Tag: Certified Mail

Certified Mail is an add on service for USPS First-Class Mail. A stamp, or first-class postage, needs to be purchased and and additional fee is charged for Certified Mail, which provides proof of mailing, mail-piece tracking and proof of delivery. An option available with Certified Mail is a Return Receipt which is basically the signature of the person who received the letter from the mail carrier. Undeliverable Certified Mail is returned to the sender.

Send Mail Magically With The LetterStream API

LetterStream API Solution

Ever wish for an even faster way to send out USPS First-Class and Certified Mail?

Our website already saves countless hours of tedious work involved with sending mail, but you might be sending so much mail that you need an even faster way.

If so, the LetterStream API might be the solution you need. It allows you to automatically send thousands of pieces of mail instantly through a behind-the-scenes connection to LetterStream computer systems. Most APIs require programmers to implement them, and ours is no different in that regard, but some of our clients have implemented it in just a few days.

Our API is being used by many different types of companies, including software companies, collection agencies, billing companies, etc. and even individuals who need to send a lot of mail quickly. It has access to many of the mailing products available on our website including postcards, first-class letters, invoices, statements, newsletters, checks and certified mail.

You can advertise your partnership with LetterStream or keep it quiet and price the mailings to your customer however you see fit; because with the API your users and customers can send real mail without even knowing about LetterStream.

To learn more, click here to get detailed information about our API, or simply contact us to get started.

Now where did I put that green card?

If you send Certified Mail, you know what sort of pain it is when the attorney asks for the green card (PS Form 3811) and it can’t be found.

green card - certified mail receipt

I know, I know….we all like to put our highest paid employees on the task of filing the green cards so they are always where they need to be. Well, ok…..that’s not exactly true. In reality, they stack up on the receptionist’s desk, then they get moved to the mail room, then they may make it back to the collections department, with each department attempting to file a few whenever they get an idle moment.

Sound familiar?

Wish there was a better way? 

Wouldn’t it be great if we didn’t need to worry about hanging on to those pesky green cards? Instead, what if the green cards were electronically delivered to us with the name and address of the recipient and the signature of the person who received the certified letter. Then, what if the signature was instantly and accurately filed, just the way we like.

While we are dreaming, let’s make it one better. What if, when the green card is needed — even if it’s years down the road —  all we need to do is type in the name or the address of the person who was sent the letter and we’d immediately see the certified letter, the tracking information and the signature, all available to be printed and handed over to the person who needs it. Now that would be ideal!

And it would also be an explanation of how our Certified Mail process works.

Don’t file green cards, use LetterStream.

Sending Mail on Postal Holidays

Can you send mail on USPS postal holidays? Sure you can!

Let’s face it, we don’t all get the same paid holidays that the United States Postal Service (USPS) employees get. In 2012, the USPS is closed for 10 holidays.

However, if you are working and you need your mail to go out, LetterStream has the ability to mail your letters on many postal holidays.  While the post office front counters are closed and mail carriers are off, there are some holidays that the post office back office is still on duty.

So, “Yes”, the USPS accepts and processes our mail on President’s Day (Washington’s birthday), Columbus Day, Veterans’ Day, MLK Day and Juneteenth.

If you are like us and are working those days, feel free to send your mail to us and we’ll get it mailed on the Holiday for you!

Certified Mail by the Thousands!

Certified Mail Job

We were contacted the other day to help one of our customers with a fairly large Certified Mail job.

It wasn’t our largest USPS Certified Mail project, but with more than 23,000 certified letters, it was still a lot of certified letters (see actual picture).

In addition to printing, folding and inserting the certified mail for our client, we also licensed a cobranded version of our website so their clients could log in and check the status and retrieve signatures of any piece of mail.

The job went out quickly and easily and provided everyone involved complete USPS tracking information as well as electronic signatures, matched with the mail piece.

Big or small, whether you’ve got a single certified letter or thousands, our automated processes will make it easy.

Social Media Promotion Winners!

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*Image: FreeDigital Photos.net

Thanks to all who participated in our social media promotion for $100 in Starbucks gift cards!

We had four winners, one for each platform that we launched:

Facebook: Justin A.
Twitter: Kayza H.
Google+: Christal W.
LinkedIn: Jessica I.

Thanks again to all who entered! Keep following us for more fun contests. And if you haven’t explored our website, please check us out… especially if you send First-Class or Certified Mail.

Cancelling Gym Memberships Via Certified Mail

*Image: FreeDigitalPhotos.net

Don’t you hate it when gyms keep charging your credit card even after you cancel your membership?

One good way to get the charges to stop is to send a cancellation letter via USPS Certified Mail.

Google “gym cancelation letters” and you’ll find numerous articles relating to how to stop gyms from charging your credit card on a monthly basis, and they almost all have one thing in common… they state that your letter should be sent via Certifed Mail.

We’ve mailed scores of cancellation letters via LetterStream.com, as well as our partner site, OnlineCertifiedMail.com. Once you create your letter, send it Certified Mail online without a costly trip to the post office.

A Unique Scanning Solution for Sending Certified Mail

Fax

We must admit, we like creating unique solutions for our customers.

A recent solution involved a client who was working with physical documents that needed to be re-mailed to individuals. Their documents were stamped with recording dates and were coming back from the county recorder’s office. These officially recorded documents needed to be mailed via Certified Mail to their clients and the task represented more work than they wanted to take on.

Our unique solution? We allowed them to create a cover sheet with the recipients’ address on it and then scan the document to us via their copier/scanner. Our software automatically received the document, read the address on the cover page and created the mailing. It worked well!