visit LetterStream.com today to learn more about our services and how we can help streamline your mailing process.

Thank you once again to Rae’s Recovery Co, Choncere Watson, and all our valued customers for making this milestone possible. Here’s to the next 10,000,000 jobs and beyond!

To learn more about Rae’s Recovery Co, click here.

Click here to learn more about our products and click here to sign up for a new account.

How to Send Certified Mail to a PO Box

As experts in the mail industry, we often encounter questions regarding Certified Mail, especially when it comes to sending them to P.O. Boxes. Well, we’re about to shed some light on the very popular question: Can you send Certified Mail to a PO Box?

The quick answer is yes, you can send Certified Mail to a P.O. Box, however, there are things to consider when doing so but we’ll talk more about that later.

Understanding and Tracking Certified Mail

Before getting into the specifics of sending to P.O. Boxes, let’s first understand what a Certified Mailing entails. It’s a service offered by the United States Postal Service (USPS) providing senders with a level of assurance that their important documents have been sent, delivered or attempted for delivery. When sending mail via Certified you can also get a Green Card, also known as a Certified Mail Return Receipt or an Electronic Return Receipt (ERR) and get a copy of the signature of the recipient sent back to you.

Who Would Send a Certified Letter?

Sending a Certified letter is a popular choice for individuals and businesses dealing with crucial documents, legal papers, contracts, or sensitive information. It offers proof of mailing and delivery, which can be invaluable in various scenarios, such as legal proceedings, contract disputes, or important communications where a record of receipt is essential.

Can You Send Certified Mail to a P.O. Box?

Like we mentioned above, the answer is yes, you can send Certified Mail to a PO Box. However, there are a few key considerations to keep in mind to ensure a smooth and successful delivery.

When addressing Certified letters to a P.O. Box, it is crucial to include the P.O. Box number in the address. This ensures that the postal service can accurately route the mail to the correct destination within the post office. The recipient’s name and the P.O. Box number is essential for a precise delivery.

It’s worth noting that Certified Mail sent to a P.O. Box requires the recipient to visit their local post office to retrieve the mail. Unlike regular mail, which is placed directly in the P.O. Box, Certified letters often involve a signature upon receipt (ERR), adding an extra layer of security and accountability. And if you’re wondering, “Does Certified Mail require a signature?” No, it does not but you can definitely choose it as an option for added tracking and security.

Certified Mail tracking is included. As a sender, you’ll receive a receipt with a unique tracking number. This tracking number allows you to monitor the delivery status, giving you peace of mind about the progress of your important documents or packages.

All-in-all, Certified Mail is a versatile and secure option for sending important items, and yes, it can be sent to a P.O. Box. By following the proper addressing guidelines and understanding the additional steps involved, you can ensure that your letter reaches its destination with precision and reliability.

Using LetterStream

To avoid unnecessary trips to the Post Office and to take the hassle out of sending any type of mail then use our website! Once you upload your job, we do the rest for you, including printing, inserting and mailing your letters. When sending USPS Certified Mail online through LetterStream, the Certified Mail cost starts at $7.34, which includes the Certified Mail fees and then goes up depending on the add-on services and type of envelope you’d like to use.

What Does it Actually Cost to Send Certified Mail?

So, you want to send a Certified letter but you’re not sure what the cost will be. Before we begin talking about that, let’s do a quick overview of what Certified Mail is, shall we?

What is Certified Mail?

Certified Mail is the right product when you need proof of mailing, proof of delivery and detailed tracking of the letter as it travels to its intended recipient. You can choose to have the recipient must sign for the letter. That is, as long as you choose to add a Return Receipt to your mailing. More on that later.

Certified Mail is only available for letters bound for addresses within the United States and can only be used on letters that weigh less than 13 ounces. This service is often used from important legal documents or for legal matters where you need to prove that you mailed something.

USPS Certified Mail Cost

Ok, so now that you have a brief understanding of what sending a letter by certified mail is, let’s talk more about the cost.

The cost of Certified Mail varies depending on the weight of your mail and whether you want a Return Receipt included. Again, we’re still saving that for a little later on.

Now keep in mind, if you’re sending Certified Mail the traditional way, through the United States Post Office (USPS), then you have some work to do on your end as well.

Not only do you have to provide the letter itself, through creating it and printing it, but you have to get an envelope, seal it, drive to the post office, wait in line, fill out the Certified Mail label, add postage to it, pay for it and then drive back home or to the office. Remember, time is money.

Keeping all of that in mind here is the breakdown cost of what the USPS charges to send a Certified Mail piece:

First-Class Postage $.66 (up to 1 ounce (roughly 5 pieces of paper))
Certified Mail: $4.35
Optional Return Receipt – Green Card: $3.55
Optional Electronic Return Receipt: $2.20

Here’s an example of what it would cost: If you want to send a 1-ounce letter with Certified Mail rates and a Return Receipt, the total cost would be $8.56. This includes the $4.35 certified mail fee, the $3.55 return receipt fee, and the postage for a 1-ounce letter.

Return Receipt Vs Electronic Return Receipt

Can we talk about a Return Receipt already?

Ok, ok. Now that we’ve broken down what the post office charges. Let’s do a quick overview of what a Return Receipt and Electronic Return Receipt (ERR) are and how they are different.

What is a Return Receipt? A Return Receipt is a physical copy of the green card, also known as the “PS Form 3811,” that is mailed back to the sender to show that the recipient received and signed for the letter.

What is an Electronic Return Receipt (ERR)? On the other hand, an ERR is the same as a Return Receipt except it is electronically sent back to the sender showcasing that the recipient received and signed for it.

A Different Approach to Mailing Certified Mail

Remember above where we talked about the extra time and effort that goes into sending a Certified letter by going directly through the postal service?

What if we told you there was an easier, more convenient and overall affordable way to send a Certified letter or letters?

LetterStream makes the process so efficient you’ll be asking yourself why you haven’t done this sooner. Instead of buying and using all of your supplies and instead of making the inconvenient trip to the post office, you can simply go to LetterStream.com, create or login to your account, upload your Certified Mail into our online portal (or create one from a template we offer) and send it on its merry way.

We handle all of the printing, inserting, and mailing so you don’t have to. Plus, we offer an Electronic Return Receipt that you can track right in your customer account.

Cost Breakdown

Your cost for sending a single Certified letter online through LetterStream includes:

Certified Mail Letter Fees
Postage
Printing and mailing your letters in less than two (2) business days
USPS Tracking Number
Electronic Return Receipt
Trackable Online Status
Along with never having to leave the comfort of your home or office

This comes out to only $9.49 for a single letter. If you don’t want the Electronic Return Receipt then you can get a certified letter starting at only $7.27.

Why Would I Use Certified Mail?

OnlineCertifiedMail.com is a related partner site to LetterStream but is dedicated exclusively to the process of processing, mailing and tracking Certified Mail. It has an easy-to-use interface to quickly send a single letter or two.

To learn more about OnlineCertifiedMail.com click here.

Comparing Costs for USPS Certified Mail

The cost of USPS certified mail is comparable to the cost of other secure mail services, such as UPS and FedEx Ground Economy. However, USPS certified mail is often the most affordable option for sending a certified letter the traditional way.

For sending certified mail online or as e-certified mail (a new term being used for online Certified Mail), our service is actually the cheapest. When you factor in the supplies we include (paper, envelope), labor and sending of the letter (so you don’t have to use gas to drive to the post office and wait in line) and Certified Mail fees, our price is unbeatable.

Is Insurance Offered When You Send Certified Mail?

Insurance is an optional service offered by the USPS and you might be wondering what the cost is for that. However, insurance actually is not offered for Certified Mail. Instead, you can purchase insurance using Registered Mail. Registered mail is similar to certified mail as you get the tracking and proof of delivery, but with Registered Mail, you are also able send it internationally and get the proof of insurance you may be looking for.

We do offer this as an option at LetterStream. However, please keep in mind that the cost is quite high, starting at about $30 per letter. Plus, it generally takes between 7–30 days to be delivered (possibly longer depending on location), and successful delivery and signatures are not guaranteed.

All-in-all, the cost of certified mail is a fair price for the peace of mind that it provides. If you need to mail important documents, certified mail is a secure and affordable option. If you want the ease and convenience without the hassle of going to the post office to send your letter, then check out our Certified Mail page to get started!

How Does USPS Certified Mail Work?

Do you ever feel confused by the different options when it comes to sending mail or even just the terminology itself? Don’t feel bad, you’re not alone. It can be hard to know when to send something as First-Class Mail over Certified Mail, or when to send via FedEx vs United States Postal Service (USPS). In this article we’re not going to break down each type of mailing (we’ll save that for another day), but we will give you a little breakdown of Certified Mail and how it works.

What Is Certified Mail?

Certified Mail is a secure and reliable service offered by the United States Postal Service (USPS) that provides proof of mailing and delivery. Whether you’re sending important documents, legal papers, or sensitive information, Certified Mail offers an extra layer of assurance and peace of mind.

Sending Certified Mail

You may be wondering what the USPS Certified Mail process entails. In order to send Certified Mail, you need to fill out PS Form 3800, which serves as proof of mailing. The USPSP Certified Mail requirements includes a form to be filled out with the recipient’s address, your return address, and additional details such as insurance and registered mail options if necessary.

The Certified Mail fees are the same no matter how many or how few pieces of paper are in the envelope. However, First-Class postage does increase with each additional ounce of weight.

When you hand over the item at the Post Office counter, the clerk will provide you with a stamped proof of mailing. Once the payment is made, you will receive a receipt with a unique tracking number. This receipt includes the date and time of mailing, as well as the tracking number. It is crucial to keep this receipt safe as it serves as evidence of your sending the item.

Tracking and Delivery

The great thing about USPS Certified Mail is that it comes with a tracking feature that allows you to monitor the progress of your mail piece. Using the unique tracking number provided on the receipt, you can look up your tracking number by accessing the USPS website or mobile app to check the delivery status.

The tracking information typically includes the date and time of acceptance, arrival at various postal facilities, and final delivery confirmation.

Once the Certified Mail item reaches the recipient’s local post office, the carrier will attempt delivery. They will bring the Certified Mail to the recipient’s front door looking for someone to be available to accept it. If the recipient is unavailable, a delivery notice will be left, informing them about the arrival of a Certified Mail item. The recipient can then choose to either pick it up from the post office or schedule a redelivery.

Keep in mind, if you want additional proof of delivery, you can request a USPS Certified Mail signature, also known as a Return Receipt or Green Card or more technically as PS Form 3811. This service provides a copy of the recipient’s signature and date of delivery, which is mailed back to you.

There is also an Electronic Return Receipt, which is the same as the Return Receipt except in digital form. A copy of the recipient’s signature gets emailed directly to you instead of being sent via regular mail.

Both options serve as concrete evidence that the item was delivered to the intended recipient.

Using LetterStream to Send Certified Mail

So now that you know how sending Certified Mail works, let’s go over another way to send your certified letter. Through us!

LetterStream offers a different approach to sending Certified Mail. It’s not only easier but also way more convenient than the traditional way. It’s so convenient that you don’t have to leave your home, office, or wherever you are in that moment. Pretty nifty, huh?

Ready for how easy it is? You can literally upload your documents in just minutes and then have your Certified letter sent through our online portal without doing any other work, without wasting anymore time and without having to go to the post office. That’s it! Easy, right?

And, like we mentioned above, we also offer USPS Certified Mail tracking right inside of your online portal for quick and easy access. There’s never a need to keep track of, or enter, your tracking numbers because we keep track of them for you.

Click here to learn more about sending your Certified letter as Certified Mail through us.

Benefits and Considerations

Let’s talk about some benefits and considers when it comes to sending Certified Mail. The primary benefit of using the USPS Certified Mail process is the proof of delivery it offers. With the stamped proof of mailing and the tracking information, you have tangible evidence that you sent the item and that it was delivered to the recipient.

Certified Mail is often used for legal documents, court papers, and official correspondences, as it provides a level of assurance that is crucial in these contexts. It can be used to establish timelines, fulfill legal requirements, and maintain records of important communications.

While USPS strives to deliver Certified Mail promptly, it is essential to consider the timeframe for delivery. Depending on the distance and other factors, delivery may take several days.

Just be prepared; Certified Mail is not an overnight or expedited process. Actually, it could be slower than First-Class Mail as the mail carrier attempts to catch someone at home in order to collect a signature. If all goes well, a Certified Mail letter can be delivered in less than 5 business days, but don’t be alarmed if the process takes 15 business days or ever more in some cases.

To sum it up, USPS Certified Mail is a valuable service that adds an extra layer of security and proof of mailing (and sometimes delivery) when sending important documents or sensitive information. By going through the traditional way of sending certified mail or by using our online portal, you can easily track your item’s journey and ensure its delivery to the intended recipient.

How To Send USPS Certified Mail Online

USPS certified mail letters

Have you ever wondered if you can send certified mail online, without having to go to the post office? Well it is possible; but only a few websites exist that can make it happen.

Generally to send certified letters you would need to take your letter to the post office, fill out certified mail forms, apply a certified mail tracking barcode to your letter, and present the finished product to the postal clerk for them to calculate charges and collect payment.

But with LetterStream.com and OnlineCertifiedMail.com, you can completely eliminate the trip to the post office!

Caution: Some companies claim they can do this too, but they often require you to purchase special software, forms or labels. So before signing up for any services for certified mail online, make sure you determine what extra work or purchases might be required of you.

With LetterStream and OnlineCertifiedMail the process is extremely easy. All you need is your document in electronic form (Word, PDF, etc.) and the address you need to send it to. The entire process of creating and sending a certified letter online takes less than 2 minutes.

In addition to saving the time and hassle of going to the local post office, these two sites allow you to track the status of your certified mail online, showing each of the USPS scans of the certified mail barcode and even the signature of the person who signed for the letter. You don’t even have to enter the 20-digit tracking number; you simply click on the letter you need to track. All mailings are neatly saved and organized online.

LetterStream.com has the added bonus of an online search tool that allows you to search by recipient name or mailing name so you can quickly find the information you need. The LetterStream site is much better for mailing large quantities of certified letters as well, as you can upload entire mailing lists in CSV and Excel formats.

So the next time you bemoan the idea of going to the post office and standing in line to send certified mail, take a moment to review these two sites. You’ll be glad you did!